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Ujvn Limited Office Suite Software Tender Dehradun Uttarakhand 2026 ISI/ISO Standards Bid

Bid Publish Date

04-Jul-2026, 5:21 pm

Bid End Date

15-Jul-2026, 11:00 am

EMD

₹1,05,300

Value

₹62,09,483

Location

DEHRADUN , UTTARAKHAND
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Progress

Issue04-Jul-2026, 5:21 pm
AwardPending
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Quantity

761

Category

Office Suite Software (V3)

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

Ujvn Limited invites bids for a Proprietary Office Suite Software package intended for deployment within the Energy Department Uttarakhand, Dehradun 248001. The project has an estimated value of ₹6,209,483.0 and an EMD of ₹105,300. Scope encompasses a complete Office Suite with licensing options, cloud storage, and ongoing support/updates from the OEM. The tender emphasizes that the offered product must be a proprietary suite with licensing terms and a defined cloud storage capacity. A 25% quantity option clause is included to accommodate potential scale adjustments during contract execution. This procurement is published under PAC-only conditions with Q2 evaluation and requires alignment with specific technical and contractual criteria. Unique aspects include repeated data fields on license types and support periods, indicating a multi-facet licensing framework and cloud storage requirements.

Technical Specifications & Requirements

  • Product category: Office Suite Software (Proprietary Suite) for a cloud-enabled environment
  • Licensing options and Types of License to be clearly defined in the offer
  • Cloud Storage Provided in GB (exact value not specified in data)
  • Support&Upgrade terms: number of years for patches/bug fixes and version upgrades to be confirmed (0 indicates no support)
  • Minimum user-end requirements and delivery/installation scope to be detailed by bidder
  • No BOQ items available; bidders must base proposals on provided tender notes and PAC-only criteria
  • Emphasis on OEM/Seller responsibility for updates and versioning within the specified support period

Terms, Conditions & Eligibility

  • EMD: ₹105,300 required as bid security
  • Option clause allows up to 25% quantity variation during contract, with delivery timelines extrapolated accordingly
  • Delivery schedule tied to original/extended delivery periods with minimum 30 days for added time
  • Bidders must comply with the ATC/Buyer-added terms and provide required documentation
  • Section notes indicate PAC-only evaluation and Q2 scrutiny; ensure alignment with energy department processes and Dehradun location
  • Ensure readiness to support software under licensing terms and cloud storage requirements as specified

Key Specifications

  • Product/service names: Office Suite Software (Proprietary Suite)

  • Estimated value: ₹6,209,483.0

  • EMD: ₹105,300

  • Location: Dehradun, Uttarakhand (248001)

  • Licensing options: (to be explicitly defined by bidder)

  • Cloud storage: Provided in GB (value to be specified in bid)

  • Support periods: Patches/bug fixes and version upgrades (0 indicates none)

  • Delivery flexibility: 25% quantity variation during contract

  • No BOQ items available; PAC-only evaluation

Terms & Conditions

  • EMD submission of ₹105,300 as bid security

  • Quantity adjustment up to 25% during contract at contracted rates

  • Delivery period linked to last date of original/extended delivery orders with minimum 30 days for added time

  • Proprietary Office Suite with defined licensing options and cloud storage

  • PAC-only bidder evaluation; compliance with Buyer Added Terms

Important Clauses

Payment Terms

Not specified in data; ensure bid includes standard milestone-based payments aligned with delivery and acceptance.

Delivery Schedule

Delivery shall commence from the last date of the original delivery order; extended delivery time follows the option clause calculations with a minimum 30 days.

Penalties/Liquidated Damages

Not explicit; bidders should anticipate standard LD provisions and ensure compliance with contract delivery timelines.

Bidder Eligibility

  • Eligibility to supply proprietary office suite software with licensing rights

  • Ability to provide cloud storage and ongoing OEM-supported updates

  • Compliance with PAC-only evaluation and Uttarakhand government procurement rules

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Office Suite Software (V3) (Q2) ( PAC Only )

Advisory Bank

PUNJAB NATIONAL BANK

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Dehradun

Delivery Pincodes

248001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Rachit Phartiyal248001,Ujjwal Maharani Bagh GMS RoadDehradunUttarakhand24800118815-

Authority Records

ENERGY DEPARTMENT

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Documents 8

GeM-Bidding-9560344.pdf

Main Document

Other Documents

OTHER

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
SCOPE OF LICENSE Types of License 1 year Subscription
SCOPE OF LICENSE Licensing Option User Based
BASIC INFORMATION Offered Product are Government Edition
OFFICE SUITE Proprietary Suite Microsoft 365
OFFICE SUITE Office Suite Package/Software contains Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Collaboration tool (features-Schedule meetings & Events,Video/ Audio Conferencing, Real time Document Co- Authoring/sharing), Note-Taking tool (features- create organize and share notes across devices), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation)
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) 1, 3, 5 Or higher
OFFICE SUITE Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) 0, 1, 3, 5 Or higher
Minimum Requirements at User End Software supplied through Media, URL Link
Cloud Storage Cloud Storage Provided (in GB) 1000.0 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior similar deployments

4

Financial statements (latest audited)

5

EMD submission document

6

Technical bid document with product specifications

7

OEM authorization/certification (where applicable)

8

Licensing terms and cloud storage capacity details

9

Any Buyer Added Terms compliance declarations

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for the Dehradun Office Suite tender with PAC evaluation?

Bidders must submit the EMD of ₹105,300, provide licensing terms, cloud storage details, and confirm proprietary Office Suite specification. Include OEM authorization, GST, PAN, and financials. Ensure PAC evaluation readiness and adherence to 25% quantity variation terms during contract execution.

What documents are required for Uttarakhand Office Suite procurement in 2026?

Submit GST certificate, PAN card, experience certificates, financial statements, EMD security document, technical bid, OEM authorization, and Cloud Storage specifications. Ensure compliance with Buyer Added Terms and provide licensing details and support period information as outlined in the tender.

What licensing options and cloud storage details are expected for this tender?

Offer must specify licensing types and options clearly, along with the cloud storage capacity in GB. Include whether updates/patches and version upgrades are included and the duration of OEM support within the specified period; zero indicates no updates support.

What are the delivery and acceptance expectations for the Dehradun office software?

Delivery starts after the last date of original delivery order; extended delivery time follows the option clause with a minimum 30 days. Acceptance should be aligned with licensing deployment, cloud storage access, and successful validation of software functionality per specified standards.

What is the EMD amount and its payment method for this bid?

EMD is ₹105,300. Payment method should be as per tender terms (likely demand draft or online transfer). Include the EMD document in the bid submission and ensure it remains valid during evaluation as per PAC guidelines.

What standards or certifications are required for the Office Suite bid?

The tender specifies proprietary office suite with licensing and cloud storage; ensure compliance with relevant standards and any IS/ISO/regulatory expectations noted in related PAC terms. Include OEM authorization and product conformity certificates if requested.

What is the scope of quantity variation allowed during contract?

The purchaser reserves the right to increase/decrease quantity up to 25% of the bid quantity at contract signing and during currency, with delivery time recalculation: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

How to verify the acceptance criteria for the Office Suite software in Dehradun?

Verify licensing terms, cloud storage capacity, update/upgrade support periods, and OEM support commitments. Ensure delivery aligns with the last date of the original order, performance benchmarks, and compliance with the 25% option clause, then obtain acceptance certification from the Energy Department.

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