Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP)
Board Of Secondary Education
PANNA, MADHYA PRADESH
Posted:
16 April 2026
Closed:
27 April 2026
GEM
GEM
Director , Elementery Education Odisha Desktop Computers & A4/Legal MFPs Tender Bhubaneswar 2026 ISO 9001 ISO 27001 ISI
Progress
Issue03-Jul-2026, 7:30 pm
AwardPending
Quantity
11
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Make in India antivirus with vulnerability scan and data protection features; data sheets uploaded in public domain; OEM authorization with signatory details.
- • Technical standards: ISO 9001, ISO 14001, ISO 20001, ISO 27001; BIS, BEE, EPEAT, UL, RoHS certifications; ISI marking considerations for peripherals.
- • Special clauses: quantity variation up to 25% during contract; additional delivery time formula ((extra quantity/original quantity) × original days) with minimum 30 days.
- • Eligibility criteria: Odisha-based presence with local service centers, Odisha GST registration, PAN & GST returns; minimum 5 government work orders with completion certificates.
- • Warranty/AMC: On-site warranty with option for extended warranty; Malicious Quote and OEM warranty Certificate required; no refurbished components.
- • Delivery/Installation: OEM must have multiple Odisha service locations; bidder must prove functional office in consignee state; delivery/install within Odisha.
Categories
2
Tender Overview
Organization: Director , Elementery Education, Orissa, Bhubaneswar. Procurement of Entry and Mid Level Desktop Computers (Q2) and A4/Legal Size Multifunction Printers (MFP) (Q2) for the KHORDHA, ODISHA 751001 region. Estimated value not disclosed; no BOQ items listed. Key differentiators include stringent OEM certifications, top-3 IDC ranking, and mandatory antivirus with advanced security suite. Emphasis on local service presence in Odisha and Make in India compliance. This tender requires model-wise data sheets, OEM warranties, and explicit data on performance features to support district-wide deployment.
Technical Specifications & Requirements
- Product categories: Desktop computers and A4/Legal MFPs with ISO/IEC 24734 performance metrics.
- Processor/Memory/Storage: details include RAM capacity, SSD/HDD options, and processor type; exact SKUs to be specified in datasheets.
- Operating System: factory pre-loaded OS by Desktop OEM; antivirus suite with vulnerability scanning and data protection features mandatory.
- Displays & Peripherals: monitor availability and screen sizes; original document feeder for scanning; auto duplex printing capability.
- Warranty & Certification: on-site warranty (year specified by OEM), extended warranty options; ISO 9001, 14001, 20001, 27001; BIS/BEE/EPEAT/UL/RoHS certifications to be provided; Make in India compliance required.
- Performance & Compliance: printing speeds per ISO/IEC 24734; security features, data backup, and anti-theft protections; vendor must demonstrate top-3 IDC positioning and no refurbished components.
- Delivery & Installation: terms include installation at bidder-determined locations within Odisha with local service centers; OEM must have multiple Odisha service locations.
- Documentation: detailed product data sheets (model-wise), warranty certificates, EOL letters, and malicious quote warranties; Odisha GST registration mandatory.
Terms, Conditions & Eligibility
- EMD and tenders terms: quantity adjustments up to ±25%; delivery period adjustments based on original timelines with minimum 30 days.
- Eligibility requirements: standalone Odisha-based office; PAN & GST registration; GST return of last month; existence of at least 5 government work orders with performance certificates; OEM must be top-3 IDC vendor.
- Technical/commercial compliance: OEM to provide data sheets, OEM authorization, and compliance with listed standards (ISO 9001, 14001, 20001, 27001); antivirus with Make in India & AV Test Certification; no refurbished components.
- Delivery & payment: delivery schedule linked to final order; payment terms to be defined in contract; extended warranties optional.
- Documentation: submit GST, PAN, experience certificates, financial statements, EMD evidence, and technical compliance documents; ensure public-domain datasheets and model-level warranties available.
Key Specifications
-
Desktop category: entry and mid-level; processor type to be specified; RAM and storage options to meet ISO/IEC 24734 performance metrics
-
MFP category: A4/Legal size; auto duplex; document feeder; print speeds per ISO/IEC 24734; integrated scanner/copy features
-
Monitors: availability and screen size details; connectivity options; compatibility with desktop configurations
-
Security & compliance: on-site OEM warranty; Make in India antivirus with vulnerability scanning; data backup and restore; IDS/IPS features
-
Certifications: ISO 9001, 14001, 20001, 27001; BIS/BEE/EPEAT/UL/RoHS; ISI considerations; OEM must have multiple Odisha service centers
Terms & Conditions
-
EMD/Security: EMD details to be provided; ensure compliance with Make in India antivirus and model-wise data sheets
-
Delivery: quantity adjustments up to 25%; minimum 30 days extended delivery period; delivery starts after original order date
-
Warranty: on-site warranty, extended options; no refurbished components; OEM warranty certificates required
Important Clauses
Payment Terms
Contract will define payment terms; delivery-linked payments with possible advance as per contract; no firm percentages provided here; ensure compliance with Odisha public procurement practices
Delivery Schedule
Delivery period commences from last date of original delivery order; option clause may extend time; minimum 30 days for extended delivery
Penalties/Liquidated Damages
Penalties/LD terms to be specified in contract; ensure compliance with delivery timelines and performance milestones
Bidder Eligibility
-
Functional Odisha office proof and GST registration
-
Minimum 5 government work orders with performance certificates
-
Top-3 IDC vendor status for OEM and no refurbished components
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 25 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
751001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Birendra Tripathy | 751001,Directorate of Elementary Education, HOD Building, 5th Floor, Unit V, Bhubaneswar | Khordha | Odisha | 751001 | 6 | 30 | - |
Authority Records
SCHOOL AND MASS EDUCATION DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9557681.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Entry and Mid Level Desktop Computer,A4 and Legal Size Multifunction Printer (MFP)
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Closed:
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (minimum 5 govt. work orders with performance certificates)
4
Financial statements
5
EMD submission proof
6
Technical bid documents
7
OEM authorization letters
8
Model-wise data sheets published in public domain
9
Warranty certificates and EOL certificates on OEM letterhead
10
Proof of Odisha GST registration and local Odisha office address
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for desktop and MFP tender in Odisha 2026
Bidders must meet eligibility criteria including Odisha GST registration, PAN, and five govt. work orders with completion certificates. Submit model-wise data sheets, OEM authorization, and ISO/IEC compliance (ISO 9001/27001) along with antivirus certifications and Make in India declarations. Ensure service center presence in Odisha.
What documents are required for Odisha Desktop/MFP bid
Required documents include GST registration certificate, PAN card, financing statements, five govt. work orders with performance certs, OEM data sheets (model-wise), OEM authorization, warranty certificates, and Odisha GST certificate; submit data sheets in public domain with serial numbers.
What standards and certifications are demanded for OEMs in Odisha tender
OEMs must show ISO 9001, 14001, 20001, 27001, BIS/BEE/EPEAT/UL/RoHS certifications, Make in India antivirus with vulnerability scan, and no refurbished components. Data sheets and warranties should be published publicly with model-level accuracy.
What is the delivery timeframe and variation clause in Odisha bid
Delivery can vary up to ±25% of bid quantity; extended delivery time is calculated as (additional/original) × original period with a minimum of 30 days; delivery starts from the last date of the original order.
What are the EMD and payment terms for Odisha procurement
EMD details to be specified in the tender; payment terms are contract-based and may include staged payments aligned with delivery milestones; verify at bid submission for exact percentages and timelines.
How to demonstrate top IDC ranking and avoid refurbished components
Provide IDC ranking data, year of report, and ensure all quoted desktops use new components; submit OEM warranty certificates and a Malicious Quote warranty; ensure data sheets show model-level specs and serial numbers.
What is required for antivirus and data protection in the Odisha bid
Bidders must include antivirus with vulnerability scan, data backup/restore, safe browsing, and IDS/IPS; OEM must have Make in India certification and AV Test certification; provide data sheets showing feature coverage.
Where to find and submit the required model-level datasheets
Datasheets must be uploaded in public domain with model-specific details (not just series); include warranty information and OEM authorization on official letterhead; ensure serial numbers are traceable.
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Documents 4
GeM-Bidding-9557681.pdf
Main Document
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GeM Category Specification
GEM_CATEGORY_SPECIFICATION
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS