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Open State Governments & UT NPROCURE

Gujarat Government Tender for Conference Sound System Installation at SardarBhavan

Bid Publish Date

16-Jun-2026, 2:00 pm

Bid End Date

29-Jun-2026, 4:00 pm

Value

₹66,25,424

Location

GANDHINAGAR , GUJARAT
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Progress

Issue16-Jun-2026, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This Gujarat government tender offers an exciting opportunity for electrical and AV system contractors to undertake the installation of a Conference Sound System at SardarBhavan, Gandhinagar. The project involves supply, installation, testing, and commissioning of advanced audio-visual equipment across multiple floors, enhancing government communication infrastructure. The tender is issued by the Roads and Buildings Department, Gujarat, with a project value of approximately ₹66.25 lakh. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and local presence. The process involves a transparent, multi-stage bidding procedure with clear deadlines, detailed technical specifications, and compliance requirements. This open tender is ideal for reputed firms specializing in AV systems, electrical works, and conference solutions. Successful bidders will benefit from a government project that improves official communication facilities, with a focus on quality, safety, and timely delivery. Download the detailed tender documents and participate in this high-profile government project to contribute to Gujarat’s infrastructure development.

Scope Of Work

The scope of work for this tender includes:

  • Supply of Conference Sound System components as per technical specifications.
  • Installation of audio-visual equipment at designated floors (Block 5/3rd Floor and Block 7/6th Floor).
  • Testing and commissioning of the entire system to ensure optimal performance.
  • Integration of AV systems with existing infrastructure.
  • Training and handover to government officials.

The process involves:

  1. Review of tender documents and technical specifications.
  2. Site inspection (if required).
  3. Preparation and submission of bid with all required documents.
  4. Bid evaluation and selection.
  5. Contract signing and project commencement.
  6. Execution of work as per approved schedule.
  7. Final inspection and acceptance.

The system must comply with the detailed technical specifications outlined in the tender documents, including audio clarity, connectivity, and safety standards. The installation must be completed within the stipulated completion period, with all necessary testing and documentation.

Technical Specifications

The technical specifications include:

Parameter Requirement
System Type Digital Conference Sound System
Power Supply 230V AC, 50Hz
Audio Clarity Minimum 100dB SPL with noise reduction
Connectivity HDMI, Ethernet, Wireless
Microphones Wireless handheld and lapel microphones
Speakers High-fidelity wall-mounted speakers
Control System Centralized control with touch panel
Certification Compliant with IEC standards

The installation process involves:

  • Site survey and measurement.
  • Procurement of equipment as per specifications.
  • System assembly and configuration.
  • Testing for audio clarity, connectivity, and safety.
  • Final commissioning and user training.

Financial Requirements

The estimated project cost is approximately ₹66,25,423.68, inclusive of all taxes and duties. Payment terms are linked to project milestones:

  • 30% advance payment upon contract signing.
  • 40% after installation and initial testing.
  • 30% upon final acceptance.

Bidders must submit a detailed financial proposal along with the bid, clearly indicating costs for supply, installation, testing, and commissioning. All costs should be inclusive of applicable taxes, and the bidder must ensure compliance with the government’s financial regulations. The bid offer must be valid for 120 days from the date of submission.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹66,25,424

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Bid Opening Authority

Superintending Engineer [Electrical]

Address

3rd Floor, Nirman Bhavan, Sector No 10 A Gandhinagar

Contact Details

[email protected]

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Documents 8

AMC AV Conference 5_3 7_6.pdf

TENDER_DOCUMENT

Annexure A Declaration.pdf

TENDER_DOCUMENT

DTP AV Conference 5_3 7_6.pdf

TENDER_DOCUMENT

GR AND GST LTR.pdf

TENDER_DOCUMENT

NOTICE NO 02.pdf

TENDER_DOCUMENT

PQ AV Conference 5_3 7_6.pdf

TENDER_DOCUMENT

SBD AV Conference 5_3 7_6 Vol I.pdf

TENDER_DOCUMENT

SBD AV Conference 5_3 7_6 Vol II.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have experience in AV system installation or digital conference systems with proven completed projects.
✓ Must possess valid electrical contractor licenses (D category or above).
✓ Must have a local office or workshop in Gujarat, verified through property or utility documents.
✓ Financially stable with an annual turnover exceeding ₹3.97 crore in at least one of the last five financial years.
✓ Submit scanned copies of:

Document Details
Tender Fee Demand Draft of ₹2400 payable at Gandhinagar
Bid Security FDR or Bank Guarantee of ₹67,000 valid for at least 165 days
Bank Solvency Certificate of solvency of ₹16,56,355.92 issued in 2026
PAN Permanent Account Number issued by Income Tax Department
GST Valid GST registration certificate
Electrical Registration D-category electrical registration certificate
Electric Contractor License Valid license for electrical works
Experience Form-3A experience certificate for similar AV or conference system projects
Local Office Proof Property tax bill, electricity bill, lease agreement, or GST registration
Turnover Certified statement of annual turnover exceeding ₹3.97 crore

All documents must be valid, clear, and submitted before the bid deadline.

Bidding Process

Process Timeline

1. Preliminary Stage

29-06-2026 16:05

2. Commercial Stage

29-06-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Annexure - I Price Bid for Annual Maintenance Charges Work

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Upload Scanned copy of Tender Fee of ₹2400/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

• Upload Scanned copy Bid Security of ₹67,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar (FDR for EMD must be purchased from the account of Bidder) / Valid Exemption Certificate Which Issued By R & B Electrical Division.

Required
3

• Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹16,56,355.92) issued from Nationalized/Scheduled bank of 2026

Required
4

• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

• Upload Scanned copy of GST Registration Certificate

Required
6

• Upload Scanned copy of D and above category registration (Electrical)

Required
7

• Upload Scanned copy of valid Electric contractor licence.

Required
8

• Upload Signed and Scanned copy of Declaration Letter of Bidder (Annexure A)

Required
9

• Upload Scanned copy of Experience in Form -3A for one similar Completed work (i.e. AV System work or Digital Conference System) having completion cost not less than ₹26,50,169.47 (40 Percentage of the amount put to tender for the proposed Work)

Required
10

• Bidder /OEM must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement etc.)

Required
11

• Upload Scanned copy of Annual Turnover Statement certified by C.A. of any one of last five financial year i.e.2021-22 to 2025-26 updated to the current financial year shall be more than ₹3,97,52,542.08

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for bid submission is 29th June 2026 at 4:00 PM. Bidders must upload all required documents before this deadline to be considered.

What are the eligibility criteria for bidders?

Bidders must have relevant experience in AV system installation, valid electrical licenses, a local Gujarat office, and financial stability with an annual turnover exceeding ₹3.97 crore in at least one of the last five years. All required documents must be submitted as per the tender guidelines.

How can I participate in the tender process?

Participants should download the tender documents from the Gujarat e-Procurement portal, attend optional vendor training, prepare their bids with all supporting documents, and submit electronically before the deadline. Ensure compliance with all technical and eligibility requirements.

What technical standards must the AV system meet?

The AV system must ensure high audio clarity, connectivity options like HDMI and Ethernet, wireless microphones, and compliance with IEC standards. Detailed specifications are provided in the tender documents, and the system must pass all testing and commissioning procedures.

What is the estimated project cost?

The approximate estimated cost for the project is ₹66,25,423.68, inclusive of all taxes. Payment will be made in installments based on project milestones, with a bid validity of 120 days.

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