Indian Army Spare Parts Tender Bower Coupling to Radiator Hose 2025
Indian Army
AMBALA, HARYANA
Posted:
2 November 2025
Closed:
24 November 2025
GEM
GEM
Indian Army Ambala Procurement of Engine Accessories: IS0 9001 Certified Filters, Belts & Cables 2026
Progress
Issue03-Jul-2026, 9:28 pm
AwardPending
Quantity
19
Category
ELEMENT LUB OIL FILTER
Bid Type
Two Packet Bid
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • BIS licence and type test certificates mandatory with bid
- • Advance sample submission within 5 days of contract award
- • Five-item scope including ELEMENT LUB OIL FILTER, CARTRIDGE FUEL FILTER, BOWEX COUPLING, FAN BELT, ACCELERATOR CABLE
- • Quantity variation up to 25% during contract and currency of contract
- • Delivery period governed by last delivery order date with minimum 30 days extension
- • No specific EMD amount provided in data; bidders must prepare as per standard practice
- • Department: Indian Army, location: Ambala, Haryana
Categories
7
Tender Overview
The Indian Army, Department of Military Affairs, seeks supply of engine accessories in Ambala, Haryana (133001). Requested items include ELEMENT LUB OIL FILTER, CARTRIDGE FUEL FILTER, BOWEX COUPLING, FAN BELT, and ACCELERATOR CABLE, across five deliverable items. The contract contemplates quantity variation up to 25% at contracting rates and a flexible delivery timeline linked to the original delivery period, with a minimum grace of 30 days. Bidders must ensure ISO 9001 certification and provide BIS/type test and other prescribed certificates. An advance sample process within 5 days of contract award governs bulk production, with deviations handled per buyer feedback.
Technical Specifications & Requirements
- Product categories: lubrication oil filters, cartridge fuel filters, Bowex couplings, fan belts, accelerator cables.
- Standards & certifications: ISO 9001 certification for bidder or OEM; BIS licences and type test certificates required; additional product-specific approvals as per bid documents.
- Sample & testing: submit 1 advance sample within 5 days; buyer to approve or specify modifications within 5 days; bulk supply must align with approved sample; non-conforming samples may lead to termination or fresh samples.
- Delivery & quantity flexibility: option to increase quantity up to 25% during contract; delivery period extends from last delivery order date; extended time computed as (Increased quantity ÷ Original quantity) × Original period, minimum 30 days.
- Documentation: upload all required certificates with bid; non-submission may result in rejection.
Terms, Conditions & Eligibility
- EMD/financial terms: 25% option for quantity variation exists; specific EMD not stated in available data.
- Delivery timeline: delivery period linked to original order date; extended delivery time rules apply as above.
- Payment terms: not specified in the provided data.
- Warranty/after-sales: not explicitly specified; advance sample process governs pre-bulk manufacturing.
- Sample/approval: 1 advance sample required; modifications communicated within 5 days; bulk supply aligned to approved sample.
- Documentation requirements: ISAIS/quality certificates, BIS, and product-specific approvals must be uploaded with bid.
Key Specifications
-
Product categories: ELEMENT LUB OIL FILTER, CARTRIDGE FUEL FILTER, BOWEX COUPLING, FAN BELT, ACCELERATOR CABLE
-
Standards: ISO 9001 certified (bidder or OEM)
-
Certifications: BIS licence, type test certificates, approvals as per product specification
-
Quality control: advance sample within 5 days; approval or modification within 5 days
-
Delivery: quantity variation up to 25%; delivery period from last original delivery order date; minimum 30 days for extended period
Terms & Conditions
-
25% quantity variation rights during order and contract period
-
Advance sample submission within 5 days of award and buyer-approved modifications
-
Mandatory ISO 9001 and BIS/type test certificates with bid
Important Clauses
Payment Terms
Not specified in available data; bidders should anticipate standard government terms and confirm with contract.
Delivery Schedule
Delivery period starts from the last date of the original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in provided data; refer to standard contract terms for LD if delivery or quality penalties apply.
Bidder Eligibility
-
Registration as a legitimate supplier with ISO 9001 (certificate holder or OEM)
-
BIS licence and product type-test certificates for offered items
-
Experience in supplying engine accessories (filters, belts, cables) to government or defence entities
-
Financial stability demonstrated by recent audited statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ELEMENT LUB OIL FILTER , CARTRIDGE FUEL FILTER , BOWEX COUPLING , FAN BELT , ACCELERATOR CABLE
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
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Bid Preparation
GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9558113.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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DEHRADUN, UTTARAKHAND
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GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
ELEMENT LUB OIL FILTER
SSL
5 nos
Delivery: 15 days
#2
CARTRIDGE FUEL FILTER
SSL
5 nos
Delivery: 15 days
#3
BOWEX COUPLING
SSL
2 nos
Delivery: 15 days
#4
FAN BELT
SSL
5 nos
Delivery: 15 days
#5
ACCELERATOR CABLE
SSL
2 nos
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | ELEMENT LUB OIL FILTER | SSL | 5 | nos | cscreddy | 15 | |
| 2 | CARTRIDGE FUEL FILTER | SSL | 5 | nos | cscreddy | 15 | |
| 3 | BOWEX COUPLING | SSL | 2 | nos | cscreddy | 15 | |
| 4 | FAN BELT | SSL | 5 | nos | cscreddy | 15 | |
| 5 | ACCELERATOR CABLE | SSL | 2 | nos | cscreddy | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates demonstrating prior supply of similar engine accessories
4
Financial statements (audited where possible)
5
EMD/Security deposit as per tender norms
6
ISO 9001 certification (or OEM compliance)
7
BIS licence and type test certificates for offered products
8
OEM authorisation or dealership certificate if applicable
9
Technical compliance certificates as prescribed in bid documents
10
Advance sample submission and related conformity documents
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for engine accessories tender in Ambala with ISO 9001?
Bidders must hold ISO 9001 certification (bidder or OEM) and BIS/type test certificates for offered products. Upload these documents with the bid, along with GST, PAN, financial statements, and experience certificates. Ensure advance sample is prepared and submitted within 5 days of award for approval before bulk manufacturing.
What documents are required for Ambala engine parts procurement?
Required documents include GST certificate, PAN, audited financial statements, experience certificates, BIS licence, type test and other product approvals, ISO 9001 certification, OEM authorisation if applicable, and advance sample submission reports. All must be uploaded with the bid per terms.
What are the key technical standards for this army tender?
Key standards include ISO 9001 certification for supplier or OEM and BIS licences with type test certificates for the five product categories: oil filters, fuel filters, Bowex couplings, fan belts, and accelerator cables. Compliance evidence must accompany the bid submission.
When is the advance sample required after contract award?
An advance sample must be submitted within 5 days of contract award. The buyer will approve or specify modifications within 5 days of receipt. If approvals delay, the delivery period adjusts accordingly without liquidated damages, ensuring alignment to approved specifications.
What is the quantity variation allowed in this contract?
The purchaser reserves the right to increase or decrease quantity up to 25 percent of the bid quantity at contract placement and during contract currency at contracted rates. The extended delivery time follows a defined calculation with a minimum of 30 days.
What items are included under this tender category in Ambala?
The category comprises ELEMENT LUB OIL FILTER, CARTRIDGE FUEL FILTER, BOWEX COUPLING, FAN BELT, and ACCELERATOR CABLE. Suppliers should verify exact part numbers in the bid document and provide corresponding certifications for each item type.
What are the required BIS/type test certificates for submission?
Bid submissions must include BIS licence and type test certificates for each offered item, plus any other product-specific approvals described in the bid. These certificates validate compliance with Indian standards and ensure eligibility for government procurement.
What delivery terms should bidders expect for Ambala defence supply?
Delivery terms hinge on the last date of the original delivery order, with option-based quantity increases. If extended, the additional time equals (Increased quantity ÷ Original quantity) × Original period, minimum 30 days. Timely samples and approvals influence final delivery timelines.
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Documents 4
GeM-Bidding-9558113.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS