Indian Army Department Of Military Affairs Automotive Assemblies Tender 2026 – Assy Exhaust Brake Unit & Related Items (ISMS)

Tender Overview

Indian Army, acting through the Department Of Military Affairs, seeks procurement of multiple automotive assemblies and related components (12 items listed, including Assy Exhaust Brake Unit, Cartridge Lub Oil Filter, Assy Fuel Filter, Element Fuel Water Separator, Assy Fuel Heater, Reverse Light Switch, Clutch Master Cylinder Assy, Assy Universal Joint, Steering Mtdcombi Switch, Bindex Drive Assy, Convoy Lamp, and Assy Cable Complete). The BOQ notes 12 total items, with an estimated contract scope and potential quantity adjustments within a 25% band. The buyer adds a tolerance for quantity variation and a two-stage approval process for samples, with a first-sample approval required before bulk manufacturing. Location details are not disclosed in the data. The supplier must align with the buyer’s sample framework and delivery sequence to avoid LD penalties. This tender emphasizes strict sample conformity and option-based quantity management.

Technical Specifications & Requirements

• No explicit technical specifications are provided in the tender data.
• Important contractual mechanics include:
  • Option Clause allowing a maximum of 25% increase/decrease in ordered quantity during contract execution. The delivery period adapts to the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
  • Advance Sample Clause requires submission of 7 samples within 7 days of award for buyer approval; bulk supply depends on approved samples or communicated modifications. Delay in buyer approval extends the delivery period without LD.
  • If samples fail, the buyer may request fresh samples or terminate the contract after notifying deviations. All samples for testing are to be provided by the contractor at no cost unless otherwise specified.
  • For clothing and allied items, a pre-dispatch inspection workflow applies with reference samples issued per consignee.

Terms, Conditions & Eligibility

• The tender includes a formal option clause for quantity variation up to 25% during both initial order and currency of contract, with delivery period adjustments as defined.
• A detailed Sample Clause mandates 7 advance samples within 7 days of contract award; approval or required modifications must be completed within 7 days; bulk supply follows approved specifications.
• The contract may include pre-dispatch inspection references for clothing items, with reference samples issued per consignee. Suppliers should prepare for a framework that binds bulk supply to conformity with the approved sample.
• The data does not specify monetary values, GST/PAN requirements, or standard tender submission documents. Suppliers should anticipate standard government procurement documents and OEM/authorisation provisions as typical in DoMA tenders.