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Open State Governments & UT NPROCURE

Govt Tender for One-Year Operation & Maintenance of Electro-Mechanical Pumping Systems in Bhavnagar

Bid Publish Date

13-Jul-2026, 12:30 pm

Bid End Date

27-Jul-2026, 12:30 pm

Value

₹32,36,784

Location

BHAVNAGAR , GUJARAT
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Progress

Issue13-Jul-2026, 12:30 pm
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

OTHER SERVICE MISCELLANEOUS PNEUMATIC WATER LEVEL RECORDER

This government tender offers a unique opportunity for experienced contractors to provide comprehensive operation and maintenance services for electro-mechanical pumping machinery at key water infrastructure sites in Bhavnagar, Gujarat. The project spans one year (12 months) and involves managing pumps, motors, valves, and accessories across multiple locations, ensuring uninterrupted water supply. Bidders must meet strict eligibility criteria, including valid electrical licenses, GST registration, and experience in water infrastructure maintenance. The tender process is fully electronic, with detailed documentation and deadlines outlined in the official tender notice. With an estimated project value of Rs. 32,36,784, this opportunity is ideal for firms specializing in electrical and mechanical maintenance, water supply systems, and infrastructure services seeking to collaborate with government agencies. Successful bidders will demonstrate technical expertise, compliance with safety standards, and efficient project execution to win this competitive government contract.

Scope Of Work

The selected contractor will be responsible for the following:

  • Routine Inspection and Servicing of all electro-mechanical pumping machinery at designated sites.
  • Preventive Maintenance to minimize downtime and extend equipment lifespan.
  • Emergency Repairs as required to ensure continuous water supply.
  • Operational Monitoring of pumps, motors, valves, and accessories.
  • Documentation and Reporting of maintenance activities, issues, and resolutions.

The process involves:

  1. Initial Site Assessment to understand existing infrastructure.
  2. Scheduled Maintenance Planning based on manufacturer guidelines.
  3. Implementation of Maintenance Tasks including cleaning, lubrication, and part replacements.
  4. Troubleshooting and Emergency Repairs to address unforeseen failures.
  5. Final Inspection and Handover after completion of each maintenance cycle.
Equipment Type Maintenance Frequency Key Tasks
Pumps & Motors Monthly Inspection, lubrication, parts replacement
Valves & Accessories Quarterly Cleaning, calibration
Electrical Systems Bi-annual Testing, safety checks

The contractor must ensure compliance with all safety standards and adhere to the timelines specified in the contract documents.

Technical Specifications

The technical specifications include the following parameters:

Parameter Specification
Pump Power 5 HP to 20 HP electric motors
Voltage 415V ±10%
Frequency 50 Hz ±2%
Control System Automatic with manual override
Accessories Valves, pressure gauges, sensors as per site requirements

Bidders must demonstrate the capability to handle equipment with the above technical parameters, ensuring compatibility and compliance with local standards. The process involves initial testing, calibration, and regular operational checks to maintain optimal performance.

Financial Requirements

The estimated project cost is approximately Rs. 32,36,784. Bidders are required to submit a detailed financial proposal including the percentage rate for services. The payment schedule will be based on milestone achievements and monthly invoices. The bid must specify the total quoted amount, applicable taxes, and any additional charges. Payment terms include:

  • 10% advance upon contract signing
  • 80% based on monthly performance and deliverables
  • 10% after final acceptance and completion

All financial offers must be inclusive of applicable taxes and duties, and conform to the guidelines specified in the tender documents.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹32,36,784

Bid To RA

No

Item Category

Miscellaneous Works

Authority & Contact

Officer Inviting Bids

The Executive Engineer, Public Health Mechanical Division, GWSSB, Bhavnagar

Bid Opening Authority

The Executive Engineer, Public Health Mechanical Division, GWSSB, Bhavnagar

Address

Office Of The Executive Engineer, Public Health Mechanical Division, Sardar Patel Shopping Centre, Sardarnagar, Bhavnagar-364001.

Contact Details

[email protected]

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Documents 12

Annexture 5 Insurance.pdf

TENDER_DOCUMENT

Any 6A Labour Circular.pdf

TENDER_DOCUMENT

DMO SD EMD GR 25 26.pdf

TENDER_DOCUMENT

GR LD Deduction 10012018.pdf

TENDER_DOCUMENT

GST - GR.pdf

TENDER_DOCUMENT

GST.pdf

TENDER_DOCUMENT

ip adress cicular.pdf

TENDER_DOCUMENT

Letter for nCode Mobile App.pdf

TENDER_DOCUMENT

New CIRCULAR Pumping Machinarery dt 28-07-2022.pdf

TENDER_DOCUMENT

New GR for Age Related.pdf

TENDER_DOCUMENT

Volume-1 O and M.pdf

TENDER_DOCUMENT

Volume-2 O And M.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical license and electrical registration in appropriate classes with the Road and Building Department, Gujarat.
  • ✓ Must possess E.P.F. registration and GST registration along with PAN card.
  • ✓ Must submit a non-blacklist affidavit on a Rs.300 stamp paper.
  • ✓ Must have experience in maintenance of water pumping systems or similar infrastructure projects.
  • ✓ Must submit the required documents for preliminary and technical stages, including tender fee, EMD, and technical certifications.
Criterion Requirement
Tender Fee Rs. 1500/- non-refundable
EMD As specified in tender documents
Experience Minimum 3 years in water infrastructure maintenance
Financial Turnover of at least Rs. 50 lakhs in the last financial year
Certifications Electrical license, GST, PAN, E.P.F. registration

All bidders must meet these criteria to qualify for participation.

Bidding Process

Process Timeline

1. Priliminary Stage

28-07-2026 16:00

2. Technical Stage

28-07-2026 16:05

3. Commercial stage

28-07-2026 17:00

Required Forms

Priliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

FORM I

User Defined Template-Standard

Required

Registration of Class

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Scan copy of Tender Fee

Required
2

Scan copy of EMD

Required

Stage - Technical Stage

1

Scan copy of Electrical License

Required
2

Scan copy of E.P.F. registration

Required
3

Scan copy of GST Registration Certificate and Pan Card copy

Required
4

Scan copy of electrical registration in appropriate classes with Road and Building Department, Government of Gujarat as per tender.

Required
5

Scan copy of Affidavit non blacklist on Rs.300 stamp

Required
6

Scan copy of other document as per tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 27th July 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required for technical qualification?

Bidders must submit Electrical License, E.P.F. registration, GST Registration Certificate, Pan Card, non-blacklist affidavit, and other specified technical documents as detailed in the tender notice.

How can I participate in the online bidding process?

Participants need to procure a valid Digital Certificate and register on the official portal. Training sessions are held every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders. Ensure all documents are uploaded in the prescribed format before the deadline.

What is the estimated value of this project?

The approximate project cost is Rs. 32,36,784. The financial proposal should reflect this estimate along with applicable taxes and charges.

Who can I contact for clarifications regarding the tender?

All inquiries should be directed via email to [email protected]. For technical support, contact the Public Health Mechanical Division, GWSSB, Bhavnagar as specified in the tender details.

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