Indian Army Toner Cartridges Procurement 2026 - HP/Canon/Epson Toner Ink Supply Tender

Tender Overview

Indian Army through the Department Of Military Affairs seeks procurement of toner cartridges and inks across multiple brands for photocopier devices, including HP toner ink, Canon toner ink, and Epson colour/black inks. The BOQ lists 6 items with no explicit quantities, and there is no stated estimated value or delivery location. The procurement emphasizes flexible quantity handling with an option clause allowing ±25% variation at contract rates. Bidders should prepare for variable orders and a delivery timeline linked to the original delivery order. The tender demands compliance with the extended delivery framework, including calculation rules for extended periods. This opportunity targets established suppliers of printer consumables familiar with government procurement norms.

Technical Specifications & Requirements

• Product scope covers: toner cartridges for HP, toner ink for Canon, and Epson ink (colour and black), plus toner powder; 6 BOQ items exist but exact quantities are not disclosed.
• No explicit technical standards or conformity metrics are provided in the data; bidders should assume compatibility with common printer models used by government departments and ensure OEM channel availability.
• The buyer’s terms introduce a formal option clause: quantity may increase/decrease up to 25% of bid quantity at contract rates during contract placement and currency, with delivery time adjustments calculated as: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
• Delivery schedules hinge on the last date of the original delivery order; extended timing follows the option clause, with possible extensions to the original delivery period.
• The tender requires bidders to align with these conditional delivery rules and to provide robust stock and distribution capabilities to support fluctuating orders.

Terms, Conditions & Eligibility

• Option Clause allows ±25% variation in order quantity during and after contract formation, with delivery extensions calculated by the specified formula and minimum 30 days.
• Terms specify that bidders must comply with the option-based delivery framework and be prepared for variable order volumes across the contract duration.
• No explicit EMD amount, delivery start date, or payment terms are specified in the provided data; bidders should confirm these during bid submission.
• The absence of explicit quantities in the BOQ implies the need for clear OEM and inventory capabilities, plus proven supply chain reliability for government procurement scenarios.
• Documentation and compliance requirements will be defined in full in the comprehensive terms and conditions accompanying the bid packaging.