LV7 STLN VF 2540-72-015-1433 X-4115800 TARPAULIN ASSY CANOPY
Indian Army
JHANSI, UTTAR PRADESH
Posted:
20 January 2026
Closed:
30 January 2026
GEM
GEM
Indian Army Department of Military Affairs Goods Supply Tender 2026 – GST, OEM Certification, ISI/ISO Compliance
Bid Publish Date
03-Feb-2026, 2:33 am
Bid End Date
13-Feb-2026, 2:00 pm
Location
Progress
Issue03-Feb-2026, 2:33 am
AwardPending
Quantity
67
Category
6240-013624
Bid Type
Two Packet Bid
Key Highlights
- • Critical brand/OEM requirements: OEM authorization through reseller with OEM certification (MSME/NSIC/ISO) required.
- • Mandatory pre-bid sample: Sample of bid item required before technical bid opening for quality validation.
- • Defence experience requirement: Upload at least three GeM contract orders with defence establishments in past three years.
- • GST and invoicing: GSTIN, GST portal payment confirmation, and GST-invoice upload are mandatory.
- • Delivery option clause: Quantity may vary up to 25% during contract, with extended delivery time formula.
- • Documentation integrity: Certificates confirming genuineness and no incident reports in last year are required.
- • ATC compliance: Bid terms to be signed on company letterhead; non-compliant bids rejected.
Tender Overview
Organization: Indian Army (Department of Military Affairs). Procurement: Only supply of Goods under a multi-item BOQ (6 items listed). Location: India (generic). Estimated value and exact quantities are not specified in the data available. Unique elements include mandatory sample submission before technical bid opening, OEM authorization through reseller, and multiple attributions related to GST invoicing and verification. The document emphasizes vendor authenticity, past defence experience, and certification compliance, along with a structured option clause for quantity variations and delivery extensions. This tender requires precise quality alignment with the defence standard expectations and strict document control, offering a formal avenue to participate for suppliers with prior GeM defence experience.
Technical Specifications & Requirements
- Scope: Supply of goods (6 items in BOQ with non-disclosed quantities).
- Sample: Mandatory sample submission prior to technical bid opening to verify fitment, make, type, and vintage.
- Certificates: Certificate confirming genuineness of items; OEM authorization if reseller; MSME/NSIC/ISO certificate for OEM as applicable.
- Past Experience: Upload minimum three GeM contract orders in the past three years with defence establishments.
- GST & Invoicing: GST to be uploaded with GSTIN and GST portal payment confirmation; revised GST invoicing on award.
- ATC: Bid-specific terms to be signed on company letterhead.
- Other: Warra (warranty) documents to be uploaded; strict rejection for faulty documents.
Terms, Conditions & Eligibility
- EMD and Payment Terms: Not explicitly specified; bidders must comply with the option clause for quantity and delivery extension (up to 25%).
- Delivery: Delivery period measured from the last date of original delivery order; additional time rules defined with minimum 30 days, extendable to original delivery period.
- GST: GST payable/reimbursed as per actuals or applicable rates; bidder to verify GST before quoting.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice screenshot, and required ATC signed on company letterhead.
- Pre-requisites: Sample submission, genuine item certificate, past performance orders, OEM authorization for resellers, and warranty documentation.
- Disqualification: Incomplete or incorrect documents lead to technical disqualification.
Key Specifications
-
- Scope: Only supply of goods (6 items in BOQ; specific quantities not disclosed)
-
- Sample: Mandatory sample submission before technical bid opening
-
- Past Experience: Upload ≥3 GeM contract orders with defence establishments in past 3 years
-
- OEM/Authorization: Reseller must provide OEM Authorization with OEM MSME/NSIC/ISO documentation
-
- GST: GSTIN, GST portal payment screenshot; GST invoicing per revised GST rules
-
- ATC: Bid terms signed on company letterhead
-
- Warranty: Warranty documents to be uploaded; penalties or LD not specified
Terms & Conditions
-
Option clause permits 25% quantity increase/decrease at contract award and during currency at contracted rates.
-
GST handling: bidder bears GST implications; reimbursement as per actuals or applicable rates.
-
Pre-bid sample and OEM authorization are mandatory; non-compliance leads to disqualification.
Important Clauses
Payment Terms
GST invoicing and payment terms aligned with GeM portal; revised GST rules apply; no explicit EMD value provided.
Delivery Schedule
Delivery starts after original delivery order; if option clause exercised, additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Specif ic LD details not provided; non-compliance with document submission leads to technical disqualification.
Bidder Eligibility
-
Mandatory submission of sample prior to technical evaluation
-
Minimum three GeM defence orders in last 3 years
-
OEM authorization if acting as reseller with OEM MSME/NSIC/ISO certificates
Documents 4
GeM-Bidding-8921962.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
6 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | 6240-013624 | LAMP INCANDESCENT | 6 | nos | hunny2901 | 15 |
| 2 | 2590-024062 | CABLE ASSY CONTROL | 1 | nos | hunny2901 | 15 |
| 3 | X-7819500 | ROOF MARKER LAMP RH | 9 | nos | hunny2901 | 15 |
| 4 | X-7815200 | TAIL LAMP RH | 27 | nos | hunny2901 | 15 |
| 5 | X-2205700 | FOG LAMP SWITCH | 10 | nos | hunny2901 | 15 |
| 6 | 2540-72-04-6412 F5J00 | TARPAULIN ASSY CANOPY | 14 | nos | hunny2901 | 15 |
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Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate copy certified by bank
5
GST invoice screenshot and GST portal payment confirmation
6
Certificate confirming genuineness of supplied items
7
OEM Authorization certificate (if reseller) with MSME/NSIC/ISO OEM certificate
8
Past performance: minimum three GeM contract orders with defence establishments (last 3 years)
9
Warra nt y documents (warranty) submission
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to participate in Indian Army goods supply tender 2026?
Bidders must submit a sample before technical opening, provide GSTIN and PAN, upload GST portal payment proof, and attach OEM authorization if reseller. Also include minimum three defence GeM orders in last three years, and a signed ATC on company letterhead. Ensure GST compliance.
What documents are required for this Indian Army procurement bid?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice screenshot, certificate of genuineness, OEM authorization (if applicable), MSME/NSIC/ISO certificates for OEM, and warranty documents. Also provide GeM contract order references and sample submission details.
What is the delivery extension policy for quantity changes?
The option clause allows up to 25% quantity variation at contract placement and during currency. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days from the extended period.
What are the GST requirements for this defence tender in India?
Bidders must verify GST applicability before quoting; GST reimbursement will be based on actuals or applicable rates (whichever is lower). Upload GSTIN, and provide GST portal payment confirmation with the invoice on GeM.
Which past experience is required to bid for defence goods?
Bidders must upload at least three GeM contract orders with defence establishments in the last three years to establish performance credibility and suitability for defence procurement.
What penalties or disqualifications may apply for document issues?
Bids will be rejected if any documents are faulty or missing. Ensure sample, genuineness certificate, and OEM authorization are authentic. ATC must be signed; non-compliance leads to technical disqualification.
What is the scope of supply for the BOQ in this tender?
The scope specifies supply of goods for six items described in the BOQ, with quantities not disclosed. Bid price must cover all cost components; delivery and warranty terms follow the ATC and GeM guidelines.
How to obtain OEM authorization for resellers in this tender?
Resellers must submit OEM authorization certificates along with OEM MSME/NSIC/ISO documentation. This validates the supplier’s ability to source and support the items as per defence standards.
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Documents 4
GeM-Bidding-8921962.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS