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Open State Governments & UT NPROCURE

Gujarat Government Tender for Electrical Maintenance of Machine Room Lift at Dr. J.M. Bhavan, Gandhinagar

Bid Publish Date

01-Feb-2026, 6:45 am

Bid End Date

16-Feb-2026, 10:30 am

Value

₹3,66,600

Location

GANDHINAGAR , GUJARAT

Progress

Issue01-Feb-2026, 6:45 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

3  Years

Currency Type

Single

Categories 4

ELECTRICAL MACHINE WATER LEVEL RECORDER MICROCENTRIFUGES

This Gujarat government tender offers an opportunity for experienced electrical service providers to bid for the maintenance of the machine room lift at Dr. J.M. Bhavan, Gandhinagar. The contract spans 3 years, with detailed eligibility criteria including local presence, relevant experience, and financial stability. Bidders must submit their proposals electronically via the NProcure portal, adhering to strict deadlines and documentation requirements. The scope involves routine inspections, repairs, safety compliance, and OEM support, ensuring reliable lift operation. This tender is ideal for established electrical maintenance firms seeking government projects with transparent evaluation processes. Key dates, detailed specifications, and support contact information are provided to facilitate smooth participation. The successful bidder will be selected based on technical competence, financial proposal, and local support capabilities, ensuring high standards of safety and service quality in Gujarat's public infrastructure.

Scope Of Work

The scope of work includes:

  • Routine Inspection and Preventive Maintenance: Regular checks of lift components, electrical systems, and safety devices.
  • Repair and Replacement: Addressing breakdowns, replacing worn-out parts, and ensuring optimal operation.
  • Safety Compliance: Ensuring all work complies with safety standards and regulations.
  • Documentation and Reporting: Maintaining detailed logs of maintenance activities and submitting periodic reports.

The process involves:

  1. Initial Inspection: Assess existing lift conditions.
  2. Preparation of Maintenance Schedule: Based on initial findings.
  3. Execution of Maintenance Tasks: As per schedule.
  4. Emergency Repairs: Immediate response to breakdowns.
  5. Final Inspection and Handover: Post-maintenance assessment.

Specifications include:

Parameter Details
Make Techno
Location Block No. 19, Dr. J.M. Bhavan, Gandhinagar
Contract Duration 3 Years
Estimated Cost ₹3,66,600

All work must adhere to the technical standards specified in the tender documents and OEM guidelines, ensuring safety, reliability, and compliance.

Technical Specifications

The technical specifications include:

Parameter Specification
Make Techno
Power Supply 415V, 3-phase, 50Hz
Lift Capacity As per OEM standards
Control System Microprocessor-based control panel
Safety Devices Emergency stop, overload sensor, alarm systems
Maintenance Frequency Monthly, quarterly, and as needed

Procedures involve:

  • Conducting initial detailed inspection.
  • Developing a maintenance plan aligned with OEM guidelines.
  • Performing scheduled inspections and repairs.
  • Documenting all activities and reporting.
  • Ensuring compliance with safety and electrical standards.

Financial Requirements

The estimated contract value is ₹3,66,600, with detailed cost components as follows:

Cost Component Amount (₹)
Tender Fee 600
EMD 4,000
Estimated Maintenance Cost 3,58,000

Payment terms are as follows:

  • Initial Payment: 10% on contract signing.
  • Monthly Payments: Based on completion of scheduled maintenance.
  • Final Payment: After successful completion and acceptance.

All payments are subject to submission of necessary reports and compliance documentation. The bidder must ensure timely payments and adherence to contractual terms.

Documents 10

ANNEXURE A.pdf

TENDER_DOCUMENT

ANNEXURE B.pdf

TENDER_DOCUMENT

ANNEXURE C.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

NOTICE NO 13.pdf

TENDER_DOCUMENT

PQ.pdf

TENDER_DOCUMENT

RECOMMANDED MAKE LIST.pdf

TENDER_DOCUMENT

SBD Document.pdf

TENDER_DOCUMENT

SCHEDULE A B AND C.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid GST Registration Certificate.
  • ✓ Must possess a Permanent Account Number (PAN).
  • ✓ Must have an office, workshop, or service center in Gujarat, supported by property tax, electricity, or lease documents.
  • ✓ Must submit a Demand Draft of ₹600 as tender fee, payable to the Executive Engineer, Sachivalaya Complex Electrical Division.
  • ✓ Must provide a Bank Guarantee or FDR of ₹4,000 as earnest money, valid for at least 165 days.
  • ✓ Must submit a Bank Solvency Certificate of at least 25% of the estimated cost (₹92,420).
  • ✓ Must have relevant experience in electrical maintenance of lifts, supported by Form-3A and agreement copies.
  • ✓ Must submit a declaration letter as per Annexure-A and OEM support certificates for parts for a minimum of 5 years.
Qualification Parameter Minimum Requirement
Experience Proven experience in similar electrical lift maintenance projects
Financial Stability Bank Solvency of at least ₹92,420
Local Presence Office or workshop in Gujarat

Bidding Process

Process Timeline

1. Preliminary Stage

16-02-2026 16:05

2. Commercial Stage

16-02-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scanned copy ofTender Fee of ₹600/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

Upload Scanned copyBid Security/Earnest Money Deposit of ₹4,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Sachivalaya Complex Electrical Sub Division No 3, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid(FDR for EMD must be purchased from the account of Bidder)

Required
3

Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹42,420.00) issued from Nationalized/Scheduled bank of 2026

Required
4

Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

Upload Scanned copy of GST Registration Certificate

Required
6

The Bidder must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement etc.)

Required
7

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
8

Bidder must provide the certificate of support for parts from OEM for minimum 5 years. As per Annexure-B (To be submitted before Awarding Contract )

Required
9

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work).

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this electrical maintenance tender?

This tender involves comprehensive maintenance of the machine room lift at Dr. J.M. Bhavan, Gandhinagar, including routine inspections, repairs, safety compliance, and documentation for a 3-year period. The work covers all aspects necessary to ensure smooth and safe operation of the lift, as per OEM and safety standards.

What are the key eligibility criteria for bidders?

Bidders must possess valid GST and PAN certificates, have a local office in Gujarat, submit adequate financial security (EMD and solvency certificates), and demonstrate experience in similar electrical lift maintenance projects. Supporting documents such as lease agreements, OEM support certificates, and experience proofs are mandatory.

How can I participate in the bidding process?

Interested bidders must register on the NProcure portal, download tender documents, prepare and upload all required documents electronically, and ensure submission before the deadline. The process includes bid opening, evaluation, and contract award, all conducted transparently online.

What are the technical specifications for the lift maintenance?

The lift is Make: Techno, powered by 415V, 3-phase supply, with microprocessor control systems. Maintenance includes scheduled inspections, safety device checks, and OEM-supported repairs. All work must adhere to technical and safety standards specified in the tender documents.

What is the deadline for bid submission and evaluation?

The last date for bid submission is 16th February 2026 at 4:00 PM, with bid opening scheduled at 4:05 PM on the same day. The evaluation will follow immediately, with contract award expected shortly after the assessment based on the evaluation criteria and scoring.

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