GEM

Rural Development Department Bihar High Mast Lighting Tower with LED Flood Lighting System Tender Samastipur 2025

Bid Publish Date

29-Nov-2025, 6:56 pm

Bid End Date

09-Dec-2025, 8:00 pm

Location

SAMASTIPUR , BIHAR

Progress

Issue29-Nov-2025, 6:56 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity adjustment up to 25% at time of contract placement and during currency
  • • Delivery time calculations based on (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
  • • Must have Functional Service Centre in each consignee state or establish within 30 days of award
  • • Dedicated toll-free service line and escalation matrix for service support
  • • Carry-in vs on-site warranty considerations; documentary evidence required for service setup

Categories 5

HIGH MAST DISCRETE COMPONENTS AD FILM WIND MILL ENERGY PROJECT LIGHTING

Tender Overview

The Rural Development Department, Bihar invites bids for a High Mast Lighting Tower equipped with an LED Flood Lighting System (Q3) to service the Samastipur district, Bihar 848101. The procurement scope centers on a large-area lighting solution, with bid terms allowing up to 25% quantity variation and extended delivery windows. The contract emphasizes supplier readiness for on-site/off-site warranty scenarios and the ability to scale orders within the specified option framework. A primary differentiator is the option clause enabling flexible order quantities at contracted rates, with delivery calculated to accommodate fluctuations while maintaining minimum delivery timelines. This tender targets suppliers capable of rapid mobilization, after-sales service, and compliance with state-level service requirements. The project aligns with rural infrastructure enhancement objectives and requires readiness to respond to fluctuating demand within the contract term.

Technical Specifications & Requirements

  • Product: High Mast Lighting Tower with LED Flood Lighting System (Q3) for large-area illumination
  • Key deployment: Samastipur, Bihar 848101
  • Quantity/Scale: Flexible up to 25% increase over bid quantity; extended delivery period follows a defined formula; minimum delivery time guidance is provided
  • Service & Support: Functional Service Centre in the State of each consignee location; establishment within 30 days of award; dedicated toll-free service line; escalation matrix for service support
  • Warranties: On-site/Carry-in warranty considerations; documentation evidence required for service setup
  • Compliance: Delivery timeline linked to original order date; option clause governs modifications

Terms, Conditions & Eligibility

  • EMD: Not specified in the provided data; bidders should verify at bid submission
  • Financial Standing: Bidder must not be under liquidation or bankruptcy; provide a supporting undertaking
  • Service Infrastructure: Must establish a Functional Service Centre within 30 days if not existing; evidence of facility required
  • Support Infrastructure: Dedicated toll-free number and clear escalation matrix for service support
  • Payment & Delivery: Delivery period linked to original order; options may extend delivery time; payment terms not detailed in data
  • Compliance: Bidders must adhere to the option clause and deliver as per contracted rates

Key Specifications

  • Product/service: High Mast Lighting Tower with LED Flood Lighting System (Q3)

  • Location: Samastipur, Bihar 848101

  • Estimated value: Not provided

  • Delivery: 25% quantity variation permissible; delivery period defined by original order date

  • Service: Functional Service Centre in state; toll-free support; escalation matrix

  • Warranty: On-site or carry-in depending on warranty terms; evidence required for service setup

Terms & Conditions

  • Delivery terms allow 25% quantity increase/decrease at contract time or during the currency

  • Establishment of a Functional Service Centre within 30 days of award if not existing

  • Dedicated toll-free service number and escalation matrix required for service support

Important Clauses

Payment Terms

Payment terms are not specified in the data; bidders must confirm terms during bid submission

Delivery Schedule

Delivery period extends from the last date of the original delivery order; additional time computed by the option clause

Penalties/Liquidated Damages

Not detailed in the provided data; confirm LD provisions in ATC/bid documents

Bidder Eligibility

  • No active liquidation, receivership, or bankruptcy

  • Demonstrated experience in similar High Mast Lighting or LED flood lighting projects

  • Ability to establish or show functional service centre within target state within 30 days

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar High Mast Lighting or LED flood lighting projects

4

Financial statements or proof of financial stability

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents demonstrating compliance with requested scope

7

OEM authorisation or authorised distributor certificate

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for high mast lighting tender in Samastipur Bihar 2025?

Bidders should submit GST, PAN, experience certificates, financials, EMD, and technical bid documents. Ensure OEM authorisation and service capability evidence. The tender allows up to 25% quantity variation; confirm delivery timeline and payment terms with ATC. Prepare proof of service centre readiness and escalation matrix.

What documents are required for Bihar LED lighting procurement bid?

Required documents include GST certificate, PAN, company financial statements, prior project experience certificates for similar LED towers, EMD/Security deposit proof, OEM authorization, and technical compliance documents. Ensure service centre evidence in state and toll-free service details are provided.

What are the delivery and quantity variation provisions for this tender?

The contract permits up to 25% increase or decrease in quantity at placement and during the contract. Delivery time is calculated using (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. Original delivery date governs timing unless extended by option clause.

Which service requirements must the bidder meet for Bihar lighting supply?

Bidders must have a Functional Service Centre in the consignee state or establish one within 30 days of award. A dedicated toll-free service line and an escalation matrix are mandatory, with documentary evidence of service readiness required for payment release.

What standards or warranties are expected for LED lighting towers in this bid?

Warranty terms depend on whether on-site or carry-in applies; ensure documentation shows warranty type. The ATC requires evidence of service capabilities, including installation and after-sales support. Align with IS/quality standards as applicable in local procurement norms.

How to verify eligibility for Bihar rural development lighting tender 2025?

Eligibility requires non-liquidation status, demonstrated experience in similar projects, financial stability evidence, and ability to provide service centres and toll-free support. Review terms about option quantity adjustments and delivery calculations. Submit all requested certificates with the bid.

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