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Open State Governments & UT NPROCURE

Government Tender for Audio Video System Renovation at Gandhinagar SardarBhavan

Bid Publish Date

16-Jun-2026, 2:00 pm

Bid End Date

29-Jun-2026, 4:00 pm

Value

₹28,25,948

Location

GANDHINAGAR , GUJARAT
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Progress

Issue16-Jun-2026, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers an opportunity for qualified electrical and audiovisual service providers to upgrade the Audio Video System in the newly renovated Committee Room at SardarBhavan, Gandhinagar. Managed by the Roads and Buildings Department, the project involves comprehensive electrical works including procurement, installation, and testing of advanced AV equipment to enhance digital conferencing capabilities. Bidders must demonstrate relevant experience, financial stability, and local presence in Gujarat. The tender process is open, transparent, and competitive, with detailed documentation and strict compliance requirements. Successful bidders will contribute to modernizing government infrastructure, facilitating efficient communication and digital collaboration. The project scope includes system installation, calibration, and training, with a focus on safety, quality, and timely delivery. This is a strategic opportunity for electrical contractors and AV system specialists to participate in a high-profile government project in Gujarat, ensuring improved communication facilities for government operations.

Scope Of Work

The scope of work includes:

  • Procurement and installation of Audio Video (AV) equipment as per technical specifications.
  • Electrical wiring and power supply setup for AV systems.
  • Configuration and calibration of all installed AV devices.
  • Testing and commissioning of the entire AV setup to ensure operational efficiency.
  • Training and handover to government staff for system operation.

The process involves:

  1. Site assessment and preparation.
  2. Delivery of AV equipment to the site.
  3. Installation of hardware components including microphones, projectors, screens, and control systems.
  4. Electrical connections and safety checks.
  5. System configuration and quality assurance testing.
  6. Final acceptance and documentation.
Equipment/Component Specifications Remarks
Microphones Wireless & wired For conference clarity
Projectors HD resolution For presentations
Control System Automated For seamless operation
Cables & Connectors High quality Ensuring durability

The work must comply with all applicable safety standards and technical guidelines specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
AV Equipment HD projectors, wireless microphones, control panels
Power Supply Stable electrical connections with backup provisions
System Compatibility Integration with existing infrastructure
Certification Equipment must meet BIS/ISO standards

The installation process involves:

  • Conducting a site survey.
  • Delivery of equipment.
  • Installation as per technical drawings.
  • System calibration.
  • Final testing and commissioning.

All technical activities must adhere to safety and quality standards outlined in the tender documents.

Financial Requirements

The estimated project cost is approximately ₹28,25,947.53. The financial bid must include a detailed breakdown of costs for equipment, installation, testing, and commissioning. Bidders should prepare a firm price valid for 120 days from the bid submission deadline. Payment terms are typically milestone-based, with an initial advance, progress payments, and final payment after successful completion. The bid must include the Schedule of Dismantle Material and Annual Maintenance Charges, as specified in the tender documents. All costs should be inclusive of applicable taxes and duties. The total bid amount should not exceed the estimated cost unless justified and approved by the authorities.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹28,25,948

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Bid Opening Authority

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Address

1st Floor, A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar.

Contact Details

[email protected]

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Bid Preparation GeM Registration Document Filing

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Documents 8

Annexure A Declaration.pdf

TENDER_DOCUMENT

DTP AV Committee 1_6.pdf

TENDER_DOCUMENT

GR AND GST LTR.pdf

TENDER_DOCUMENT

NOTICE NO 02.pdf

TENDER_DOCUMENT

PQ AV Committee 1_6.pdf

TENDER_DOCUMENT

SBD AV Committee 1_6 Vol I.pdf

TENDER_DOCUMENT

SBD AV Committee 1_6 Vol II.pdf

TENDER_DOCUMENT

schedule of amc.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license (E1 category or above).
  • ✓ Must possess GST registration and PAN issued by Income Tax Department.
  • ✓ Must have experience in AV system installation or digital conference systems with a minimum project value of ₹11,30,379.01.
  • ✓ Must demonstrate annual turnover exceeding ₹1,69,55,685.18 in the last five financial years.
  • ✓ Must have a local office or workshop in Gujarat, with proof via property tax, electricity bill, lease agreement, or GST registration.
  • ✓ Bidder must submit bid security of ₹29,000 in the form of FDR or bank guarantee, valid for at least 165 days.
  • ✓ Provide Bank Solvency Certificate of at least 25% of the estimated project cost.
  • ✓ Submit a signed Declaration Letter (Annexure A).
Financial Qualification Minimum Requirement
Annual Turnover > ₹1,69,55,685.18
Experience in similar work Completed AV or digital conference system project ≥ ₹11,30,379.01
Bid Security ₹29,000 in FDR/Bank Guarantee
Bank Solvency ≥ 25% of estimated cost

All documents must be valid, clear, and up-to-date at the time of submission.

Bidding Process

Process Timeline

1. Preliminary Stage

29-06-2026 16:05

2. Commercial Stage

29-06-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Annexure - I Price Bid for Annual Maintenance Charges Work

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Upload Scanned copy of Tender Fee of ₹1,500/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

• Upload Scanned copy Bid Security of ₹29,000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar (FDR for EMD must be purchased from the account of Bidder) / Valid Exemption Certificate Which Issued By R & B Electrical Division.

Required
3

• Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. ₹7,06,486.88) issued from Nationalized/Scheduled bank of 2026

Required
4

• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

• Upload Scanned copy of GST Registration Certificate

Required
6

• Upload Scanned copy of E1 and above category registration (Electrical)

Required
7

• Upload Scanned copy of valid Electric contractor licence.

Required
8

• Upload Scanned copy of Annual Turnover Statement certified by C.A. of any one of last five financial year i.e.2021-22 to 2025-26 updated to the current financial year shall be more than ₹1,69,55,685.18

Required
9

• Upload Scanned copy of Experience in Form -3A for one similar Completed work (i.e. AV System work or Digital Conference System) having completion cost not less than ₹11,30,379.01 (40 Percentage of the amount put to tender for the proposed Work)

Required
10

• Bidder /OEM must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement etc.)

Required
11

• Upload Signed and scanned copy of Declaration Letter of Bidder (Annexure A)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 29th June 2026 at 16:00 hours. Bidders must upload all required documents and submit their bids via the nProcure portal before this time. Late submissions will not be entertained.

What documents are required to participate in this tender?

Eligible bidders must submit:

  • Tender fee of ₹1,500 in the form of Demand Draft.
  • Bid Security of ₹29,000 in FDR or bank guarantee.
  • Bank Solvency Certificate (25% of estimated cost).
  • PAN and GST registration certificates.
  • Electrical contractor license (E1 category or above).
  • Experience certificates for similar AV system projects.
  • Proof of local Gujarat office or workshop.
  • Signed Declaration Letter (Annexure A).
Who can I contact for technical clarifications or support?

For technical support and clarifications, contact the Office of the Executive Engineer, Sachivalay Complex Electrical Division, Gandhinagar, via email at [email protected] or call +91-79-XXXXXXX during working hours. Support for online bid submission is available through (n)code solutions support team.

What are the key evaluation criteria for this tender?

Bids will be evaluated based on:

  • Technical compliance and relevant experience (40%)
  • Financial bid competitiveness (30%)
  • Past performance and references (20%)
  • Local presence and support capability (10%)
    Minimum thresholds apply to ensure quality and compliance.
Is there any training provided for bidders?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions cover online bidding procedures, document preparation, and technical requirements to assist bidders in participating effectively.

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