GEM

Export Credit Guarantee Corporation Of India Limited Air Conditioner Annual Maintenance Tender Hyderabad Telangana 2025

Bid Publish Date

24-Nov-2025, 5:41 pm

Bid End Date

01-Dec-2025, 6:00 pm

Value

₹70,000

Location

HYDERABAD , TELANGANA

Progress

Issue24-Nov-2025, 5:41 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 2

AIR CONDITIONER WATER LEVEL RECORDER

Tender Overview

Organization: Export Credit Guarantee Corporation Of India Limited (ecgc) – Department Of Commerce. Location: HYDERABAD, TELANGANA 500001. Product/Service: Annual Maintenance Service for Air Conditioners. Estimated Value: ₹70,000. Scope centers on routine maintenance within ECGC premises in Hyderabad; no BOQ items listed. Tender includes a 25% flexibility clause for quantity or duration at contract issue and an excess settlement option enabling additive charges with supporting documents. No explicit start/end dates or EMD amount are provided. Unspecified technical specifications imply maintenance tasks align with standard AC service practices for office environments. Unique terms emphasize post-award adjustment rights and invoice-level miscellaneous charges, requiring bidders to plan for variable contract scope and compliant documentation.

Technical Specifications & Requirements

  • Service type: Annual Maintenance Service for air conditioning systems.
  • Location: ECGC premises, Hyderabad, Telangana.
  • Estimated value: ₹70,000.
  • BOQ: Not available; no listed itemized quantities.
  • Technical standards: Not specified; bidders should rely on standard facility maintenance practices for AC units.
  • Special terms: 25% option clause on quantity/duration at contract issue; post-award adjustment allowed up to 25%.
  • Invoices may include excess settlement charges up to a defined percentage with mandatory supporting documents.
  • No start/end dates provided; bidders should seek confirmation during bid submission.
  • Documentation requirements not detailed; prepare for standard AMC contracts for HVAC equipment.

Terms, Conditions & Eligibility

  • EMD: Not specified in tender details.
  • Delivery/Service window: Not specified; clarifications needed.
  • Payment terms: Not defined in available data.
  • Eligibility: No explicit years of experience or turnover; bidders should reference generic AMC HVAC qualifications.
  • Documentation: Prepare GST, PAN, experience certificates, financials, and OEM authorizations if applicable.
  • Penalties/warranty: Not described; confirm post-award SLA expectations.
  • Quantity flexibility: 25% increase/decrease allowed at issue; after award, still within 25%.
  • Excess charges: May be claimed with supporting documents; total invoice must stay within excess settlement percentage.

Key Specifications

  • Product/Service: Annual Maintenance Service for Air Conditioners

  • Location: ECGC premises, Hyderabad, Telangana

  • Estimated value: ₹70,000

  • BOQ: Not available

  • Standards/Certifications: Not specified

  • Delivery: Not defined, seek confirmation

  • Experience: Not specified; indicate HVAC AMC capability

Terms & Conditions

  • 25% option clause allows contract quantity/duration changes at issue

  • Excess settlement enables additional charges with documentation

  • EMD and start/end dates are not specified in available data

Important Clauses

Payment Terms

Not specified in tender; bidders should confirm payment cadence and milestones during bid submission.

Delivery Schedule

Not specified; clarify response time, service frequency, and on-site visit windows.

Penalties/Liquidated Damages

Not described; bidder should seek SLA-based penalties or credits in final contract.

Bidder Eligibility

  • HVAC annual maintenance capability for office air conditioning systems

  • Compliance with local regulatory requirements (GST, PAN)

  • Ability to provide OEM-authorized service (if applicable)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for relevant AMC HVAC maintenance

4

Financial statements / turnover proof

5

EMD submission document (if applicable, not specified in tender)

6

Technical bid documents

7

OEM authorization / vendor credentials (if OEM service required)

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for the ECGC Hyderabad air conditioner maintenance tender 2025?

Bidders should prepare AMC capabilities for HVAC units, obtain GST and PAN, compile experience certificates, financial statements, and any OEM authorizations. With an estimated value of ₹70,000, submit the technical bid and financial bid per tender terms, and confirm any 25% quantity/duration flexibility at issue.

What documents are required for ECGC air conditioner AMC bid in Hyderabad?

Required documents include GST certificate, PAN card, HVAC AMC experience certificates, financial statements, and technical bid documents. If OEM support is necessary, attach OEM authorization. EMD details are not specified and should be clarified before submission.

What is the estimated value and scope of ECGC Hyderabad air conditioner service?

The estimated value is ₹70,000 for Annual Maintenance Service of air conditioners at ECGC premises in Hyderabad. Scope covers routine maintenance; BOQ items are not listed, so bidders should align with standard AMC tasks and seek confirmation on unit-specific requirements.

What are the key tender terms for quantity adjustments in ECGC Mumbai tender?

The contract includes an option clause allowing a 25% increase or decrease in quantity or duration at contract issue, with a post-award limit of 25% flexibility. Bidders must agree to revised scope if the buyer issues contract amendments.

How to handle excess settlement charges in ECGC AMC tender?

Excess settlement allows additional charges up to a defined percentage of item-level total value, with mandatory supporting documents. Ensure invoices include all justified charges and attach supporting documents to remain within the approved excess settlement percentage.

What delivery timeline is required for ECGC Hyderabad air conditioner maintenance?

Delivery/timing details are not provided in the tender data. Bidders should seek deadline clarification during bid submission and propose a standard on-site maintenance response within 48–72 hours of service request.

What eligibility criteria apply to ECGC air conditioner service bids in Telangana?

Eligibility centers on HVAC AMC capability, valid GST and PAN, relevant experience certificates, and financial stability. If OEM support is required, include OEM authorization. Exact experience years are not specified in the data and must be confirmed.

Which documents are essential to submit for ECGC Hyderabad AMC bid 2025?

Submit GST certificate, PAN, HVAC AMC experience certificates, financial statements, EMD submission (if applicable), technical bid documents, and OEM authorizations. Ensure the documents reflect the Hyderabad Telangana location and the specified scope for air conditioner maintenance.

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