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Indian Army Department Of Military Affairs Filter Components Tender 2026 India – Hydraulic, Fuel, Air Filters & Belts Procurement

Bid Publish Date

19-Jan-2026, 2:16 pm

Bid End Date

29-Jan-2026, 3:00 pm

Progress

Issue19-Jan-2026, 2:16 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

111

Category

Fine Paper Filter

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/AFS requirement: Imported products must have an Indian-based OEM/Authorized Seller with a registered office for after-sales service
  • • Delivery flexibility: 25% quantity variation allowed during contract and currency, with calculated extension rules
  • • Advance sample process: 5 samples required within 5 days of contract award for buyer approval or modification list
  • • NDA requirement: Bidder must upload a Non-Disclosure Declaration on firm letterhead
  • • Scope is strictly Goods supply; no installation or services beyond warranty support
  • • Electronic payment documents: PAN, GSTIN, cancelled cheque, EFT mandate required

Tender Overview

The Indian Army, Department Of Military Affairs, invites a goods-only procurement for a broad range of filter and belt components, including Hydraulic Filter, Pilot Filter Element, Pre Fuel Filter, Engine Oil Filter, Air Filter Outer/Inner, Air Breather Filter, Hose, V Belt, Tooth Point and related nuts/bolts. The BOQ lists 20 items across various filter categories, with no specified quantities in the excerpt. The scope emphasizes supplier responsibility for delivery of ready-to-use goods, including OEM service support for imported items and advance sample approval prior to bulk manufacture. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, with delivery timelines linked to the last delivery order date. Compliance with after-sales service and a defined NDA are required.

Technical Specifications & Requirements

  • Scope: Supply of Goods only; no installation services.
  • After-sales: Dedicated technicians/engineers for warranty period service per SLA.
  • OEM/AFS: For imported items, OEM or authorized seller must have a registered office in India for after-sales support.
  • Sample process: Submit 5 advance samples within 5 days of contract award; buyer approval or modification list provided within 5 days.
  • Delivery & option: Quantity may be increased up to 25% during contract and currency, with delivery time recalculated as (Additional quantity/Original quantity) × Original delivery period, min 30 days.
  • NDA: Bidder must upload a non-disclosure declaration on firm letterhead.

Terms, Conditions & Eligibility

  • Bidder scope: Goods-only supply; no design/ installation work.
  • Option clause: Up to 25% quantity increase/decrease during and after award at contracted rates.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; inclusion of NDA; vendor code creation documents.
  • OEM/Imported items: Indian registered office required for after-sales service; certificate to be submitted.
  • Warranty/Support: Adequate service personnel deployed for timely servicing during warranty per SLA.
  • Confidentiality: Non-disclosure agreement required on bid submission.
  • Sample approvals: 5 samples to be provided within 5 days of award; modifications communicated within 5 days.

Key Specifications

    • Product/service: Hydraulic Filter, Pilot Filter Element, Pre Fuel Filter, Fine Paper Filter, Engine Oil Filter, Air Filter Outer/Inner, Air Breather Filter, Hose, V Belt, Tooth Point, Nut & Bolt, Gas Cut components
    • Scope: Supply of Goods only; no on-site installation
    • Imported items: OEM/Authorized Seller must have registered Indian office for after-sales service
    • Samples: 5 advance samples within 5 days of award; approval or modification list within 5 days
    • Warranty/Service: Dedicated technical personnel for warranty servicing per SLA
    • Delivery: Option clause permits up to 25% quantity adjustment; delivery period recalculated accordingly

Terms & Conditions

  • EMD amount not disclosed in provided data; bidders must rely on standard vendor terms and future tender amendments

  • Delivery terms allow 25% quantity variation with proportional extension; ensure readiness for extended timelines

  • All imported items require Indian-based OEM/authorized after-sales support and submission of certificate

Important Clauses

Payment Terms

Payment terms not explicitly stated; likely aligned with standard government procurement per CLA, subject to contract award

Delivery Schedule

Delivery period starts from the last date of the original delivery order; additional time calculated by (increased/original) × original period, min 30 days

Penalties/Liquidated Damages

Details not provided; typical LD applicable per contract terms; bidders should verify in final bid document

Bidder Eligibility

  • Registered business with GSTIN and PAN

  • Ability to supply hydraulic, fuel, air filters and belts in bulk as Goods-only contract

  • Authorized OEM or Indian office for after-sales service if items are imported

Documents 6

GeM-Bidding-8851962.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 20 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Hydraulic Filter TATA HITACHI EX 70x03 3 nos epo@15 15
2 Pilot Filter Element TATA HITACHI EX 70x04 3 nos epo@15 15
3 Pre Fuel Filter TATA HITACHI EX 70x05 12 nos epo@15 15
4 Fine Paper Filter TATA HITACHI EX 70x06 12 nos epo@15 15
5 Engine Oil Filter TATA HITACHI EX 70x07 1 nos epo@15 15
6 Fan Belt TATA HITACHI EX 70x08 6 nos epo@15 15
7 Air Filter Outer TATA HITACHI EX 70x09 3 nos epo@15 15
8 Air Filter Inner TATA HITACHI EX 70x10 3 nos epo@15 15
9 Tooth Point TATA HITACHI EX 70x11 18 nos epo@15 15
10 Tooth Point nut and bolt TATA HITACHI EX 70x12 36 nos epo@15 15
11 Hose Fuel TATA HITACHI EX 70x13 3 nos epo@15 15
12 Air Filter outer VECTRA HEMAN 175 SSL 1 nos epo@15 15
13 Air Filter inner VECTRA HEMAN 175 SSL 1 nos epo@15 15
14 Air Breather Filter VECTRA HEMAN 175 SSL 1 nos epo@15 15
15 Engine Oil Filter VECTRA HEMAN 175 SSL 2 nos epo@15 15
16 Engine Filter Primary VECTRA HEMAN 175 SSL 2 nos epo@15 15
17 Hydraulic Filter VECTRA HEMAN 175 SSL 1 nos epo@15 15
18 Hydraulic Pilot Filter VECTRA HEMAN 175 SSL 1 nos epo@15 15
19 V Belt VECTRA HEMAN 175 SSL 1 nos epo@15 15
20 Gas Cut VECTRA HEMAN 175 SSL 1 nos epo@15 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Non-Disclosure Declaration (on bidder letterhead)

6

OEM authorization certificate (for imported items) or Indian registered office proof

7

Experience certificates demonstrating capability to supply filter components

8

Financial statements or turnover documentation (as per buyer requirements, if requested)

9

Vendor code creation documents (if applicable)

Frequently Asked Questions

How to bid for Indian Army filter components tender 2026 in India

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; include Non-Disclosure Declaration, OEM authorization for imported items, and experience certificates. Sample approvals are required within 5 days of award, with 5 samples requested. The scope is goods-only supply, with a 25% quantity option and compliant after-sales support.

What documents are required for Indian Army filter procurement submission

Required documents include PAN card copy, GSTIN copy, cancelled cheque, EFT mandate, Non-Disclosure Declaration, OEM authorization (for imported items) or Indian office proof, and relevant experience certificates. Ensure all documents are uploaded with the bid to participate under the vendor code process.

What are the delivery terms and option clause for this tender

The contract allows up to 25% quantity variation during placement and currency at contracted rates. Delivery time is recalculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days; if original period is under 30 days, the minimum applies. Ensure readiness for extended timelines.

What is required for imported filter items in this army tender

Imported items must have an OEM or authorized seller with an Indian registered office to provide after-sales service. Submit the certificate proving Indian-based service capability. This ensures timely warranty support and maintenance during the contract period.

How does advance sample approval work in this procurement

Within 5 days of contract award, submit 5 advance samples for buyer approval. If approved, bulk supply must conform to the approved sample; if modifications are required, a detailed list is provided within 5 days of receipt, guiding subsequent production and deliveries.

What is the scope of supply and warranty expectations for this bid

Scope covers Goods only, with dedicated service personnel to attend service requests during warranty per SLA. A robust after-sales capability is required to ensure timely servicing and defect rectification, with SLA-defined response times and performance commitments.

Which standards or certifications are explicitly required for this tender

The tender excerpt does not specify named standards; bidders should verify if IS or ISO certifications apply in the final tender documentation and align with the OEM/authorized service requirements for imported items.

What is the NDA requirement for bidder participation in this procurement

Bidders must upload a Non-Disclosure Declaration on their letterhead, affirming not to disclose contract details or specifications to third parties during and after the contract period, with potential legal action for violations.

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