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Open State Governments & UT NPROCURE

Government Tender for Providing and Erecting Cooling Tower at Gandhinagar Sachivalaya Campus

Bid Publish Date

13-Aug-2025, 1:30 pm

Bid End Date

28-Aug-2025, 10:30 am

EMD

₹51,500

Value

₹51,43,220

Location

GANDHINAGAR , GUJARAT
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Progress

Issue13-Aug-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 8

DISTRIBUTION AND CONDITIONING ELECTRICAL COOLING WATER SYSTEM MECHANICAL EQUIPMENT WIND MILL ENERGY PROJECT COOLING TOWER NEW POWER PLANT CHILLING PLANT

This government tender offers an excellent opportunity for qualified electrical contractors to participate in the Providing and Erecting Cooling Tower project at Gandhinagar's New Sachivalaya Campus. Managed by the Gujarat Roads and Buildings Department, this project aims to upgrade cooling infrastructure for government offices, ensuring energy efficiency and environmental sustainability. The tender involves comprehensive documentation, strict eligibility criteria, and a transparent bidding process. Bidders must demonstrate technical expertise, financial stability, and local presence in Gujarat. The scope covers supply, installation, and commissioning of a high-capacity cooling tower, adhering to technical standards and safety norms. With a bid deadline of 22-08-2025, this project is ideal for experienced HVAC firms seeking government contracts. The tender process emphasizes fairness, competitive pricing, and quality assurance, making it a valuable opportunity for qualified bidders to contribute to Gujarat’s infrastructure development and sustainable energy initiatives.

Scope Of Work

The scope of work includes:

  • Supplying all necessary materials, equipment, and accessories for the cooling tower installation.
  • Erecting the cooling tower at the designated site within the New Sachivalaya Campus.
  • Connecting the cooling tower to the existing HVAC system.
  • Ensuring proper foundation, structural support, and safety measures.
  • Conducting testing, commissioning, and handover of the installed cooling tower.

Key deliverables:

  • Fully operational cooling tower compatible with existing A.C. systems.
  • Complete installation documentation.
  • Compliance with technical specifications and safety standards.

Sequential process:

  1. Site inspection and preparation.
  2. Delivery of equipment and materials.
  3. Installation and structural setup.
  4. Electrical and water connections.
  5. Testing, commissioning, and final approval.
Specification Details
Capacity As per project requirement
Material Corrosion-resistant, durable

Technical Specifications

The technical specifications for the cooling tower include:

Parameter Requirement
Material Corrosion-resistant, high-strength steel
Capacity As specified in project documents
Certification Compliant with IS standards
Power Supply 3-phase, 415V, 50Hz
Control System Automated with remote monitoring

Procedures:

  1. Review technical drawings.
  2. Confirm material specifications.
  3. Conduct installation as per standards.
  4. Perform testing and commissioning.
  5. Obtain final approval from authorities.

Financial Requirements

The estimated project cost is approximately Rs. 51,43,220.07. The financial bid must include:

Cost Component Amount (Rs.)
Material As per detailed bill of quantities
Labour As per approved rates
Equipment As specified
Contingencies 5% of total cost

Payment terms:

  • 30% advance on contract signing.
  • 50% upon delivery and installation.
  • 20% after successful testing and commissioning.

All payments are subject to submission of valid invoices and compliance with contractual conditions.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Bid Opening Authority

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Address

1st Floor, A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar.

Contact Details

[email protected]

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Documents 9

GR AND GST LTR.pdf

TENDER_DOCUMENT

Notice-9.pdf

TENDER_DOCUMENT

Cooling Tower_reviesded_dtp_conditions_Anx_A(3rd attempt).pdf

TENDER_DOCUMENT

Cooling Tower_reviesded_dtp_conditions_Anx_B(3rd attempt).pdf

TENDER_DOCUMENT

Cooling Tower_reviesded_dtp_conditions_Anx_C(3rd Attempt).pdf

TENDER_DOCUMENT

Cooling Tower_reviesded_dtp_conditions_Anx_D(3ed attempt).pdf

TENDER_DOCUMENT

Cooling Tower_reviesded_dtp_conditions_boq(3rd attempt).pdf

TENDER_DOCUMENT

Cooling Tower_reviesded_dtp_conditions_memorandum_3rd_attempt.pdf

TENDER_DOCUMENT

Cooling Tower_SBD(ELECTRICAL)_3rd_attempt.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid contractor registration for electrical works of appropriate class.
  • ✓ Must possess valid G.S.T. registration and PAN card.
  • ✓ Must have experience in installing cooling towers or HVAC systems for government projects.
  • ✓ Must provide proof of local office or workshop in Gujarat.
  • ✓ Must submit a bid security deposit of Rs. 51,500.
  • ✓ Annual financial turnover of at least Rs. 20,572,880.28 in the last five financial years.
  • ✓ Valid ISO 9001, 14001, and 45001 certifications.
Qualification Minimum Requirement
Contractor Registration Appropriate class for electrical works
Financial Turnover Rs. 20,572,880.28 in last 5 years
Certifications ISO 9001, 14001, 45001
Local Office In Gujarat

Bidding Process

Process Timeline

1. Preliminary Stage

28-08-2025 16:02

2. Commercial Stage

28-08-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Annexure - D

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee [Only Demand Draft is Valid] The Date of Tender Fee (D.D.) Should be invariably on or after the date of NIT. D.D. For Tender Fee Issued before the date of NIT will be treated as Non Responsive.

Required
2

Kindly attach Scan copy of E.M.D. (Not Less than 180 Days) in FDR Form / Exemption Certificate

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025

Required
4

Kindly attach Scan copy of Valid PAN Card etc

Required
5

Kindly attach Scan copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory

Required
6

kindly attach scan copy of Valid G.S.T number

Required
7

Kindly attach Scanned Copy of Valid Electrical Contractor License

Required
8

The Bidder must have one office / Workshop / Service Centre in Gujarat. (Copy of documents to prove Local office / Workshop in Gujarat Please attach the copy of any one of the following: Property tax bill/Electricity Bill/Telephone Bill/GST Registration copy/Lease agreement etc.)

Required
9

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
10

Bidder must provide the certificate of support for parts from OEM for minimum 5 years As per Annexure-B (To be submitted before Awarding Contract )

Required
11

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)

Required
12

Bidder should have Annual financial turnover of Rs. 20572880.28 & more during the last 5 (five) financial years from current financial year. The C.A. Audited Certificate of Annual Turnover for the last five financial year to be Submitted. During any one of the last five financial years, ending 31st March 2025 (Certificate of Chartered Accountant or other suitable documents to the satisfaction of Tender inviting Authority).

Required
13

Bidder should have valid ISO 9001, 14001 and 45001 certification

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this cooling tower project?

The bid submission deadline is 22-08-2025 at 4:00 PM. Bidders must upload all required documents and bid proposals before this cut-off time to be considered.

What are the eligibility criteria for participating in this tender?

Eligible bidders must possess valid contractor registration, G.S.T. registration, PAN card, and relevant experience in HVAC or cooling tower installations. They should also have a local office in Gujarat, meet financial turnover requirements, and hold ISO certifications (9001, 14001, 45001). Proof of these credentials must be submitted with the bid.

What documents are required to qualify for this tender?

Bidders need to submit:

  • Tender fee demand draft
  • E.M.D. in FDR form or exemption certificate
  • Bank solvency certificate
  • Valid PAN, G.S.T., contractor registration, electrical license
  • Local office proof
  • Experience certificates (Form-3A)
  • Financial statements for last 5 years
  • ISO certifications
  • Declaration letter (Annexure-A)
  • OEM support certificate (Annexure-B)
How will the evaluation of bids be conducted?

Bids will be assessed based on technical capability, financial offer, past experience, and certifications. The evaluation weights are 40%, 30%, 20%, and 10%, respectively. Bids must meet minimum thresholds to qualify for award, with the highest scoring bid selected.

What is the scope of work involved in this project?

The scope includes supplying materials, erecting the cooling tower, connecting it to existing HVAC systems, ensuring structural safety, and conducting testing and commissioning. The work must comply with technical standards and be completed within the specified timeline.

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