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Gujarat State Road Transport Corporation Lubricating Oil for Refrigeration Machinery Tender 2026 IS 4578 V2

Bid Publish Date

07-Jul-2026, 11:16 am

Bid End Date

20-Jul-2026, 1:00 pm

Value

₹1,78,000

Location

AHMADABAD , GUJARAT
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Progress

Issue07-Jul-2026, 11:16 am
AwardPending
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Quantity

620

Category

Lubricating Oil for Refrigeration Machinery (V2) Conforming to IS 4578

Bid Type

Two Packet Bid

Categories 5

MACHINE OIL MACHINERY LUBE OIL CONING OIL REFRIGERATION

Tender Overview

The Gujarat State Road Transport Corporation (GSRTC) invites bids for Lubricating Oil for Refrigeration Machinery conforming to IS 4578 (V2) with project value around ₹178,000. Location: Gujarat, India. Category focuses on general lubrication for refrigeration units, requiring test reports and necessary documentation on demand. A compulsory advance sample approval process is described: submit one sample within 5 days of award; Buyer approval or modification list within 5 days; bulk supply must align with approved sample. An option clause allows quantity adjustments up to 25% during and after contract and a flexible delivery timeline. A GST handling note directs bidders to apply their own GST rates. Unique focus on official IS 4578 (V2) compliance and legible supplier documentation differentiates this tender.

Technical Specifications & Requirements

  • Product: Lubricating Oil for Refrigeration Machinery (V2) conforming to IS 4578.
  • Documents: bidders must provide all relevant test reports/reporting documents on bidding or on demand during supply.
  • Sample process: submit one advance sample within 5 days of award; buyer to approve or request modifications within 5 days; bulk supply must follow approved sample; delay in approval may extend delivery without LD.
  • Standards: explicit emphasis on IS 4578 (V2) compliance and general lubrication grade requirements.
  • Commercial terms: option clause permits up to 25% quantity variation; GST applied by bidder with reimbursement as per actuals or applicable rate, whichever is lower.
  • Delivery: timelines tied to delivery order; detailed durations not specified; ensure readiness for potential extension as per option clause.

Terms, Conditions & Eligibility

  • EMD: amount not disclosed in the tender; verify with procurement.
  • Payment: terms remain defined by buyer; advance sample process governs initial supply steps.
  • Delivery: quantity adjustments up to 25% allowed; delivery period renegotiated upon option exercise.
  • Documentation: require GST registration, test reports, and proof of conforming IS 4578 (V2).
  • Sampling: advance sample approval is mandatory for bulk manufacturing; non-conformance may trigger contract termination.
  • GST: bidder responsible for applicable GST; reimbursement limited to quoted GST percentage or actuals, whichever is lower.

Key Specifications

  • Product/service names: Lubricating Oil for Refrigeration Machinery (V2)

  • Category: General Requirements for lubrication grade

  • Standards: IS 4578 (V2) compliant

  • Quantities: estimated value ₹178000; quantity variation up to 25% allowed

  • Delivery: standard terms; extension possible per option clause

  • Testing/Quality: provide test reports and conformance documents on bidding or demand

  • OEM/Brand: refer to IS 4578 (V2) lubrication grade requirements

Terms & Conditions

  • Option clause allows up to 25% quantity variation during and after contract

  • Advance sample approval within 5 days of award; bulk supply must match approved sample

  • GST to be applied by bidder; reimbursement per actuals or applicable rate (whichever lower)

Important Clauses

Payment Terms

GST handling is bidder's responsibility; payment terms per buyer's arrangement; no fixed advance stated in ATC

Delivery Schedule

Delivery timeline tied to original delivery order; option clause may extend delivery period with proportional time adjustment

Penalties/Liquidated Damages

LD terms not explicitly stated; delays may be managed via delivery period adjustments tied to option clause

Bidder Eligibility

  • Demonstrated supply of lubrication oils or related refrigeration lubricants

  • ISO/IS standards familiarity or IS 4578 (V2) compliance capability

  • GST registered bidder with valid financial documents

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Lubricating Oil for Refrigeration Machinery (V2) Conforming to IS 4578 (Q3)

Authority Records

PORTS AND TRANSPORT DEPARTMENT

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Documents 6

GeM-Bidding-9566821.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Requirements Grades of Lubricating Oil for Refrigeration Machinery VG 46, VG 68
Others Agree to provide all relevant documents, Test Report/Supporting document / reports etc to the buyer at the time of bidding or on demand during supply Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant lubrication/oil supply)

4

Financial statements or solvency documents

5

EMD/Security deposit (as per procurement terms) and related payment proof

6

Technical bid documents and specifications compliance

7

OEM authorization or supplier/manufacturer certifications (if applicable)

8

Test reports and conformity documents to IS 4578 (V2) and related standards

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Lubricating Oil for Refrigeration Machinery in Gujarat tender 2026?

Bidders must submit GST registration, PAN, financials, and experience certificates, plus IS 4578 (V2) conformity documents. Include test reports and an advance sample within 5 days of award. Ensure compliance with the 25% quantity variation option and GST reimbursement terms; delivery terms align with the original order and subsequent extensions.

What documents are required for IS 4578 V2 oil bid in Gujarat?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid with IS 4578 conformity, OEM authorization if applicable, and test reports proving IS 4578 (V2) compliance; samples may be demanded for pre-approval.

What are the delivery and quantity variation terms for this GSRTC tender?

Delivery can see a 25% quantity increase or decrease at contract placement and during currency, at contracted rates. Delivery period starts after the last delivery order; extension is allowed based on the option clause with a minimum 30 days added time or proportional extension.

What is the minimum requirement for advance sample in Gujarat oil tender?

Submit one advance sample within 5 days of award. Buyer may approve or request modifications within 5 days. If delayed approval, the delivery period extends without liquidated damages; non-conforming samples may trigger fresh samples or contract termination at buyer discretion.

Which standard must the lubricating oil conform to in this tender?

The product must conform to IS 4578 (V2) specifications for refrigeration machinery lubricants. Bidders should provide IS 4578 (V2) test reports and ensure the oil grade meets the specified viscosity and performance requirements per IS 4578.

Who pays GST and how is GST reimbursement handled for this tender?

Bidders must apply their own GST and are reimbursed at actuals or applicable rates, whichever is lower, up to the quoted GST percentage. Ensure GST compliance is clearly documented in the bid submission to avoid later disputes.

What happens if the sample is found non-conforming in the bidding process?

If the advance sample fails, the buyer may require fresh samples for approval or terminate the contract for deviations. Non-conforming samples trigger corrective actions, with supplier responsible for costs unless buyer waives them; bulk supply hinges on approved samples.

What experiential criteria are required to qualify for this oil tender in Gujarat?

Bidders should demonstrate experience in supplying lubrication oils for refrigeration machinery and related equipment, along with IS 4578 (V2) conformity documentation and valid financial records; OEM authorizations strengthen eligibility and compliance with procurement standards.

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