Facility Management Services - LumpSum Based - Hospitality; Operation Maintenance of Kitchen Stewar
Rashtriya Ispat Nigam Limited
VISAKHAPATNAM, ANDHRA PRADESH
Posted:
17 January 2025
Closed:
7 February 2025
GEM
Open Multi-Sectoral NPROCURE
Government Tender for Upkeeping Services at Jambusar Rest House in Bharuch
Progress
Issue18-Feb-2026, 7:10 pm
AwardPending
Tender Type
Open
Sector
Multi-Sectoral
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This government tender offers an excellent opportunity for experienced facilities management and housekeeping service providers to deliver comprehensive cleaning, reception, and room services at the Jambusar Rest House in Bharuch. The project involves maintaining high standards of hygiene, guest support, and facility upkeep, with a project value of approximately Rs. 30.19 lakh. Bidders must meet strict eligibility criteria, including valid licenses, positive financial history, and relevant experience. The tender process is structured in multiple stages with clear deadlines, ensuring transparency and fairness. Successful bidders will work closely with the Roads and Buildings Department to provide quality services that enhance the comfort and safety of government visitors and officials. This tender is ideal for companies specializing in hospitality, cleaning, and facilities management seeking government contracts in Gujarat.
Scope Of Work
The scope of work for this tender includes:
- Housekeeping and cleaning of the Rest House to maintain hygiene and cleanliness standards.
- Providing reception services including guest registration and assistance.
- Room services, including cleaning, linen management, and guest support.
- Maintenance of common areas such as corridors, lobby, and outdoor spaces.
The key deliverables are:
- Daily cleaning and sanitation of rooms and common areas.
- Receptionist services during specified hours.
- Provision of necessary cleaning supplies and equipment.
- Regular inspection and reporting on the condition of the facilities.
The process involves:
- Submission of technical and financial bids.
- Evaluation of bids based on eligibility and technical criteria.
- Final selection and contract signing.
- Execution of services as per agreed standards and timelines.
Specifications and detailed requirements are outlined in the tender documents, including quality standards, safety protocols, and reporting procedures. Bidders must adhere strictly to the specifications provided in the linked documents such as BOQ, specifications index, and special conditions.
Technical Specifications
Technical specifications include adherence to cleanliness standards, safety protocols, and service quality benchmarks. The facilities must be maintained as per the specifications detailed in the linked documents:
| Parameter | Requirement |
|---|---|
| Cleaning Standards | As per Specification Index.pdf |
| Equipment | Approved cleaning and maintenance equipment |
| Service Hours | Reception and housekeeping services during specified hours |
| Quality Assurance | Regular inspections and compliance checks |
The process involves:
- Bidders reviewing detailed specifications.
- Preparing and submitting technical proposals.
- Demonstrating capability through past project documentation.
- Ensuring all equipment and supplies meet quality standards as specified.
Financial Requirements
The total estimated project cost is approximately Rs. 30,19,904.94. Bidders must submit a detailed financial bid based on the BOQ and specifications provided in the tender documents. Payment terms include:
- Advance payment upon contract signing.
- Milestone payments based on progress and completion of specified phases.
- Final payment after successful completion and acceptance.
| Cost Component | Amount (Rs.) |
|---|---|
| Service Charges | As per bid |
| Material & Supplies | Included in service charges |
| Taxes & Duties | As applicable |
Bidders should ensure their financial proposals are competitive and compliant with the guidelines outlined in the tender documents.
Documents 7
ONLINE_NOTICE_Upkeeping.pdf
TENDER_DOCUMENT
Tender-category C.pdf
TENDER_DOCUMENT
Special Condition - Upkeeping.pdf
TENDER_DOCUMENT
BOQ.pdf
TENDER_DOCUMENT
Specification Index.pdf
TENDER_DOCUMENT
Specifications.pdf
TENDER_DOCUMENT
GRs - 1.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and licenses including G.S.T. registration, PAN, and Labour License.
- ✓ Must submit scan copies of Tender Fee, EMD, Bank Solvency (not less than 20% of estimated cost), and relevant financial documents.
- ✓ Experience in providing housekeeping and hospitality services for government or reputed private organizations.
- ✓ Positive profit history for the last three financial years, with no negative cash flow.
- ✓ Demonstrated capacity to execute projects of similar scope and value.
| Criterion | Requirement |
|---|---|
| Tender Fee | Proof of payment or receipt |
| EMD | Valid EMD document |
| Bank Solvency | Not less than 20% of estimated cost |
| PAN | Valid PAN card |
| G.S.T. Registration | Valid G.S.T. certificate |
| Experience | Past experience with government/private sector |
| Financial Stability | Positive profit in last 3 years |
Bidder eligibility is further confirmed through submission of technical documents and compliance with all specified criteria.
Bidding Process
Process Timeline
1. Preliminary Stage
06-03-2026 12:05
2. Technical Stage
06-03-2026 12:10
3. Commercial Stage
06-03-2026 12:15
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Additional Information by the Bidder
User Defined Template-Standard
COMPLETED PAST CONTRACTS
User Defined Template-Standard
Confirmation of Bidder
User Defined Template-Standard
Commercial
Percentage Price Bid - Dynamic***
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
001-Upload Scan copy of Tender Fee
Required 2
002-Upload scan copy of EMD
Required 3
003-Upload Scan copy of current Calander year valid Bank Solvency (Not less than 20 percent of Estimated Amount put to tender) of Nationalized / Scheduled Bank issued in current calendar year 2026 only.
Required 4
004-Upload Scan copy of Permanent Account Number issued by Income Tax Department.
Required 5
005-Upload Scan copy of G.S.T. Registration Certificate
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - Technical Stage
1
001-Upload Scan copy of the Bidder registered with the Income Tax Department, GST (Central Board of Indirect Taxes and Customs) and also be registered under the Labour Laws (Copy of Past Labour License of any work), Employees Provident Fund Organisation, Employees State Insurance Corporation Proof thereof should be furnished, Establishment Certificate Registration Certificate, the certificate under the Companies Act, 1956 or companies registered under Companies Act 2013.
Required 2
002-Upload Scan copy of filed upto date dues of GST/ Sales/ Service Tax/ Income Tax Returns of relevant period with relevant proof in support.
Required 3
003-Upload Scan copy of Form 3A as per Tender Documents section -2 Instruction to the bidders Para 2(f)
Required 4
004-Upload Scan copy of Annual Turn Over C.A. Certificate Last three years 2022-23, 2023-24 and 2024-25 (bidder also must note that Profit before tax should be positive in last 3 (three) Financial Years. The Bidder shall not be a loss making firm or with negative cash flow during the last 3 (three) financial Years.
Required 5
005-Submit copy of other necessary documents, if any.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of services required for this tender?
The scope includes housekeeping, reception, and room services at the Jambusar Rest House. Responsibilities involve daily cleaning, guest reception, linen management, and maintaining cleanliness of common areas, as detailed in the tender documents.
What are the eligibility criteria for bidders?
Bidders must possess valid licenses, including G.S.T. registration, PAN, Labour License, and demonstrate financial stability with positive profit in the last 3 years. They must also submit scanned copies of Tender Fee, EMD, Bank Solvency, and experience certificates.
How can I submit my bid for this tender?
Bids must be submitted electronically via the nProcure website before the deadline of 05-03-2026 at 18:05. Physical submissions are not accepted. Ensure all technical and financial documents are uploaded as per instructions.
What is the estimated value of the project?
The estimated project cost is approximately Rs. 30,19,904.94. Bidders should prepare their financial proposals accordingly, including taxes, duties, and other applicable charges, as detailed in the tender documents.
What are the key dates and deadlines for this tender?
Important deadlines include bid submission start on 18-02-2026, bid submission end on 05-03-2026 at 18:05, and document download deadline on 05-03-2026 at 16:00. Evaluation will occur on 06-03-2026 with stages for preliminary, technical, and commercial assessments.
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Documents 7
ONLINE_NOTICE_Upkeeping.pdf
TENDER_DOCUMENT
Tender-category C.pdf
TENDER_DOCUMENT
Special Condition - Upkeeping.pdf
TENDER_DOCUMENT
BOQ.pdf
TENDER_DOCUMENT
Specification Index.pdf
TENDER_DOCUMENT
Specifications.pdf
TENDER_DOCUMENT
GRs - 1.pdf
TENDER_DOCUMENT