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Uco Bank Scanner (V3) Q2 Tender 2026: IS/ISO Compatible Document Scanner with On‑Site Warranty & 25% Quantity Flexibility

Bid Publish Date

24-Feb-2026, 10:40 pm

Bid End Date

19-Mar-2026, 4:00 pm

EMD

₹4,60,000

Progress

Issue24-Feb-2026, 10:40 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

400

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

Organization: Uco Bank, Department of Financial Services, procuring a Scanner (V3) Q2 product. EMD: ₹460,000. Location: India (national procurement context). The contract allows a 25% quantity increase/decrease relative to bid quantity and a proportional delivery extension with a minimum of 30 days. The scope includes a high‑quality document scanner with ADF, duplex color scanning, and network/OS compatibility. The package requires adherence to integrity pact and malware‐free software certification, with OEM authorization if applicable. The tender emphasizes on‑site warranty and performance continuity, making supplier support critical for rollout in multiple branches. This procurement focuses on reliable scanning speed, duty cycle, and compatibility with government systems. Key differentiators include the option clause, ATC compliance, and mandatory security attestations.

Technical Specifications & Requirements

  • Scanner Type: Document scanner with Document Feeder (ADF) and duplex color capability
  • Scanning Technology: Color/Grayscale, flatbed or feeder‑based, CGI compatible
  • Maximum Scan Size: Noted as a generic parameter; ensure matching A4 or equivalent feed
  • Maximum Optical Resolution: Specify DPI (e.g., 600/1200 dpi as required)
  • Simplex Colour Scan Speed (200 dpi, Document Feeder): value required (ppm)
  • Duplex Colour Scan Speed (IPM, Document Feeder): value required
  • Daily Duty Cycle: expected pages per day; ensure sustained performance
  • Duplex Scanning: supported with high‑speed capabilities
  • ADF Tray Capacity @ 75 GSM: number of sheets supported
  • Connectivity: USB/Network (TWAIN/ISIS compatibility)
  • OS Compatibility: Windows/Linux/Mac support and driver availability
  • On Site Warranty: duration in years; ensure service coverage at customer sites
  • Standards/Compliance: IS/ISO certifications if specified and OEM authorization

Terms, Conditions & Eligibility

  • EMD: ₹460,000 (deposit requirement, payment method TBD)
  • Delivery Terms: option clause allows ±25% quantity adjustment with proportional delivery extension; minimum 30 days for added time
  • Integrity Pact: signed copy required with bid submission
  • Malicious Code Certificate: certification that hardware/software contains no embedded malware
  • Manufacturer Authorization: OEM authorization form if bidding via authorized distributor
  • Eligibility: comply with buyer terms, provide necessary documents and certifications
  • Warranty/Support: on‑site warranty period and service commitment; penalties or SLAs may apply
  • Documents: GST, PAN, experience certificates, financials, EMD documents, OEM authorizations, technical bid

Key Specifications

  • Scanner Type: Document feeder with duplex color scanning

  • Maximum Optical Resolution: [must be specified per tender] (e.g., 600/1200 dpi)

  • Simplex Colour Scan Speed at 200 dpi: [ppm] for Document Feeder

  • Duplex Colour Scan Speed: [ipm] for Document Feeder

  • Daily Duty Cycle: [pages/day] of scanning

  • ADF Tray Capacity at 75 GSM: [sheets]

  • Connectivity: USB + Network (TWAIN/ISIS) compatibility

  • OS Compatibility: Windows/Linux/Mac drivers

  • On Site Warranty: [years]

Terms & Conditions

  • 25% quantity variation at buyer's discretion with proportional delivery extension

  • Integrity Pact compliance and Malicious Code Certificate requirement

  • OEM Authorization required for non‑OEM direct bidders

  • On site warranty duration and service levels may impact acceptance

Important Clauses

Payment Terms

EMD included; delivery and payment terms per contract with potential variations due to quantity changes

Delivery Schedule

Delivery period aligns with extended delivery time calculations; minimum 30 days for additional quantity timing

Penalties/Liquidated Damages

Penalties may apply for delayed delivery or non‑compliance with warranty terms; exact LD rate not specified here

Bidder Eligibility

  • Experience in supplying government‑grade scanner systems with ADF and duplex color capability

  • Demonstrated ability to provide on‑site warranty and after‑sales service

  • Manufacturer authorization if bidding through distributors

Documents 6

GeM-Bidding-9040024.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Scanner Type Sheet Fed
Generic Scanning Technology Contact Image Sensor (CIS), Charge-Coupled Device (CCD)
Generic Maximum Scan Size A4, A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher
Performance Maximum Optical Resolution (in Dpi) 600, 1200, 2400, 4800 Or higher
Performance Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher
Performance Duplex Colour Scan Speed for document (in ipm) for Document Feeder 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher
Document Handling Daily Duty Cycle (Number of Pages) 2,001 to 5,000, 5,001 to 10,000, 10,001 to 20,000, 20,001 to 30,000, 30,001 to 40,000, 40,001 to 50,000, 50,001 to 1,00,000 Or higher
Document Handling Duplex Scanning Yes Or higher
Document Handling Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher
Compatibility Connectivity 1 x USB
Compatibility Operating System Compatibility Windows, Linux, Mac OS
Certification On Site Warranty (in Years) 3 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar scanner procurements

4

Financial statements or bank statements demonstrating financial stability

5

EMD submission receipt or instrument details

6

Technical bid documents and certification statements

7

OEM authorization or manufacturer authorization form

8

Integrity Pact signed copy

9

Malicious Code Certificate / malware‑free certification

Frequently Asked Questions

How to bid for the scanner tender in India with 25% quantity variation?

Bidders must submit GST, PAN, experience, financials, EMD ₹460,000, OEM authorization (if applicable), and signed Integrity Pact. Ensure capability for 25% quantity variation and delivery within the extended period. Provide on‑site warranty details and malware certificate as part of technical bid.

What documents are required for the Uco Bank scanner procurement?

Required documents include GST certificate, PAN, experience certificates for similar scanner procurements, financial statements, EMD instrument, OEM authorization, signed Integrity Pact, Malicious Code Certificate, and technical bid documents outlining compatibility with TWAIN/ISIS.

What are the technical specifications for the scanner in this tender?

The tender requires a Document Feeder scanner with duplex color capability, maximum optical resolution (e.g., 600/1200 dpi), simplex 200 dpi colour speed in ppm, duplex speed in ipm, daily duty cycle, ADF tray capacity at 75 gsm, and USB/network connectivity with OS drivers; on‑site warranty is required.

When is the delivery window for additional quantity under the option clause?

Delivery extension is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period while exercising the option clause.

What is the role of the Malware Certificate in this tender?

Bidders must certify that the hardware/software lacks embedded malicious code. The certificate protects against code activation that harms equipment, data, or violates IPRs; breach of contract may result from malware activation.

What is the required OEM authorization for scanner bidding?

If bidding through an authorized distributor, submit an OEM authorization certificate detailing the name, designation, address, email, and phone of the authorizing officer to ensure legitimate, manufacturer‑approved supply.

What are the on‑site warranty requirements for the scanner?

Tender requires an on‑site warranty period with service commitments. Ensure response times, spares availability, and coverage at customer sites; confirm duration in years per contract and SLAs during the technical bid.

What constitutes the EMD for this procurement in 2026?

The EMD amount is ₹460,000. Submit as a bank guarantee or approved instrument per tender rules; ensure validity through bid submission and compliance with vendor terms for government tenders.

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