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Press Council Of India Air Conditioner Annual Maintenance Tender 2025 India

Bid Publish Date

03-Nov-2025, 5:47 pm

Bid End Date

03-Dec-2025, 12:00 pm

Value

₹5,00,000

Location

SOUTH DELHI , DELHI

Latest Corrigendum Available

Progress

Issue03-Nov-2025, 5:47 pm
Corrigendum28-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

66

Bid Type

Two Packet Bid

Categories 1

AIR CONDITIONER

Tender Overview

The Press Council Of India (PCI), under the Ministry Of Information And Broadcasting, invites bids for Annual Maintenance Service of AIR CONDITIONER systems. Estimated value is ₹5,00,000. Location details are not specified in the tender notice. The procurement focuses on comprehensive maintenance rather than new installation, leveraging existing HVAC infrastructure. A key differentiator is the Buyer’s right to adjust contract quantity or duration by up to 25% at issuance or post-issuance, requiring bidders to accept revised terms. No BOQ items are listed in the current data. This tender is positioned as a routine facility service contract with scope defined in the SOW.

Technical Specifications & Requirements

  • Category: Annual Maintenance service – AIR CONDITIONER
  • Estimated value: ₹5,00,000
  • BOQ: Total Items: 0 (no itemized list)
  • Scope: Service and preventive maintenance of existing AC units per PCI SOW
  • Standards/Compliance: Not specified in the data; bidders should reference standard HVAC maintenance practices and PCI SOW documents if provided
  • ATC/Scope documents: Buyer uploaded ATC and SOW; both are attachments to view for exact compliance
  • Quantity flexibility: Contract quantity/duration can be adjusted by up to 25% by buyer
  • Geographic details: Location not disclosed in the provided data
  • EMD: Not specified in the available tender data; bidders should verify on portal
  • Delivery/Service window: Not specified; refer to SOW for response timelines

Terms, Conditions & Eligibility

  • EMD: Not specified in current data; confirm on bid platform
  • Quantity/Duration Flex: Up to 25% increase/decrease permitted at contract issue and post-issuance
  • Payment terms: Not disclosed in the available data; consult terms/ATC documents
  • Documents: Typical bidders should prepare GST, PAN, experience certificates, financial statements, and OEM authorizations per PCI guidelines
  • Scope of work: Annual maintenance for existing AC units; refer to SOW for service level expectations
  • Penalties/SLAs: Not detailed in the data; check ATC for performance penalties if applicable
  • Eligibility: No explicit minimum years or turnover stated; verify in ATC/SOW
  • Warranty/AMC: Not specified; clarify in SOW and contract terms

Key Specifications

  • Product/Service: Annual Maintenance service for existing AIR CONDITIONER units

  • Estimated value: ₹5,00,000

  • BOQ items: None listed (Total Items: 0)

  • Delivery/Service scope: Preventive and corrective maintenance as per PCI SOW

  • Standards/Compliance: Not specified in tender data; follow standard HVAC maintenance practices and SOW requirements

  • Experience: Not explicitly defined in data; verify through SOW/ATC

  • Warranty/AMC: Not specified; confirm in SOW

Terms & Conditions

  • EMD: Amount not specified; confirm requirements in ATC/SOW

  • Quantity/duration: Allowed to vary up to 25% at contract issue and post-issuance

  • Payment terms and delivery: Not disclosed in data; detailed in ATC/SOW

Important Clauses

Payment Terms

Payment terms are not disclosed in the current data; bidders must refer to ATC/SOW for exact terms and schedule

Delivery Schedule

Service delivery windows are not specified; refer to SOW for response times and service cycles

Penalties/Liquidated Damages

No penalty details provided; check ATC for SLA-based penalties or LD clauses if applicable

Bidder Eligibility

  • Experience in annual maintenance of commercial air conditioning systems

  • Compliance with GST and PAN requirements

  • Ability to provide OEM authorization for equipment under maintenance

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar annual maintenance of air conditioners

4

Financial statements (last 2-3 years)

5

EMD documents (if required per ATC) and security deposit details

6

Technical bid documents demonstrating HVAC maintenance capability

7

OEM authorization or dealer/distributor authorization for equipment under maintenance

8

any relevant certifications or service licenses

Corrigendum Updates

2 Updates
#1

Update

28-Nov-2025

Extended Deadline

03-Dec-2025, 12:00 pm

Opening Date

03-Dec-2025, 12:30 pm

#2

Update

20-Nov-2025

Extended Deadline

26-Nov-2025, 12:00 pm

Opening Date

26-Nov-2025, 12:30 pm

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for PCI air conditioner maintenance tender in India 2025

Bidders should register on the government portal, submit GSTIN and PAN, provide HVAC maintenance experience, and attach OEM authorizations. The ATC/SOW will specify service scope, SLAs, and any EMD requirements. Ensure compliance with PCI procurement guidelines and submit all required technical and financial documents.

What documents are required for annual AC maintenance tender in PCI 2025

Required documents typically include GST certificate, PAN, experience certificates for similar maintenance, financial statements, OEM authorization, and technical bid. If EMD is required, include the payment receipt or instrument as specified in ATC. Verify with the ATC/SOW attachments.

What are the technical specifications for PCI AC maintenance 2025

The tender specifies annual maintenance of existing air conditioning systems with no BOQ items. Exact service levels, response times, and preventive maintenance schedules are defined in the PCI SOW attachments. Bidders must refer to SOW for compliance with PCI standards and equipment-specific maintenance tasks.

When is the delivery/delivery window for PCI AC maintenance contract 2025

Delivery windows are not stated in the available data; service delivery terms will be defined in the SOW. Bidders should confirm on the bid portal and align their resources to PCI’s maintenance cycle and proposed response times.

What is the EMD requirement for PCI air conditioner service tender 2025

The EMD amount is not specified in the current data. Bidders must verify on the tender portal and prepare the required security deposit as per the ATC. Ensure funds are ready in the permitted mode and submit along with the technical bid.

What standards or OEM requirements exist for PCI AC maintenance 2025

Tender data does not specify IS/ISO standards. Bidders should expect OEM authorizations for equipment under maintenance and follow standard HVAC maintenance practices. Check ATC for any specific certification or OEM prerequisites and ensure documentation is provided.

How to check eligibility criteria for PCI air conditioner tender 2025

Eligibility relies on HVAC maintenance capability, GST/PAN validity, and OEM authorization. Review the ATC/SOW for required years of experience, turnover norms, and any warranty or AMC expectations. Prepare proof documents and ensure compliance with PCI procurement norms.

What documents are required for bidder submission to PCI maintenance tender 2025

Submit GST certificate, PAN, experience certificates for similar AC maintenance work, financial statements, OEM authorization, technical bid, and EMD security (if required). Include dealership/authorization letters for the specific AC brands covered under maintenance.

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