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Open State Governments & UT NPROCURE

Government Tender for Bi-Annual Contract of Petrol/Diesel AC Vehicle Hiring in Gujarat

Bid Publish Date

07-Feb-2026, 3:00 pm

Bid End Date

27-Feb-2026, 4:00 pm

Value

₹13,14,331

Location

KHEDA , GUJARAT

Progress

Issue07-Feb-2026, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a long-term opportunity for transport service providers to supply Petrol/Diesel driven AC Sedans to Gujarat's GETCO Nadiad division. The two-year bi-annual contract involves providing reliable, well-maintained vehicles with seating capacity of 1+4, compliant with all legal and safety standards. Bidders must meet strict eligibility criteria, including vehicle certifications, driver licensing, and experience. The procurement process is conducted via an online e-Procurement platform, ensuring transparency and fairness. This tender is ideal for companies specializing in fleet management, vehicle leasing, and government transport services, seeking to expand their presence in Gujarat’s public sector transportation market. The contract aims to enhance operational efficiency for government officials, with a focus on safety, compliance, and cost-effectiveness. Interested bidders are encouraged to review detailed documents, participate in training sessions, and submit their bids before the deadline of 27th February 2026.

Scope Of Work

The scope of work includes the following key deliverables:

  • Provision of Petrol/Diesel driven closed body AC Sedans with seating capacity of 1+4, model February 2023 or later.
  • Vehicles must pass all legal and safety standards, including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Rod Tax.
  • Vehicles should be maintained in excellent condition and available for 12 hours daily.
  • Vehicles are to cover 3000 km per month as per the schedule.
  • Bidders must ensure driver availability, health, and eyesight certification.
  • Compliance with all government vehicle regulations and safety protocols.

The process involves:

  1. Submission of technical and financial bids via the online portal.
  2. Technical evaluation based on submitted documents.
  3. Commercial negotiations and rate finalization.
  4. Contract signing and vehicle deployment.
Specification Details
Vehicle Type Sedan (Model Feb 2023 & later)
Seating Capacity 1+4
Fuel Type Petrol/Diesel
Service Duration 24 months
Daily Hours of Service 12 hours
Monthly Km 3000 km

Bidders must ensure all technical and legal documentation is complete and valid at the time of submission.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Model Year February 2023 or later
Fuel Type Petrol or Diesel
Seating Capacity 1 driver + 4 passengers
AC System Fully functional and compliant with safety standards
Certification RC Book, Fitness Certificate, Permit, Insurance
Maintenance Regular servicing and safety checks as per government norms

The process involves:

  1. Inspection of vehicles before deployment.
  2. Regular maintenance checks.
  3. Compliance audits during the contract period.

Bidders must ensure vehicles meet all technical and safety standards specified by GETCO and Gujarat government regulations.

Financial Requirements

The estimated contract value is approximately Rs. 13,14,331.20, inclusive of all applicable taxes and charges. The financial bid must specify the percentage rate for vehicle leasing, which will determine the final rate per km and per hour. Payment terms include:

  • Advance payment upon contract signing.
  • Monthly payments based on actual service delivery and mileage.
  • Final settlement after completion of the contract period.
Cost Component Details
Vehicle Lease Rate As per bidder’s percentage rate
Maintenance & Service Included in the rate or as specified
Taxes Applicable as per government norms
Payment Schedule Monthly, post verification

Bidders must submit detailed cost breakdowns and adhere to the budget constraints specified in the tender documents.

Documents 1

NTC-22-2026 -EE AM Kapadwanj Vehicle 12Hrs.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have a valid GST Registration Number.
  • ✓ Must possess Vehicle Registration (RC Book), Contract Carriage Permit, Fitness Certificate, Insurance, and Vehicle Rod Tax.
  • ✓ Must provide Driver License copies and health/eyesight certificates.
  • ✓ Must have Partnership Deed, Form-G, or Proprietorship Certificate.
  • ✓ Should submit Provident Fund Code or self-declaration on Rs. 300 stamp paper.
  • ✓ Must fill Annexure 1 to 3 and declare conflict of interest and relationship with employees.
Qualification Criteria Details
Minimum years of experience 3 years in vehicle leasing or transport services
Financial turnover Minimum Rs. 10 lakh in the last fiscal year
EMD amount Rs. 5,000 (deposit receipt required)
Valid digital signature Mandatory for online bid submission

All documents must be valid, clear, and submitted within the specified deadlines to qualify for evaluation.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

27-02-2026 16:05

2. TECHNICAL STAGE

27-02-2026 16:10

3. COMMERCIAL STAGE

27-02-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required
3

Application for EMD Return

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 3

Required
9

Declaration Of Conflict On Interest

Required
10

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing Petrol/Diesel driven AC Sedans with a seating capacity of 1+4, model February 2023 or later, for two years. The vehicles will serve government officials under the GETCO Nadiad division, covering 12 hours daily and 3000 km per month. The scope includes vehicle supply, maintenance, legal compliance, and timely service delivery as per specifications outlined in the tender document.

How can I participate in this tender?

Interested bidders must register on the nProcure portal, pay the tender fee of Rs. 1180, and submit the EMD of Rs. 5000 online. Complete all technical and financial documents as specified, including vehicle certifications, driver licenses, and legal documents. Bids are to be submitted electronically before the deadline of 27th February 2026, 4:00 PM. Attending the pre-bid training session is recommended for clarity on the process.

What are the eligibility criteria for bidders?

Bidders must possess a valid GST registration, vehicle registration documents, and relevant permits. They should have minimum 3 years of experience in vehicle leasing or transport services, with a minimum annual turnover of Rs. 10 lakh. The submission of driver licenses, health certificates, and legal documents like partnership deed or proprietorship certificate is mandatory. Additionally, bidders must submit EMD, fill all annexures, and declare any conflict of interest or relationships with employees.

What are the key dates and deadlines for this tender?

The tender opens for bid submission on 07-02-2026 at 3:00 PM and closes on 27-02-2026 at 4:00 PM. The technical evaluation will be conducted on 27-02-2026 at 4:10 PM, followed by commercial evaluation at 4:15 PM. The final contract award will be notified shortly after. All submissions must be completed before the closing date, and late bids will not be accepted.

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