Visva-bharati Santiniketan Audio-Visual Equipment Tender West Bengal 2026 - 35 Item Catalog, 25% Quantity Option

Tender Overview

Visva-bharati Santiniketan in the Department of Higher Education invites bids for an extensive audio-visual equipment and related accessories package located in Birbhum, West Bengal (731101). The BoQ comprises 35 items spanning Mixing Console, Audio Interface, Studio Monitors, Headphones, Microphone, Cables, Field Recorder, Boom Pole, HDMI, Display, Green Screen, Video Splitter, Streaming Card, Cameras, Lenses, Software, Computers/Workstations, and Dry Box. The estimated value and EMD are not disclosed, but bidders must note a preferential quantity option clause allowing a 25% increase/decrease in order quantity at contracted rates. Unique delivery-time calculations apply when options are exercised. Context: state-supported procurement for education department infrastructure. Key differentiator: broad product category scope with cross-cutting AV/IT components and flexible quantity management.

Technical Specifications & Requirements

• The tender covers 35 item families including: Mixing Console, Audio Interface, Studio Monitors, Headphones/Headphone Amplifier, Microphone, Cables and Sockets (TRS, Male/Female), Field Recorder, Boom Pole, Display, Mic, Green Screen, Video Splitter, HDMI, Streaming Card, Field Monitor, Liliput products, Software (Audio/Video OS), Computer/Workstation, Dry Box and related accessories.
• No specific technical standards or performance metrics are published in the data provided. The primary commercial condition is a Generic Option Clause allowing quantity adjustments up to 25%, with delivery-time adjustments calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days. Delivery extensions may be allowed, subject to the original terms.
• The BOQ shows 35 items in total, but exact quantities and units are not disclosed in the available information. Bidders should prepare to supply a wide AV/IT ecosystem under one procurement framework and verify compatibility with campus infrastructure.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease order quantity by up to 25% at contracted rates during both initial and extended delivery periods. Delivery time extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Delivery Window: Timeresponses tied to last date of the original delivery order; extended periods apply if options are exercised.
• EMD/Payment Details: Not disclosed in the data; bidders should review the ATC document and submission guidelines for exact EMD and payment terms.
• Documents Required: GST, PAN, experience certificates, financial statements, OEM authorizations, technical bids, and EMD documentation are typically required; verify with terms and ATC.
• Warranty/Support: Not explicitly stated; bidders should seek clarity on warranty, AMC, and post-sale support in the ATC.
• Compliance: All items must align with campus IT/AV integration standards and site installation requirements as per Visva-bharati procedures.