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Open State Governments & UT NPROCURE

Gujarat Government Water Cooler Maintenance Tender - Electrical & Service Contract

Bid Publish Date

25-Jun-2026, 7:30 pm

Bid End Date

09-Jul-2026, 4:00 pm

Value

₹1,86,987

Location

GANDHINAGAR , GUJARAT
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Progress

Issue25-Jun-2026, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

This government tender offers electrical and maintenance service providers an opportunity to bid for the Water Cooler Maintenance & Service Contract at SardarBhavan, Gandhinagar. The contract, issued by the Gujarat Roads and Buildings Department, involves comprehensive maintenance, sanitization, and repair services for water coolers across multiple blocks for one year. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial solvency. The tender process is conducted electronically, with detailed guidelines provided to ensure transparency and fairness. This project aims to uphold hygienic water supply standards in government premises, contributing to public health and operational efficiency. Interested companies specializing in electrical maintenance, water cooler servicing, and government project execution are encouraged to participate and demonstrate their expertise in delivering quality service within stipulated timelines.

Scope Of Work

The scope of work includes:

  • Regular maintenance and servicing of Water Coolers installed at Blocks 1 to 7 in SardarBhavan, Gandhinagar.
  • Routine inspections to ensure water quality, cleanliness, and operational efficiency.
  • Replacement of defective parts and timely repairs.
  • Cleaning and sanitization of water tanks and cooling components.
  • Monitoring and reporting on water cooler performance.

The process involves:

  1. Initial inspection upon contract commencement.
  2. Scheduled maintenance visits as per the agreed timetable.
  3. Emergency repairs within stipulated response times.
  4. Documentation and reporting after each service.
Service Component Specifications
Water Cooler Type E-2 category or above
Maintenance Frequency Monthly, or as required
Replacement Parts Genuine parts only
Service Standards Compliant with government norms

Bidders must ensure adherence to all safety and quality standards specified in the tender documents.

Technical Specifications

The water coolers involved are of E-2 category or higher, requiring compliance with government safety and efficiency standards. The maintenance process includes:

  • Inspection of cooling units for operational integrity.
  • Replacement of filters and parts with certified genuine components.
  • Sanitization procedures to ensure water hygiene.
  • Performance testing post-maintenance.

Technical parameters:

Parameter Requirement
Cooling Capacity As per manufacturer specifications
Power Supply 220V/50Hz
Certification E-2 category or above
Maintenance Interval Monthly or as needed

Bidders should follow the detailed scope of work and technical guidelines provided in the tender documents, ensuring all work meets the prescribed standards for safety, quality, and durability.

Financial Requirements

The estimated contract value is approximately Rs. 1,86,987.36. The financial bid should include the total cost for one year of maintenance, inclusive of all taxes and charges. Payment terms are as follows:

  • Initial payment upon contract signing.
  • Monthly payments based on scheduled maintenance reports.
  • Final payment after completion of the contract period, subject to satisfactory performance.
Cost Component Amount (Rs.)
Tender Fee Rs. 600
EMD Rs. 2,000
Estimated Contract Cost Rs. 1,86,987.36
Payment Schedule 1. Advance, Monthly, Final

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with government procurement rules.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹1,86,987

Bid To RA

No

Item Category

Electrical and Maintenance Works

Authority & Contact

Officer Inviting Bids

Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar.

Bid Opening Authority

Dy. Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar.

Address

1st Floor, A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar

Contact Details

[email protected]

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Documents 9

Annexure A Declaration 2nd.pdf

TENDER_DOCUMENT

DTP AMC WaterCooler SB 2026_27 2nd.pdf

TENDER_DOCUMENT

G S T LTR.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

notice no.6 of 2026 - 27.pdf

TENDER_DOCUMENT

PQ AMC WaterCooler SB 2026_27 2nd.pdf

TENDER_DOCUMENT

SBD AMC WaterCooler SB Vol I 2nd.pdf

TENDER_DOCUMENT

SBD AMC WaterCooler SB Vol II 2nd.pdf

TENDER_DOCUMENT

Scope of work for AMC WaterCooler 2026_27 2nd.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid electrical contractor license (E-2 category or above).
✓ Must possess GST registration and PAN issued by the Income Tax Department.
✓ Must have experience in maintenance of water coolers or similar electrical appliances.
✓ Financially sound with a solvency certificate from a scheduled bank amounting to at least 25% of the estimated tender value (Rs. 46,746.84).
✓ Submit a Demand Draft of Rs. 600/- as tender fee payable at Gandhinagar.
✓ Earnest Money Deposit (EMD) of Rs. 2,000/- via FDR or bank guarantee, valid for at least 165 days.
✓ Provide experience certificates for at least one similar completed project with a minimum value of Rs. 74,794.74 (excluding GST).
✓ Submit signed Declaration Letter (Annexure A) and Scope of Work document.

Qualification Parameter Minimum Requirement
Electrical License E-2 category or higher
Experience At least one similar project completed
Financial Solvency Rs. 46,746.84 or more
Tender Fee Rs. 600/-
EMD Rs. 2,000/-
Valid Licenses & Certificates As specified

Bidders must meet all eligibility criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

09-07-2026 16:05

2. Commercial Stage

09-07-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scanned copy of Tender Fee of 600/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)

Required
2

Upload Scanned copy Bid Security/Earnest Money Deposit of 2000/-in the form of FDR (with a validity period of not less than 165 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Deputy Executive Engineer, Sachivalaya Complex Electrical Sub Division No 1, Gandhinagar payable at Gandhinagar OR Exemption Certificate is Valid (FDR for EMD must be purchased from the account of Bidder)

Required
3

Upload scanned copy Bank Solvency (25 percent of estimated cost put to tender i.e. Rs 46,746.84) issued from Nationalized/Scheduled bank of 2026

Required
4

Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department

Required
5

Upload Scanned copy of GST Registration Certificate

Required
6

Upload Scanned copy of E-2 and above category registration (Electrical)

Required
7

Upload Scanned copy of valid Electric contractor licence.

Required
8

Upload Signed and Scanned copy of Declaration Letter of Bidder (Annexure A)

Required
9

Upload Scanned copy of Experience in Form -3A for one similar kind of Completed work (i.e. All in Maintenance Contract work for Water Cooler) having completion cost not less than ₹74,794.74 (without GST) of AMC Water Cooler work (40 Percentage of the electrical amount put to tender for the proposed Work) (Escalation/Enhancement Factor as per SBD Applicable)

Required
10

Upload Signed and scanned copy of Scope of Work

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this tender?

This tender involves maintenance and servicing of Water Coolers at Blocks 1 to 7 in SardarBhavan, Gandhinagar, for a period of one year. The scope includes regular inspections, part replacements, sanitization, and performance monitoring to ensure water hygiene and operational efficiency.

Who is eligible to participate in this tender?

Eligible bidders must possess a valid Electrical Contractor License (E-2 category or above), GST registration, PAN, and have relevant experience in water cooler maintenance or similar electrical works. Financially, bidders should have a solvency certificate of at least Rs. 46,746.84 and submit the required tender fee and EMD.

What are the key dates and deadlines for this tender?

The bid submission starts on 25-06-2026 at 19:30 and closes on 09-07-2026 at 16:00. The bid opening will occur immediately after at 16:05 on the same day. Bidders must ensure timely submission to avoid disqualification.

How can I access the tender documents and submit my bid?

Tender documents are available for download from the official portal. Bidders must submit their technical and financial bids electronically via the nProcure website. Training sessions are organized weekly to assist bidders with the online process. All submissions must include the tender fee, EMD, and relevant licenses.

What are the evaluation criteria for selecting the successful bidder?

Bids will be evaluated based on technical competence (40%), past experience (30%), and financial bid (30%). A minimum technical score of 60% is required. The highest scoring bid will be awarded the contract, ensuring transparency and fairness in selection.

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