Open Education & Training NPROCURE

Gujarat University Tender for Empanelment of Architect-cum-Project Management Services

Bid Publish Date

19-Nov-2025, 11:00 am

Bid End Date

10-Dec-2025, 6:00 pm

Location

AHMADABAD , GUJARAT

Progress

Issue19-Nov-2025, 11:00 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Education & Training

Tender Fee

₹2,400

Contract Form

Service

Completion Period

1  Years

Currency Type

Single

Categories 6

SERVICES CONSTRUCTION BUSINESS MANAGEMENT SERVICES EMPANELMENT OF ARCHITECT ARCHITECT CONSULTANCY

Gujarat University is seeking qualified architectural and project management firms through an open tender for empanelment of Architect-cum-Project Management Consultancy (PMC) services. This opportunity is ideal for experienced firms specializing in educational infrastructure development, construction supervision, and project coordination. The selected firm will oversee the planning, design, and execution of university infrastructure projects, ensuring compliance with quality standards and timely delivery. The tender emphasizes transparency, technical excellence, and cost-effectiveness, with a project duration of 1 year. Bidders must submit their proposals electronically via the nProcure portal by the deadline of 29-11-2025. This tender offers a strategic opportunity for firms to contribute to Gujarat University’s growth and infrastructure enhancement, supporting the development of world-class educational facilities.

Scope Of Work

The selected Architect-cum-Project Management Consultancy (PMC) firm will be responsible for the following scope of work:

  • Design and architectural planning for new construction and renovation projects within Gujarat University.
  • Project management and supervision to ensure adherence to timelines, budgets, and quality standards.
  • Coordination with contractors, vendors, and government authorities for smooth project execution.
  • Preparation of detailed project reports, drawings, and specifications.
  • Monitoring of construction activities and quality control.
  • Regular progress reporting to the university authorities.

The scope includes the following key deliverables:

Deliverable Description
Architectural Design Complete design proposals, schematics, and drawings
Project Schedule Detailed timeline with milestones
Cost Estimates Budgeting and financial planning
Construction Supervision On-site monitoring and quality checks
Final Project Report Completion report with certifications

The process will follow these steps:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting.
  3. Presentation and clarification (if required).
  4. Final selection and contract signing.
  5. Project execution and reporting.

Important Requirements:

  • Proven experience in educational infrastructure projects.
  • Valid certifications and licenses.
  • Demonstrated capacity for project management and architectural design.

The firm must adhere to all applicable safety, environmental, and legal standards throughout the project duration.

Technical Specifications

Parameter Specification
Design Standards As per BIS and local building codes
Project Duration 1 Year
Quality Certification ISO 9001 or equivalent
Software Tools AutoCAD, Revit, MS Project
Reporting Monthly progress reports and final submission

The process involves:

  • Preparing detailed design and project management plans.
  • Conducting site inspections at scheduled intervals.
  • Ensuring compliance with safety and environmental standards.
  • Documenting progress and issues.
  • Final handover with certification and documentation.

Financial Requirements

The estimated budget for the entire project ranges between INR 25 lakhs to INR 40 lakhs, inclusive of design, supervision, and project management fees. The cost breakdown is as follows:

Component Estimated Cost (INR)
Architectural Design 8-12 lakhs
Project Management 10-15 lakhs
Supervision & Quality Control 7-10 lakhs
Miscellaneous & Contingencies 2-3 lakhs

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% on submission of detailed designs and approvals.
  • 20% on project progress milestones.
  • 10% upon project completion and final approval.
    All payments will be made against approved invoices and after verification of deliverables as per the contract terms.

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Eligibility Criteria

✓ Must have valid registration and licenses for architectural and project management services.
✓ Proven experience of at least 5 years in executing similar educational or institutional projects.
✓ Demonstrated expertise in project supervision, architectural design, and infrastructure development.
✓ Financial stability evidenced by recent audited financial statements.

Qualification Criteria Minimum Requirement
Years of Experience 5 years or more
Number of Projects Completed At least 3 similar projects
Certification Valid registration with relevant authorities
Financial Turnover Minimum annual turnover of INR 50 lakhs

✓ Bidders must submit all required documents and proof of eligibility as specified in the tender documents.
✓ The firm should not have any pending legal or contractual disputes with government agencies.
✓ Bidders must comply with all terms and conditions specified in the tender notice.

Bidding Process

Process Timeline

1. Preliminary Stage

12-12-2025 16:00

2. Commercial Stage

12-12-2025 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid

User Defined Template-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this Gujarat University tender?

This tender aims to empanel qualified Architect-cum-Project Management Consultancy (PMC) firms to oversee and manage upcoming infrastructure projects within Gujarat University. The selected firm will handle architectural design, project supervision, and coordination to ensure timely and quality delivery of educational infrastructure projects.

Who can bid for this tender?

Eligible bidders include licensed architectural firms, project management companies, and construction supervision agencies with at least 5 years of experience in similar projects. Bidders must demonstrate financial stability, relevant certifications, and proven project execution capabilities in the education sector.

What are the key deadlines for submitting bids?

The bid submission start date is 19-11-2025, with the deadline on 29-11-2025 at 5:10 PM. The bid opening will occur immediately after submission, at 6:10 PM on 29-11-2025. All submissions must be made electronically via the nProcure portal before the deadline to be considered.

What documents are required for bid submission?

Bidders must submit the Tender Fee Form and Emd Fee Form along with supporting proof of fee payments. The technical bid should include certificates of experience, project reports, and financial statements. The financial bid must be submitted using the secure user-defined template as specified in the tender guidelines.

How will the evaluation of bids be conducted?

Bid evaluation will be based on technical competence (50%), financial proposal (30%), and project approach (20%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The highest combined score will determine the successful bidder, ensuring a transparent and fair selection process.

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