Indian Army UPS and Printer Repair Tender Kupwara Jammu & Kashmir 2026
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
21 January 2026
Closed:
2 February 2026
GEM
GEM
Indian Army Department Of Military Affairs Gear Set Assy & Printer Parts Tender Gurudaspur Punjab 2026 - HP LaserJet P1108, Epson L6170/L3116 Standards
Progress
Issue02-Feb-2026, 5:58 pm
AwardPending
Quantity
5
Category
GEAR SET ASSY FOR HP LASERJET P1108
Bid Type
Two Packet Bid
Key Highlights
- • Printer spare parts mix: HP LaserJet P1108 gear set, Epson L6170 logic card, Epson L3116 head, maintenance box, pickup roller
- • Estimated value about ₹10,500; precise quantity details not disclosed
- • Option clause permits ±25% quantity variation during and after contract; delivery timelines adjust proportionally with minimum 30 days
- • No technical specifications provided; bidders must infer compatibility with specified model series
- • Delivery terms anchor on last date of original delivery order; extended delivery triggers new calculation basis
- • No explicit EMD amount stated; follow standard bidder requirements (GBP/EMD as per Army norms)
Tender Overview
Organization: Indian Army, Department Of Military Affairs. Location: Gurudaspur, Punjab 143505. Product/Service: Gear set assembly for HP LaserJet P1108, Logic card for Epson L6170, Printer head for Epson L3116, Maintenance box for Epson L3116, Pick up roller for Epson L3116. Estimated Value: ₹10,500. BOQ: 5 items listed with N/A quantities. Context: Spare parts procurement for legacy/field printers under military logistics. Distinctive scope: multiple printer models combined in a single tender. Notable clause: option to adjust quantity up to 25% during contract with proportional delivery time adjustments.
Technical Specifications & Requirements
- Product names from tender: HP LaserJet P1108 gear set assembly; Epson L6170 logic card; Epson L3116 printer head; Epson L3116 maintenance box; Epson L3116 pickup roller.
- Delivery & quantities: BOQ contains 5 items; exact quantities not disclosed (N/A).
- Estimated value / EMD: ₹10,500 estimated; no EMD amount provided.
- Standards / compliance: No technical specifications or standards listed.
- Delivery terms: Delivery period may be adjusted using the option clause; timing based on last date of original delivery order; minimum 30-day calculation rule for extended delivery when quantity changes.
- Experience: Not specified; bidders should rely on standard procurement norms for Army spare parts.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may vary quantity by up to 25% and extend delivery at contracted rates; new delivery time formula is (Increase in quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Delivery start: Commences from the last date of original delivery order.
- Bidder compliance: Bidders must comply with the option clause terms; no dates or explicit EMD are provided in data.
- Documents / eligibility: Not specified in detail; bidders should prepare standard GST, PAN, financials, and OEM authorizations per typical Army tenders.
- Risk / scope: 5 listed items cover multiple printer components; ensure compatibility with HP and Epson models cited.
Key Specifications
-
Product/service names and categories: Gear set assembly (HP LaserJet P1108); Logic card (Epson L6170); Printer head, maintenance box, pickup roller (Epson L3116)
-
Quantities: 5 BOQ items; exact values not disclosed
-
EMD/estimated value: ₹10,500 estimated value; EMD amount not specified
-
Categories: Printer spare parts and accessories for HP and Epson models
-
Quality/standards: Not specified in tender data; verify compatibility with HP LaserJet P1108 and Epson L6170/L3116
Terms & Conditions
-
Delivery can vary up to 25% of bid quantity under option clause
-
Delivery period calculated from last date of original DO, with minimum 30 days
-
Initial delivery schedule based on original DO; extended timelines permitted under option clause
Important Clauses
Delivery Flexibility
Option clause allows ±25% quantity variation with proportional delivery time adjustments; minimum 30 days for extended period
Delivery Timeline
Delivery period commences from last date of original delivery order; extended timelines follow the calculation formula
Penalty Provisions
Not explicitly specified in data; bidders should assume standard punitive clauses per Army procurement if applicable
Bidder Eligibility
-
Eligibility to supply spare parts for HP and Epson printers
-
Compliance with standard GST, PAN, and financial disclosures
-
Capability to honor option clause quantity variations and modified delivery timelines
Documents 4
GeM-Bidding-8920852.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | GEAR SET ASSY FOR HP LASERJET P1108 | GEAR SET ASSY FOR HP LASERJET P1108 | 1 | nos | sanjay@863 | 21 |
| 2 | LOGIC CARD FOR EPSON L6170 | LOGIC CARD FOR EPSON L6170 | 1 | nos | sanjay@863 | 21 |
| 3 | PRINTER HEAD FOR EPSON L3116 | PRINTER HEAD FOR EPSON L3116 | 1 | nos | sanjay@863 | 21 |
| 4 | MAINTENANCE BOX FOR EPSON L3116 | MAINTENANCE BOX FOR EPSON L3116 | 1 | nos | sanjay@863 | 21 |
| 5 | PICK UP ROLLER FOR EPSON L3116 | PICK UP ROLLER FOR EPSON L3116 | 1 | nos | sanjay@863 | 21 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar printer spare parts supply
4
Financial statements or turnover proof
5
EMD/Security deposit details (if applicable per Army norms)
6
Technical bid documents demonstrating product compatibility
7
OEM authorization letters for HP and Epson components
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for printer spare parts tender in Gurudaspur Punjab 2026?
Bidders must submit GST, PAN, experience certificates and financials, along with OEM authorizations for HP and Epson components. The tender allows quantity variation up to 25% and requires adherence to the option clause delivery adjustments; ensure compatibility with HP LaserJet P1108 and Epson L6170/L3116 parts.
What documents are required for Indian Army printer parts bid in Punjab?
Submit GST registration, PAN, board-approved financials, experience certificates for printer spares, technical compliance documents, and OEM authorization letters for HP and Epson products; include EMD documents if applicable per Army norms.
What are the technical specifications for HP and Epson parts in this tender?
No explicit technical specs are published; ensure part compatibility with HP LaserJet P1108 gear set, Epson L6170 logic card, and Epson L3116 head/maintenance box/pickup roller. Validate model numbers, connectors, and footprint against OEM datasheets before submission.
When is the delivery timeline for this Indian Army tender?
Delivery timing starts from the last date of the original delivery order. If quantity increases under the option clause, the new delivery period is calculated as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days.
What is the EMD amount for this procurement in Punjab?
The tender data does not specify an EMD amount. Bidders should follow standard Army procurement practice for EMD submission and ensure security deposit requirements are met per the department’s norms.
How to verify OEM requirements for HP and Epson spares in this bid?
Obtain OEM authorization letters for HP and Epson parts, and include product datasheets showing model compatibility (HP LaserJet P1108, Epson L6170, L3116). Ensure parts are genuine or factory-certified equivalents meeting manufacturer's specifications.
What is the scope of items in the BOQ for this tender?
The BOQ lists 5 items corresponding to gear set assembly and related printer components, but quantities are not disclosed. Verify item-level compatibility and supply chain readiness for HP P1108 and Epson L6170/L3116 models.
What delivery terms are tied to the option clause in this tender?
The purchaser may increase/decrease quantity by up to 25% during contract, with delivery time adjustments based on the formula provided; if original delivery is under 30 days, the minimum extended period equals 30 days.
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Documents 4
GeM-Bidding-8920852.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS