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Southern Railway Machine Tool Way Oil Tender Erode Tamil Nadu 2025 Grade 68 Servo 68 IO

Bid Publish Date

05-Dec-2025, 1:37 pm

Bid End Date

15-Dec-2025, 2:00 pm

Location

ERODE , TAMIL NADU

Progress

Issue05-Dec-2025, 1:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

630

Bid Type

Two Packet Bid

Categories 3

GEAR SHAPER MACHINE MACHINE TOOL

Tender Overview

The Southern Railway (Indian Railways) located in Erode, Tamil Nadu 638001 invites bids for the supply of machine tool way oil Grade 68, packed as 210 Litre MS barrels (non-returnable). The required make/model is Servo 68 IO (CL/HPCL/BPCL only) with exclusive distribution rights. The scope is strictly the supply of goods, with rail/road despatch and door delivery to the Electric Loco Shed, Kollampallayam, Erode. A 12-month warranty is mandated from supply/installation, with service centers documented in India. An authorised dealership certificate and test certificates must accompany the bid. The tender requires clear delivery within the specified period and adherence to the stated packaging and labeling.

Technical Specifications & Requirements

  • Product: Machine Tool Way oil for wheel lathe, Grade 68
  • Packing: 210 L MS barrel, sealed, non-returnable
  • Make/Model: Servo 68 IO (CL/HPCL/BPCL only)
  • Certifications/Docs: Test certificate to be submitted with supply; Warranty certificate (12 months) at delivery; Authorised dealership certificate mandatory; after-sales service network details uploaded
  • Despatch & Delivery: Mode of despatch either Rail or Road; if by Road, door delivery to ELS/ED with Delivery Challan; free door delivery
  • Penalties: LD at 0.5% per week with upper limit 10% for late supply; E-invoice for values > ₹50,000
  • Compliance: GST number 33AAAGM0289C1ZQ; unloading and delivery arrangements to be managed by the supplier

Terms, Conditions & Eligibility

  • OEM/Imported Products: For imports, OEM or authorised seller must have an India-based registered office for after-sales service; submit certificate
  • Service Hint: Dedicated toll-free service support number must be provided by bidder/OEM
  • Warranty: 12 months from date of supply; include OEM warranty certificates at delivery; rectification of breakdowns during warranty guaranteed
  • Documentation: Include test certificates, authorised dealership certificate, and warranty details; ensure material reaches consignee on time
  • Delivery Terms: Free door delivery to ELS/ED; delivery period validity must be checked; if expired, extend via GeM Amendment
  • Payment: Not explicitly detailed in terms; ensure alignment with GeM delivery and invoicing requirements

Key Specifications

  • Machine Tool Way oil for wheel lathe

  • Grade 68

  • Quantity: 210 L per barrel

  • Packaging: MS barrel, non-returnable

  • Make/Model: Servo 68 IO (CL/HPCL/BPCL only)

  • Delivery: Free door delivery to ELS/ED Kollampallayam, Erode 638002

  • Warranty: 12 months from supply, warranty certificates required

  • Test certificate to be submitted with supply

  • GST: 33AAAGM0289C1ZQ

  • Despatch mode: Rail or Road; road requires door delivery

  • LD: 0.5% per week up to 10% max for delays

Terms & Conditions

  • EMD not explicitly specified in data provided

  • 12-month OEM warranty with post-delivery service

  • Door delivery to Electric Loco Shed, Erode; road delivery allowed

  • Test certificates and authorised dealer documentation required

  • Exclusive make/model requirement: Servo 68 IO, CL/HPCL/BPCL only

Important Clauses

Payment Terms

No explicit payment term stated; ensure invoicing with delivery and GeM compliance; monitor for extension or amendment if delivery period changes

Delivery Schedule

Delivery within the specified delivery period; if period lapses, amend GeM contract; ensure delivery with E-Invoice when value > ₹50,000

Penalties/Liquidated Damages

LD at 0.5% per week, capped at 10% for delayed supply; strict adherence to delivery and unloading at consignee location

Bidder Eligibility

  • Authorized dealership or OEM authorization for Servo 68 IO

  • Registered Indian office for after-sales service (for imported products)

  • Capability to provide dedicated toll-free service support and service network

Documents 2

GeM-Bidding-8590655.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant supply to railways

4

Financial statements (as required by tender)

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents and compliance certificates

7

OEM authorisation certificate or authorised dealership certificate

8

Test certificates and warranty certificates

9

Service centre details near consignee locations

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for machine tool way oil tender in Erode Tamil Nadu 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD (if applicable), and OEM/authorised dealer authorization. Include test certificates and warranty documentation. Ensure the make/model Servo 68 IO is specified, delivery to ELS/ED Kollampallayam, and door delivery eligibility with proper labeling.

What documents are required for Southern Railway oil tender in Tamil Nadu

Required documents include GST certificate, PAN, experience certificates in rail supply, financial statements, EMD documents, technical bid, OEM authorization, test certificates, and warranty certificates. Also provide service centre details and a dedicated toll-free support number.

What are the delivery terms for the 210 Litre oil barrels in Erode

Delivery is Free door delivery to ELS/ED Kollampallayam, Erode 638002. Despatch can be by Rail or Road; road delivery requires door delivery with Delivery Challan. Unloading by the supplier; LD applicable for late delivery at 0.5% per week up to 10%.

What makes the Servo 68 IO grade 68 oil eligible for this tender

Only Servo 68 IO, CL/HPCL/BPCL, is eligible. Supplier must state make and model clearly in the offer. Test certificates and 12-month warranty from supply are mandatory; authorised dealer certificate is required for eligibility.

What warranty and post-sales support is required for the oil supply

A 12-month warranty from delivery/installation is mandatory. OEM warranty certificates must be supplied at delivery; establish service centers in India with a dedicated toll-free support line for after-sales service.

What are the penalty provisions for late delivery in this tender

Late delivery attracts liquidated damages at 0.5% per week with an upper cap of 10% of the contract value. Ensure supply within the delivery period; extension requires GeM contract amendment.

Are imported oil products allowed in this Southern Railway tender

Imported products require the OEM or authorised seller to have an India-based registered office to provide after-sales service; submit a certificate proving this arrangement as part of the bid.

What is the exact packaging and labeling for the oil barrels

Oil must be packed in 210 Litre MS barrels, sealed and non-returnable. The supplier must provide test certificates, warranty documentation, and ensure proper labeling for railway handling and delivery.