Indian Army Poly Studio G62 Video Conferencing System Tender Sonitpur Assam 2026 ISI/IPv6 Ready

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a Poly Studio G62 Video Conferencing System package, including mounting plate kit, PoE+ adapter, desktop PC, video conference camera, HDMI switcher, USB 3.0 extension cable, HDMI cables and splitters. The procurement is targeted for the Sonitpur, Assam facility (PIN 784001). The package emphasizes IPv6 readiness, OEM installation/commissioning by authorized personnel, and strict data-sheet verification to prevent parameter mismatches. An option clause allows up to 50% quantity variation at contracted rates, with delivery timelines calculated from the last delivery order date. The estimated value is not disclosed, but the EMD is ₹23,661, indicating a substantial hardware-and-service scope.

Technical Specifications & Requirements

• Product category: Video conferencing hardware suite centered on Poly Studio G62 with mounting kit and related peripherals
• Key compliance: Data Sheet must match offered product parameters; hardware must be IPv6 ready from day one; Malicious Code Certificate required to certify absence of embedded malware
• Installation: OEM/OEM-certified personnel or OEM-authorized reseller to perform installation, configuration, testing, and training (if scope includes such services)
• Data integrity: Data Sheet upload mandatory for bid evaluation; mismatches can lead to bid rejection
• Authorization: OEM authorization form/certificate required for authorized distributors or service providers
• Connectivity: Includes HDMI switcher, HDMI cables (40 m, 1.5 m), 20 m USB extension, and related cabling to support full conferencing capability
• Location for delivery/installation: GS (Info Sys) Branch, Headquarter 4 Corps, Mission Charalie, Sonitpur Tezpur, Assam 784001
• IT policy: Equipment must be IPv6 ready; security certificate for malicious code must be uploaded
• Delivery period: Timelines linked to original/extended delivery periods, with minimum time adjustments as per option clause

Terms, Conditions & Eligibility

• EMD: ₹23,661 (as bid security)
• Quantity option: Purchaser may increase/decrease quantity up to 50% during and after contract at contracted rates
• Delivery address: Provided for installation and commissioning at Mission Charalie, Sonitpur, Assam 784001
• Data Sheet: Must be uploaded; bid evaluated against parameter match
• Installation: Must be performed by OEM-certified or OEM-authorized personnel
• IPv6 readiness: Required from day one
• Malicious Code Certificate: Must be submitted; outlines prohibited malware activation and IP infringement risk
• Manufacturer authorization: Required for authorized distributors with OEM details (name, address, email, phone)
• Warranty/after-sales: Not explicitly stated; ensure to verify during bid submission
• Documentation: Submit GST, PAN, experience certificates, financials, EMD documentation, technical bid, and OEM authorizations as applicable