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Northern Coalfields Limited Gear SUN 30-Teeth & SUN38-Teeth Tender 2026 Rajasthan State Govt-IS Standards

Bid Publish Date

12-Jun-2026, 9:17 pm

Bid End Date

03-Jul-2026, 9:00 pm

EMD

₹6,750

Value

₹5,88,085

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Progress

Issue12-Jun-2026, 9:17 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Category

GEAR - SUN38-TEETH

Bid Type

Two Packet Bid

Key Highlights

  • • Critical requirement: EMD ₹6,750 for gear procurement
  • • Exact products: GEAR - SUN 30-TEETH and GEAR - SUN38-TEETH
  • • Quantity flexibility: option to increase up to 25% during contract
  • • Delivery timing rule: minimum extension period of 30 days
  • • GST handling: GST applicable and reimbursed per actuals or lower rate
  • • Mandatory bidder documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate
  • • No BOQ items published; focus on supply of goods only
  • • ATC/Corrigendum documents required for bid acceptance

Categories 1

GEAR

Tender Overview

Organization: Northern Coalfields Limited (Coal India Limited) seeks procurement of GEAR - SUN 30-TEETH and GEAR - SUN38-TEETH. Estimated contract value: ₹588,085 with an EMD of ₹6,750. Scope: Only supply of Goods (no services). Location: not specified; BOQ shows zero items, indicating potential standard gear components. Unique aspect: extensive option clause for quantity adjustments up to 25%, with extended delivery time calculation to a minimum of 30 days. Emphasizes GST considerations and mandatory documentation for bid submission.

Technical Specifications & Requirements

  • Product categories: GEAR - SUN 30-TEETH, GEAR - SUN38-TEETH. No additional technical specs published in the BOQ. Estimated value supports small-to-mid scale gear procurement.
  • Delivery scope: Goods only; no installation or services implied. Delivery schedule governed by option clause: up to 25% more quantity may be ordered; delivery period calculated as (additional/ original) × original period, minimum 30 days; extensions allowed up to original delivery period.
  • Certificates & compliance: Bid must include required certificates; missing certificates may lead to rejection. GST will follow actual rates; bidder bears GST applicability.
  • Documentation signals: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified) are required for Vendor Code creation.
  • GST policy: Reimbursement capped at actual or applicable rate, whichever is lower.
  • ATC/Corigendum: Upload of all requested certificates/documents is mandatory.

Terms, Conditions & Eligibility

  • EMD: ₹6,750 (amount given); bid security required per tender terms.
  • Scope: Only supply of Goods; no fabrication or warranty details disclosed.
  • GST compliance: Bidder responsible for applicable GST; reimbursement as per actuals or lower rate.
  • Documents for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; failure to upload certificates may lead to rejection.
  • Delivery & price adjustments: Option clause allows ±25% quantity change; delivery time adjustments governed by rule described; extended period minimum 30 days.
  • Vendor code & payments: GST/PAN verified; EFT mandate required for payments; supplier must be prepared for online/electronic payments.

Key Specifications

  • Product/service names: GEAR - SUN 30-TEETH, GEAR - SUN38-TEETH

  • Estimated value: ₹588,085

  • EMD amount: ₹6,750

  • Scope: Supply of Goods only

  • Delivery terms: 25% quantity variation; minimum 30 days extension

  • GST: bidder bears GST; reimbursement per actuals or lower rate

  • Mandatory documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate

Terms & Conditions

  • EMD of ₹6,750 required; bid security terms apply

  • Scope limited to supply of goods; no installation services

  • 25% maximum quantity adjustment; delivery extension rules

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as per actuals or applicable rate; payments via electronic means after verification

Delivery Schedule

Delivery period starts from last date of original delivery order; extra time proportional to quantity with minimum 30 days

Penalties/Liquidated Damages

Clauses not detailed in available data; standard vendor terms may apply for late delivery

Bidder Eligibility

  • Must hold PAN and GSTIN

  • Must provide EFT Mandate and bank details

  • Experience in gear supply or similar procurement recommended (not explicitly stated)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

GEAR - SUN 30-TEETH , GEAR - SUN38-TEETH

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 5

GeM-Bidding-9386009.pdf

Main Document

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

Certificates as per Bid Document/ATC

6

Any other certificates requested in Terms & Conditions

Frequently Asked Questions

How to bid for gear SUN 30-TEETH SUN38-TEETH tender in not specified location

Bidders must meet key eligibility: provide PAN and GSTIN, Cancelled Cheque, and EFT Mandate; upload all required ATC documents; ensure compliance with GST and submit the EMD of ₹6,750. The scope is goods-only supply with potential quantity variation up to 25%.

What documents are required to participate in the gear tender

Submit PAN, GSTIN, Cancelled Cheque, and Bank EFT Mandate; also upload all certificates requested in ATC. Ensure GST is calculated per bidder's applicable rate, and be prepared for online payment processes and vendor code creation.

What are the delivery and quantity variation rules for the gear tender

Delivery can be adjusted due to an option clause allowing up to 25% quantity increase. Extended delivery time is calculated by (additional quantity/original quantity) × original period, with a minimum extension of 30 days.

What are the GST considerations for this supply tender

GST is the bidder's responsibility; reimbursement will be actuals or applicable rate, whichever is lower. Ensure GSTIN is provided and correctly applied to the bid value; no upfront GST refunds beyond the stated policy.

What is the estimated contract value and EMD for the gear procurement

Estimated value is ₹588,085; the bid security required is ₹6,750. The EMD amount should be paid as specified in tender terms and must be valid through bid submission.

Which organization is issuing the gear SUN teeth procurement bid

Northern Coalfields Limited, under Coal India Limited, is issuing the gear SUN 30-TEETH and SUN38-TEETH supply tender; scope is goods-only with GST and documentation requirements as per ATC.

Are there any installation services required for this gear tender

No installation or service scope is indicated. The contract specifies Only supply of Goods; bidders should plan for delivery and invoicing accordingly, with potential quantity adjustments per the option clause.

What is the timeline for submitting the bid with all certificates

Submit the bid with PAN, GSTIN, Cancelled Cheque, and EFT Mandate as part of vendor code creation; ensure all ATC certificates are uploaded; delays may lead to rejection as per Buyer Added terms.

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