Indian Army Procurement Tender for Air/Oil/Fuel Filters, Head Light Bulb & Brake Components in Assam 2026
Indian Army
SONITPUR, ASSAM
Posted:
9 January 2026
Closed:
19 January 2026
GEM
GEM
Indian Army Automotive Spare Parts Tender Assam 2026 - ISM 1 Year Warranty, Delivery, GST Terms
Bid Publish Date
20-Jan-2026, 9:51 am
Bid End Date
31-Jan-2026, 10:00 am
Value
₹70,000
Progress
Issue20-Jan-2026, 9:51 am
AwardPending
Quantity
42
Category
OIL FILTER
Bid Type
Two Packet Bid
Tender Overview
The Indian Army, Department Of Military Affairs, Procures automotive spare parts including oil and air filters, belts, joints, wiper blades, and fuel filters with an estimated value of ₹70,000. Delivery is to the LAIPULI MILITARY STATION, OPPO TEA FACTORY, TINSUKIA, ASSAM-786145. The scope spans 15 items under a single tender, with a notable 25% quantity option and extension right during execution. Emphasis on establishing a robust after-sales framework with OEM warranty and service support. This procurement requires vendor code creation and precise documentation to participate, including PAN, GSTIN, cancelled cheque, and EFT mandate. The tender highlights ensure conformance to supply chain reliability and timely delivery against contract terms. The local Assam logistics context and military site access shape the bid execution. The inclusion of warranty and service-coverage differentiates bidders by their ability to guarantee uptime.
Technical Specifications & Requirements
- 15 BoQ items covering automotive filters, belts, joints, and wiper blades, with unspecified individual quantities.
- Estimated contract value: ₹70,000; delivery terms imply installation/commissioning if applicable.
- Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required at delivery.
- After-sales: established service centers in India; installation, commissioning, training, and maintenance capabilities essential.
- Delivery address: 12/14 861 FD WKSP COY EME, LAIPULI MILITARY STATION, ASSAM-786145.
- GST considerations: bidder bears applicable GST; reimbursement aligned to actuals or lower of quoted rate.
Terms, Conditions & Eligibility
- Documents: PAN Card, GSTIN, cancelled cheque, EFT mandate; vendor code creation required.
- Delivery/option clause: purchaser may increase/decrease quantity up to 25%; extended delivery time follows a defined formula with minimum 30 days.
- Payment criteria: GST payable by bidder; reimbursement as per actuals or applicable rates; ensure GST compliance.
- Warranty: 1 year on goods; OEM warranty certificates to be submitted at delivery; post-sales support in India required.
- Installation/Commissioning: if part of scope, to be completed at consignee location; service centers to be listed with bid.
- Compliance: bidder must adhere to site-specific delivery schedule and ensure timely installation where applicable.
Key Specifications
-
Automotive spare parts category includes: oil filter, air filter element, fuel filter, timing belt, drive belts, wiper blades, ball joints, wheel cylinders, and related assemblies
-
Estimated contract value: ₹70,000; no itemized quantities disclosed
-
Warranty: 1 year from final acceptance or post-installation testing
-
Installation/Commissioning: required if scope includes; service centers must be within India
-
Delivery location: LAIPULI MILITARY STATION, Assam-786145; delivery terms include option to adjust quantities by up to 25%
Terms & Conditions
-
EMD: not specified in data; ensure bid security as per tender norms
-
Delivery: 25% quantity variation rights; delivery period aligned to last original order date
-
Warranty: 1 year with OEM certificates; after-sales service network in India
Important Clauses
Payment Terms
GST payable by bidder; reimbursement based on actuals or applicable lower rate; payment terms aligned to GST and delivery milestones
Delivery Schedule
Quantity adjustments up to 25%; additional time formula: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not specified in provided data; bidders to anticipate standard L&D or penalty terms per government tender norms
Bidder Eligibility
-
Pan and GST compliance with valid numbers
-
Evidence of EFT mandate and bank details
-
Ability to supply automotive spare parts with OEM warranties
-
Presence of service centers in India for after-sales support
Documents 4
GeM-Bidding-8858945.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
15 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | OIL FILTER | G 278918130104 | 4 | nos | 861@buyer | 15 |
| 2 | AIR FILTER ELEMENT | 2.78909E+11 | 4 | nos | 861@buyer | 15 |
| 3 | ASSY FUEL FILTER | 2.78909E+11 | 2 | nos | 861@buyer | 15 |
| 4 | ASSY KIT LINED SHOE REAR | 2.87042E+11 | 2 | nos | 861@buyer | 15 |
| 5 | ALTERNATOR BELT | 2.78923E+11 | 2 | nos | 861@buyer | 15 |
| 6 | AC BELT | 2.78923E+11 | 2 | nos | 861@buyer | 15 |
| 7 | TIMING BELT | 2.78905E+11 | 2 | nos | 861@buyer | 15 |
| 8 | WIPER BLADE CO DRIVER | 5.40882E+11 | 4 | nos | 861@buyer | 15 |
| 9 | WIPER BLADE FRONT 600 | 5.40882E+11 | 4 | nos | 861@buyer | 15 |
| 10 | FUEL PRE FILTER 2 PIN | 2.78909E+11 | 4 | nos | 861@buyer | 15 |
| 11 | KIT PAD ASSY FRONT | 2.87042E+11 | 2 | nos | 861@buyer | 15 |
| 12 | WHEEL CYLINDER ASSY | 2.87042E+11 | 4 | nos | 861@buyer | 15 |
| 13 | OUTER BALL JOINT | 2.87047E+11 | 2 | nos | 861@buyer | 15 |
| 14 | INNER BALL JOINT | 2.87047E+11 | 2 | nos | 861@buyer | 15 |
| 15 | UPPER BALL JOINT | 2.87032E+11 | 2 | nos | 861@buyer | 15 |
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Historical Data
Required Documents
1
Copy of PAN Card
2
Copy of GSTIN
3
Copy of Cancelled Cheque
4
Copy of EFT Mandate duly certified by Bank
5
OEM authorization certificates (where applicable)
6
Technical bid documents demonstrating product compatibility
7
Proof of after-sales service capability and service center locations
8
Any prior experience certificates related to automotive spare parts supply
Frequently Asked Questions
What documents are required for automotive spares tender in Assam 2026?
Bidders must submit PAN Card, GSTIN, cancelled cheque, and an EFT Mandate. OEM authorizations and service-center details strengthen the bid. Include any prior experience certificates for automotive spare parts supply and proof of GST compliance for eligible participation.
How is the 25% quantity variation handled in this tender?
The purchaser may increase or decrease the contracted quantity by up to 25% at contract award and during the currency. Delivery time adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure cost stability for variations.
What warranty is expected for supplied automotive parts in this bid?
A 1-year warranty is required from final acceptance or after installation/testing. OEM warranty certificates must be provided at delivery. The supplier must maintain a servicing network in India with centers near consignee locations to guarantee timely after-sales support.
Where is the delivery location for this Indian Army tender in 2026?
Delivery is to the LAIPULI MILITARY STATION, 12/14 861 FD WKSP COY EME, OPPOSITE TEA FACTORY, TINSUKIA, ASSAM-786145. Ensure coordination for secure access and on-time handover to military consignee teams; plan transport accordingly.
What are the key eligibility criteria for bidder registration in Assam Army spares tender?
Eligibility requires PAN and GST validation, a valid EFT mandate, and the ability to supply automotive spare parts with OEM warranties. Demonstrate installation and after-sales capabilities via service-center evidence and prior similar project experience.
What delivery terms apply to this Assam automotive parts tender?
Delivery terms permit up to 25% quantity variation. The extended delivery period uses the specified formula with a minimum of 30 days; delivery commences from the last date of the original delivery order. Bidder must align with site access and consignee requirements.
Are OEM warranties and service centers required for participation?
Yes. OEM warranty certificates are required at delivery, and bidders must prove a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance service group in India, including listing service centers near consignee destinations.
How to prepare GST compliance and reimbursement for this tender?
Bidders should determine GST applicability and quote accordingly; GST reimbursement will be as per actuals or the lower applicable rate, not exceeding the quoted GST percentage. Ensure proper GSTIN validation and documentation in bid submission.
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Documents 4
GeM-Bidding-8858945.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS