All in One PC (V2)
South East Central Railway
BILASPUR, CHHATTISGARH
Posted:
18 November 2025
Closed:
2 December 2025
GEM
GEM
Southern Railway All in One PC (V2) Tender Chennai Tamil Nadu 2025 – Intel Core i5-13500T, Windows 11 Pro, 16GB RAM, 1TB NVMe
Bid Publish Date
31-Dec-2025, 4:35 pm
Bid End Date
12-Jan-2026, 9:00 am
Location
Progress
Issue31-Dec-2025, 4:35 pm
AwardPending
Quantity
2
Bid Type
Two Packet Bid
Tender Overview
Southern Railway invites bids for All in One PC (V2) in Chennai, Tamil Nadu. Required: 2 units of branded All in One PCs (HP/ Dell/ Lenovo/ ASUS) with Intel Core i5-13500T, 16GB DDR4 RAM, 1TB NVMe SSD, Windows 11 Pro, and a 58.1–63 inch display. Each unit includes wired mouse/keyboard, display with webcam, mic, speakers, and power adapter. Scope includes supply, installation, testing, and commissioning. Reserved for MSE suppliers; OEM authorization mandatory. Estimated value and EMD not disclosed. Delivery terms align with option clauses in the Buyer Added ATC. Unique emphasis on factory preloaded OS certification and 1-year processor warranty. This tender targets centralized procurement of ready-to-deploy PCs meeting exact specifications.
Technical Specifications & Requirements
- Category: All in One PC (V2); Make: HP, Dell, Lenovo, ASUS; Quantity: 2 NOS; Processor: Intel Core i5-13500T; RAM: 16GB DDR4; Storage: 1TB NVMe SSD; Display: 58.1–63 inch diagonal; OS: Windows 11 Professional; Ports: HDMI, DP, USB 3.1 Gen1/Gen2, USB-C, RJ-45, Audio jack; Keyboard/Mouse included; Stand: height adjustable; Warranty: 1 year; OEM Authorization required; EMD/Delivery terms are per ATC; Certification: factory OS Certifications; Supply Conditions: from MSE suppliers only; documentation: tax, PAN, GST, annual turnover certificate; test & warranty certificates to be provided.
Terms, Conditions & Eligibility
- EMD: not disclosed in available data; bidders must comply with standard EMD requirements per ATC; OEM Authorization certificate mandatory.
- Eligibility: 2 units of branded All in One PCs; valid OEM authorization; MSE supplier status; documented annual turnover and GST registration.
- Delivery/Installation: Scope includes Supply, Installation, Testing, Commissioning; delivery period aligned with option clause, with minimum 30 days additional time if quantity increases.
- Documentation: Tax Invoice, Bank Mandate, PAN, GST, Annual Turnover certificate (IREPS verified), Test Certificate, Warranty Certificate, OEM Authorization; payment terms per ATC.
- Brand/Specifications: Only branded makes; non-MSE offers rejected; factory preloaded Windows OS certification required.
Key Specifications
-
All in One PC (V2) with Intel Core i5-13500T
-
RAM: 16GB DDR4; Storage: 1TB NVMe SSD
-
Display: 58.1–63 inch diagonal; Ports: HDMI, DP, USB 3.1 Gen1/Gen2, USB-C, RJ-45, Audio jack
-
OS: Windows 11 Pro; Stand: Height adjustable; peripherals: wired mouse/keyboard, integrated webcam/mic/speakers
-
OEM Authorization required; MSE supplier eligibility; 1-year processor warranty; brand: HP/Dell/Lenovo/ASUS
Terms & Conditions
-
Option Clause allows quantity variation up to 25% during order and currency; delivery time adjusts accordingly with minimum 30 days.
-
Scope includes Supply, Installation, Testing and Commissioning; payment terms follow ATC and OEM authorization.
-
Only branded Make accepted; non-MSE bids rejected; mandatory OEM authorization certificates with offer.
Important Clauses
Payment Terms
Payment terms to be as per Buyer Added Terms and Conditions; ensure inclusion of Tax Invoice, Bank Mandate, and approved OEM authorization.
Delivery Schedule
Delivery begins after order finalization; extended time applies for quantity variation with minimum 30 days, calculated as (increased quantity/original quantity) × original delivery period.
Penalties/Liquidated Damages
Penalties/LDs to be as per standard railway procurement terms; details per ATC not fully disclosed in data.
Bidder Eligibility
-
Must be a registered MSE supplier for IT hardware
-
Branded All in One PC from HP/Dell/Lenovo/ASUS only
-
OEM authorization certificate and GST registration required
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 1024 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
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Required Documents
1
Certificate (Requested in ATC)
2
OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
3
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for All in One PC tender in Chennai railway 2025
Bidders must be MSE-certified suppliers, submit OEM Authorization, GST, PAN, and annual turnover proof (IREPS verified), and provide Test and Warranty Certificates with the bid. The item requires branded AIO PCs from HP/Dell/Lenovo/ASUS, with Windows 11 Pro preloaded, and 1-year warranty.
What documents are required for Southern Railway AIO bid 2025
Submit Tax Invoice, Bank Mandate, PAN, GST Registration, Annual Turnover Certificate (IREPS verified), Test Certificate, Warranty Certificate, and OEM Authorization. Include OEM support details and evidence of MSE status, along with brand authorization for HP/Dell/Lenovo/ASUS.
What are the technical specifications for the All in One PC
Specifications specify Intel Core i5-13500T, 16GB DDR4 RAM, 1TB NVMe SSD, 58.1–63 inch display, Windows 11 Pro, and multiple ports (HDMI, DP, USB 3.1 Gen1/2, USB-C, RJ-45). Branded units only; height-adjustable stand and included peripherals ensure complete workstation readiness.
When is delivery expected for Southern Railway AIO purchase
Delivery terms follow the option clause: quantity may increase by up to 25%, with delivery extended as calculated by (increased/original) × original period, minimum 30 days. Initial delivery begins after order confirmation per ATC terms.
What are the OEM authorization requirements for the bid
A valid OEM Authorization Certificate must accompany the offer, confirming official authorization to supply HP, Dell, Lenovo, or ASUS AIO PCs. Without this certificate, the Railway reserves the right to reject the bid, per buyer ATC terms.
What is the warranty and service expectation for the PCs
Bidders must provide a 1-year warranty for the processor and hardware, plus standard vendor support. Warranty details should align with OEM terms and be documented in the warranty certificate submitted with the bid.
What authentication standards or certifications are required
OS must be factory preloaded with Windows 11 Pro certification; OEM authorization validates supplier legitimacy; ensure MSE supplier eligibility and brand-specific certification for HP/Dell/Lenovo/ASUS hardware.
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Documents 4
GeM-Bidding-8763002.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS