Employees Provident Fund Organisation High End Laptop Tender India 2025 - Q2 Notebook Procurement with 25% Quantity Flexibility

Tender Overview

Organization: Employees Provident Fund Organisation (EPFO) seeks high end laptops/notebooks under the Q2 category for procurement in India. The tender foresees a flexible quantity framework with a potential ±25% variation at contract award and during the contract term, governed by a defined quantity adjustment formula. The BOQ reports zero line items, and no specific device specifications or estimated values are disclosed, signaling a broad, standards-driven bidding approach. Key differentiator lies in the option clause and the purchaser’s right to modify quantities with contracted rates, demanding robust commercial and delivery planning from bidders. This tender focuses on supply readiness, compliance, and alignment to EPFO procurement standards rather than a single SKU.

Technical Specifications & Requirements

• Product category: High end laptop/notebook (Q2) with no explicit model or configuration published in the tender.
• BOQ items: Total Items: 0; no itemized quantities or line items available.
• Standards/Compliance: No specific technical standards or certifications listed in the provided data.
• Delivery/Installation: Delivery framework hinges on the option clause; delivery period is calculated from the last date of the original delivery order with potential extended time using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extensions may continue up to the original delivery period.
• EMD/Financials: No EMD amount or financial thresholds disclosed in the tender details.
• Supplementary context: The absence of explicit specs requires bidders to provide device configurations, warranty terms, and service levels aligned to EPFO’s procurement policies.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% at contract placement and during the currency of the contract at contracted rates.
• Delivery Timing: Additional delivery time follows the stated calculation with a minimum of 30 days; extended delivery may occur within the original delivery period.
• Compliance: Bidders must comply with the option clause and respond with clear sourcing and delivery plans.
• Documents: No explicit EMD or eligibility document list provided; bidders should assume standard EPFO bid documents and supplier compliance materials.
• Notes: Tender data shows no start/end dates, location, or estimated value; bidders should seek clarification for precise submission and delivery expectations.