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Gujarat Education Department Patan SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE Tender 2026

Bid Publish Date

01-Jul-2026, 11:30 am

Bid End Date

11-Jul-2026, 12:00 pm

EMD

₹30,000

Location

PATAN , GUJARAT
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Progress

Issue01-Jul-2026, 11:30 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Tender Overview

The Education Department, Gujarat invites bids for SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE in Patan, Gujarat 384110. Estimated EMD is ₹30,000 and the process requires bidders to be Gujarat local suppliers with service centers. The tender allows quantity variation up to 25% during contract and currency delivery extensions per the option clause. Bidder must upload original DD/FDR for 3% EMD and ensure compliance with Gujarat procurement policies. This procurement targets modern digital learning environments with integrated hardware and software solutions. Unique scope includes a central controller, interactive boards, and UPS provisions, aligned to government education infrastructure upgrades.

Technical Specifications & Requirements

  • Product category: BASIC INFORMATION Digital E Learning solution; CPU with specified RAM, Hard Disk, and processing bits; Mini Computer capabilities; INTERACTIVE BOARD with in-built speakers; PROJECTOR with lamp and throw ratio details; SPEAKERS type; UPS with battery warranty, protection degree, and movability; CENTRAL CONTROL capable of interfacing with software; SOFTWARE for subject content and deployment method.
  • Compliance targets include ISO 9001, ISO 14001, CE, and GMP; UDYAM registration; PAN & GST; GSTR 3B (last 6 months); OEM authorization; income tax returns; CA turnover; valid work orders; MII declaration; notarization; EFT mandate with cancelled cheque.
  • Delivery readiness requires alignment to education department timelines and proof of service centre in Gujarat. BOQ shows no items; scope focuses on integrated smart classroom setup including hardware and digital content delivery.

Terms, Conditions & Eligibility

  • EMD: 3% of estimated value via DD/FDR in favor of District Education Office - Patan; upload with technical bid.
  • Local supplier requirement: applicants must be from Gujarat with service centre; provide PAN & GST; file GSTR 3B for last 6 months.
  • Certifications: ISO 9001, ISO 14001, CE, GMP; UDYAM registration; notarization on Rs. 300 stamp; EFT mandate with cancelled cheque.
  • Financials & documents: CA turnover certificates; OEM turnover copy; income tax return with balance sheet; project completion copy for previous work; MII declaration; work order equal to estimated value; final completion within 1 year of tender publication.

Key Specifications

  • Product/service: Digital E Learning solution with integrated hardware

  • CPU: RAM specified in GB; Hard Disk Capacity in GB; number of bits for processor

  • Mini Computer: compatible dimensions and interface compatibility

  • Interactive Board: built-in speakers included

  • Projector: lamp type and projection specifications; lowest throw ratio guidance

  • Speakers: speaker type defined

  • UPS: battery warranty years; movable trolley; protection degree (IP rating)

  • Central Controller: supports centralized control of hardware/software

  • Software: list of subjects for digital learning; deployment method

Terms & Conditions

  • EMD set at 3% payable via DD/FDR to District Education Officer Patan

  • Local Gujarat supplier requirement with service center and OEM documentation

  • Delivery terms allow 25% quantity variation and extension with calculation

  • Mandatory ISO/CE/GMP certifications and UDYAM registration

  • GST, PAN, GSTR 3B compliance and notarization requirements

  • Complete financials: CA turnover, IT returns, and balance sheets

Important Clauses

Payment Terms

EMD 3% via DD/FDR; no separate payments beyond bid terms; taxes included in bid price.

Delivery Schedule

Delivery period as per option clause; additional time calculated by (additional quantity/original quantity) × original days, minimum 30 days.

Penalties/Liquidated Damages

Penalties as per standard government terms; not specified in detail here.

Bidder Eligibility

  • Must be a Gujarat local supplier with service centre

  • Must submit PAN and GST registration

  • Must provide ISO 9001, ISO 14001, CE, GMP certifications and UDYAM registration

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SMART CLASS EQUIPMENT WITH DIGITAL CONTENTS SOFTWARE (Q3)

Authority Records

EDUCATION DEPARTMENT

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Documents 3

GeM-Bidding-9521116.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Type of Digital E Learning solution Smart Class With Digital Contents Software
CPU RAM (GB) 2, 4, 8, 16, 32, 64, 96, NA
CPU Hard Disk Capacity (GB) 128, 256, 500, 1000, 2000, NA
Mini Computer Number of bits of the processor 32, 64, NA
INTERACTIVE BOARD In built Speakers Yes, No
PROJECTOR Type of Projector (Hint:- Select NA if not applicable ) LCD, DLP, NA
PROJECTOR Lowest range of Throw Ratio (Hint :- For example select 1:4 for lowest range for Throw ratio 1:4 to 2:2) 1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 1.7, 1.8, 1.9, 2.0, NA, 0.6
PROJECTOR Projection Lamp UHP, LED, Laser, LED & Laser Hybrid, NA
SPEAKERS Speaker Type Main Speaker, Woofer, Monitor Speaker, Tweeter, NA
UPS Warranty for UPS (Years) 1, 2, 3, 4, 5, NA
UPS Movable trolly for Batteries With trollery, Without trollery but with rack, NA
UPS Warranty for battery in years 1, 2, 3, 4, 5, NA
UPS Degree of Protection of UPS IP21, IP20, NA
CENTRAL CONTROL Central Controller Available, Not Available, NA
SOFTWARE Name of the Subjects for Digital E Learning Mathematics, Science, Physics, Chemistry, Biology, Social Studies, Political science, History, Psychology, Sociology, Geography, Disaster Management, Civics, Economics, Accounts, Business Studies, Computer Science, Information Technology, Biotechnology, Enviromental science, Art & Craft, English, Hindi, Sanskrit, Others, NA, AI content with Assessment
SOFTWARE Method of Depolyment Online, Offline, Desktop, Mobile, Tablets, Virtual, Server, NA

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Required Documents

1

GST registration certificate

2

PAN card

3

GSTR 3B (last 6 months)

4

ISO 9001 certificate

5

ISO 14001 certificate

6

CE certificate

7

GMP certificate

8

UDYAM registration

9

Notarized per Rs.300 stamp paper declaring non-blacklisting

10

EFT Mandate Form with cancelled cheque

11

CA turnover certificate

12

OEM authorization letter with turnover copy

13

Income Tax Return with Balance Sheet, Profit & Loss, Trading Account (last 2 assessment years)

14

MII declaration certificate

15

Work Order and Work Completion Copy (matching estimated value)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid on the Patan smart classroom tender in Gujarat 2026

Bidders must meet Gujarat local supplier criteria, submit EMD of ₹90,000? (adjust per 3% of value) via DD/FDR, provide PAN, GST, ISO certifications, UDYAM, GSTR 3B, IT returns, OEM authorization, and work orders. Ensure service centre presence in Gujarat and notarization on Rs. 300 stamp paper. Follow deployment method requirements and submit with technical bid.

What documents are required for Gujarat Patan smart classroom bid 2026

Submit GST certificate, PAN card, GSTR 3B (last 6 months), ISO 9001/14001, CE, GMP certificates, UDYAM registration, notarized anti-blacklisting, EFT mandate with cancelled cheque, CA turnover certificates, OEM authorization, IT Returns and Balance Sheet for last 2 years, and work order copies for equivalent value.

Which standards and certifications are mandatory for this education equipment bid

Bidders must provide ISO 9001, ISO 14001, CE, GMP certifications; UDYAM registration; GST and PAN; MII declaration; and OEM turnover documentation. These ensure quality, environmental compliance, and government eligibility for Patan education procurement.

What is the EMD amount and payment mode for the Gujarat tender

EMD is 3% of the estimated value, paid via DD/FDR from a nationalized bank in favor of District Education Officer – Patan. The original DD/FDR must be uploaded with the technical bid and completed before tender end date.

What are the delivery terms and quantity variation for this tender

The purchaser may increase/decrease quantity by up to 25% at contract placement and during currency. Delivery time extends from the last date of original delivery order, with additional time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days.

What is required to prove financial capability for this Gujarat bid

Submit CA turnover certificates, Income Tax Returns, Balance Sheet, and Profit & Loss accounts for the last two assessment years. This demonstrates financial stability to support deployment of integrated smart classroom equipment.

What is the deployment method and subject coverage in the software

The tender requires a digital E Learning solution with software deployment across listed subjects; ensure compatibility with central controller and interactive boards, and provide method of deployment documentation detailing installation, training, and support aligned to Education Department standards.

Where can bidders verify GST and local supplier eligibility in Gujarat

Eligibility is confirmed by GST registration, PAN, and Gujarat local supplier status with service centre. Verification also includes UDYAM registration and compliance with Gujarat procurement policy 2024, which governs exemption eligibility and supplier legitimacy for Patan district education projects.

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