Custom Bid for Services - Hiring of Maintenance truck/pickup van similar to Mahindra Bolero camper
South Western Railway
Posted:
16 December 2025
Closed:
7 January 2026
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Mahindra Bolero Camper Vehicle with Hydraulic Platform in Botad
Progress
Issue05-Feb-2026, 12:30 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Categories
11
This government tender invites qualified contractors to bid for hiring Mahindra Bolero Camper or equivalent vehicles equipped with Hydraulic Elevated Platforms and FRP Buckets for fault repair work in Ranpur Sub Division under the Botad Division Office. Managed by Paschim Gujarat Vij Company Limited, this project aims to ensure efficient power distribution and maintenance services in Gujarat. The tender emphasizes compliance with technical specifications, timely delivery, and competitive pricing. Bidders must possess relevant vehicle permits, insurance, and certifications. The contract duration is 24 months, with a total estimated cost of approximately ₹29,00,000. This opportunity is ideal for vehicle rental companies and electrical maintenance service providers seeking government contracts in the power sector.
Scope Of Work
• Hire Mahindra Bolero Camper or equivalent vehicles with Hydraulic Elevated Platforms and FRP Buckets for 24 hours daily.
• Perform fault repairing work in Ranpur Sub Division under the Botad Division Office.
• Ensure vehicles meet all technical specifications, including valid permits, insurance, and GPRS system installation.
• Maintain vehicle readiness, cleanliness, and safety standards throughout the contract period.
• Provide diesel and driver services as per the contractual terms.
- Bidders must submit all required documents, including vehicle registration, insurance, and technical certificates.
- Vehicles should be available for immediate deployment upon contract award.
- Regular maintenance and timely repairs are mandatory to ensure operational efficiency.
- Adhere to the specified contract duration and deliver services as per the schedule.
| Specification | Details |
|---|---|
| Vehicle Type | Mahindra Bolero Camper or equivalent |
| Equipment | Hydraulic Elevated Platform, FRP Bucket |
| Duration | 24 months |
| Estimated Cost | ₹29,00,000 |
| Location | Ranpur Sub Division, Botad |
| Contact | Power & Energy Sector |
• The contractor must ensure compliance with all safety and technical standards specified in the tender document.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Type | Mahindra Bolero Camper or equivalent |
| Equipment | Hydraulic Elevated Platform, FRP Bucket |
| Vehicle Age | Not more than 5 years |
| Certification | Valid RC Book, Insurance, GPRS system, Fitness Certificate |
| Driver Certification | Valid driving license, medical certificate |
| Safety Features | Fire extinguisher, first aid kit, safety belts |
Process:
- Submit all technical documents.
- Ensure vehicle compliance with specifications.
- Undergo technical evaluation.
- Await approval for price bid submission.
Financial Requirements
The total estimated budget for this project is ₹29,00,000. Bidders must submit their price bids in the form of percentage rates using the secured library form. Payment will be made in installments based on milestones achieved and verified service delivery. The bid must include detailed cost breakdowns covering vehicle rental, driver charges, fuel, and maintenance. The financial proposal should be competitive, adhering to the maximum budget limit. The successful bidder will sign a contract specifying payment terms, including advance payments, periodic payments, and final settlement after completion of work. All financial documents must be duly notarized and supported by relevant invoices and receipts.
Documents 1
ranpur frp.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid vehicle permits, insurance policies, and GPRS installation certificates.
✓ Must possess experience in electrical maintenance and vehicle rental services.
✓ Must submit all required legal and financial documents, including PAN, GST, PF, and notarized declarations.
✓ The bidder should have a minimum annual turnover of ₹50 lakhs in the last three financial years.
✓ The vehicle fleet must include vehicles that meet the specified technical and safety standards.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 3 years in electrical maintenance or vehicle hiring |
| Financials | Annual turnover of at least ₹50 lakhs |
| Certifications | Valid vehicle permits, insurance, GPRS, and technical certificates |
| Legal | PAN, GST registration, PF documents |
Note: Bidders must provide all supporting documents as specified in the tender notice.
Bidding Process
Process Timeline
1. Primary stage
24-02-2026 10:30
2. TECHNICAL STAGE
24-02-2026 11:00
3. PRICE BID
24-02-2026 18:00
Required Forms
Primary
Tender Fee & EMD Details
User Defined Template-Standard
TECHNICAL
TECHNICAL SPECIFICATION
User Defined Template-Standard
PRICE
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee & EMD Details
1
SELF ATTACHED COPY OF TENDER FEE PROOF
Required 2
SELF ATTACHED COPY OF EMD PROOF
RequiredForm - TECHNICAL SPECIFICATION
1
copy PUC Certificate of Vehicle
Required 2
copy Taxi Permit
Required 3
copy of R.C. BOOK.
Required 4
copy GPRS system installation certificate
Required 5
copy Insurance policy of vehicle.
Required 6
copy Driver’s medical certificate copy with eye test
Required 7
copy Taxi base Driver’s driving License
Required 8
copy Vehicle owner’s Aadhar card copy
Required 9
copy Driver’s Aadhar card Copy
Required 10
Color photographs of Vehicle number plate & fast tag sticker with all sides of Vehicle
Required 11
copy Fitness Certificate of Vehicle
12
Notarized Declaration on Rs.300/- Stamp paper for New Vehicle(If apply for New Vehicle)
13
Vehicle’s Quotation (If apply for New Vehicle)
14
copy with date, stamp and all necessary Annexures, details of tender document with Technical Bid.
Required 15
copy PAN Card Copy
Required 16
copy PF documents or notarized declaration on Rs.300/- Stamp paper for not having PF
Required 17
copy GST certificate or notarized declaration on Rs.300/- Stamp paper for not having GST
Required 18
copy Notarized Self Declaration on Rs.300/- Stamp paper for non-criminal
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender aims to select qualified contractors for hiring Mahindra Bolero Camper or equivalent vehicles equipped with Hydraulic Elevated Platforms and FRP Buckets to perform fault repairing work in Ranpur Sub Division, ensuring reliable power maintenance and distribution in Gujarat.
What are the key eligibility criteria for bidders?
Bidders must possess valid vehicle permits, insurance policies, GPRS installation certificates, and relevant technical certifications. They should also have experience in electrical maintenance and vehicle rental services, along with necessary legal and financial documentation as specified in the tender.
How can I submit my bid for this tender?
Bidders need to register on the nProcure portal, download the tender documents free of cost, and submit their technical and price bids electronically before the deadline. Physical submissions are not accepted. Ensure all required documents, including EMD proof and technical certificates, are uploaded as per instructions.
What is the evaluation process for the bids?
Bids will be evaluated in multiple stages: primary review, technical evaluation, and price bid opening. The highest-scoring bid based on technical compliance and competitive pricing will be selected. The evaluation criteria include technical specifications, experience, and cost-effectiveness.
What are the important deadlines for this tender?
The bid submission starts on 05-02-2026 at 18:00 and ends on 23-02-2026 at 18:00. The technical evaluation is scheduled for 24-02-2026 at 11:00, with the price bid opening at 18:00 on the same day. Ensure timely submission to participate.
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Documents 1
ranpur frp.pdf
TENDER_DOCUMENT