Indian Army Department of Military Affairs Gear & Vehicle Spare Parts Tender DODA Jammu & Kashmir 2026 ISO/IS Standards
Indian Army
DODA, JAMMU & KASHMIR
Posted:
3 February 2026
Closed:
14 February 2026
GEM
GEM
Indian Army Sleeve Cylinder Assembly & Related Components Tender Kangra Himachal Pradesh 2026
Bid Publish Date
14-Feb-2026, 6:35 pm
Bid End Date
25-Feb-2026, 9:00 am
Location
Progress
Issue14-Feb-2026, 6:35 pm
AwardPending
Quantity
18
Category
Sleeve Cyl Assy
Bid Type
Single Packet Bid
Tender Overview
Organization: Indian Army, Department of Military Affairs. Procurement targets 8 items under the broad category of engine and vehicle assemblies including Sleeve Cyl Assy, Piston Assy, EVR, Volt Meter Assy, AMP Meter, Fuel Pipe, Armature Assy, and Air Filter Assy. Location is KANGRA, HIMACHAL PRADESH - 176001. The project scope includes multiple spare parts assemblies with potential quantity flexibility up to 25% of bid quantity and possible additional orders at contracted rates during the contract period. A pre-bid meeting is planned to address technical and commercial issues, with confirmation that only genuine spare parts will be used and the vehicle/equipment will be inspected prior to delivery. Unique aspect centers on a mix of electrical, fuel, and engine components requiring OEM-grade compatibility and authenticity.
Technical Specifications & Requirements
- Options clause: Quantity may be increased/decreased by up to 25% of bid quantity at contract placement; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Delivery/Inspection: Vehicle/equipment inspection prior to delivery and acceptance; pre-bid clarifications to be resolved in meeting.
- Quality: Only genuine spare parts will be used; OEM-grade components expected.
- Items/BOQ: 8 total items listed in BOQ, though detailed quantities and units are not specified in the data provided.
- Timeline: Delivery period linked to original delivery order date; option-driven extension adheres to stated formula.
Terms, Conditions & Eligibility
- Pre-bid meeting to clarify technical/commercial issues.
- Inspection of vehicle/equipment before delivery and acceptance.
- Genuine spare parts requirement for all supplied components.
- Delivery terms: Option clause allows quantity adjustments up to 25% and corresponding delivery extensions with minimum 30 days.
- ATC clauses: Compliance with All Terms and Conditions as issued; bidders must align with these specifics.
- EMD/Financials: Not specified in the provided data; bidders should prepare standard tender security as applicable.
Key Specifications
-
- Product names: Sleeve Cyl Assy, Piston Assy, EVR, Volt Meter Assy, AMP Meter, Fuel Pipe, Armature Assy, Air Filter Assy
-
- Quantities/Units: Not specified in BOQ data; 8 total items
-
- Standards/Certifications: Not specified in provided data
-
- Quality/Part Authenticity: Only genuine spare parts
-
- Delivery/Inspection: Pre-delivery inspection; acceptance based on inspection
-
- OEM/Brand: OEM-grade components implied, no explicit brand specified
Terms & Conditions
-
Option clause permits ±25% quantity adjustment at contract and during currency with extended delivery time rules
-
Pre-bid meeting will clarify technical/commercial issues; inspection prior to delivery
-
Genuine spare parts requirement; OEM-grade components; adherence to supplied terms
Important Clauses
Payment Terms
Not specified in data; bidders should follow standard government tender payment practices per ATC
Delivery Schedule
Delivery period linked to original delivery order; additional time based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; refer to ATC and contract terms for LD provisions
Bidder Eligibility
-
Experience in supplying engine/vehicle assemblies and related components
-
Ability to provide OEM-authorized genuine spare parts
-
Compliance with inspection and acceptance procedures
Documents 4
GeM-Bidding-8988539.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
8 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Sleeve Cyl Assy | 2.5 KVA Gen Set Spares | 2 | nos | 154wksp.gem | 35 |
| 2 | Piston Assy | 2.5 KVA Gen Set Spares | 2 | nos | 154wksp.gem | 35 |
| 3 | EVR | 2.5 KVA Gen Set Spares | 2 | nos | 154wksp.gem | 35 |
| 4 | Volt Meter Assy | 2.5 KVA Gen Set Spares | 2 | nos | 154wksp.gem | 35 |
| 5 | AMP Meter | 2.5 KVA Gen Set Spares | 2 | nos | 154wksp.gem | 35 |
| 6 | Fuel Pipe | 2.5 KVA Gen Set Spares | 4 | nos | 154wksp.gem | 35 |
| 7 | Armature Assy | 2.5 KVA Gen Set Spares | 2 | nos | 154wksp.gem | 35 |
| 8 | Air Filter Assy | 2.5 KVA Gen Set Spares | 2 | nos | 154wksp.gem | 35 |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates (relevant to engine/vehicle assemblies)
4
Financial statements (as required by tender)
5
EMD security documentation (amount not specified in data)
6
Technical bid documents demonstrating OEM/spares authenticity
7
OEM authorization letters for supplied components
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for sleeve cylinder assembly tender in Kangra Himachal Pradesh 2026
Bidders must submit GST, PAN, experience certificates, financials, EMD documents, OEM authorizations, and technical bid detailing OEM-grade parts. The tender allows up to 25% quantity variation and requires a pre-bid meeting for technical/commercial clarifications. Ensure genuine spare parts and inspection readiness before delivery.
What documents are required for Indian Army vehicle spares tender 2026 Kangra
Required documents include GST registration certificate, PAN card, experience certificates for engine/vehicle assemblies, financial statements, EMD documents, technical compliance certificates, and OEM authorization letters confirming supply of genuine spare parts. Prepare these for bid submission to meet eligibility criteria.
What are the delivery terms and inspection for military spares
Delivery is contingent on original delivery order with potential quantity adjustments up to 25%. A minimum delivery extension of 30 days applies if additional time is needed. Vehicles/equipment will undergo inspection before delivery and acceptance to ensure OEM-grade authenticity.
What standards or certifications are required for defence spares tender
The tender specifies OEM-grade parts; while explicit standards aren’t listed, suppliers should provide OEM authorizations and ensure parts meet the Army’s authenticity requirements. Prepare documentation confirming parts are genuine and compatible with referenced assemblies.
When is the pre-bid meeting for the Kangra tender
A pre-bid meeting is scheduled to clarify technical and commercial issues before contract finalization. Attendees should come prepared with questions on scope, part authenticity, delivery schedules, and option-clauses to align bids with Army expectations.
What is the eligibility for supplying engine assemblies to Indian Army
Eligibility requires demonstrated experience in supplying engine/vehicle assemblies, capability to supply genuine spare parts, and compliant documentation (GST, PAN, financials, EMD). OEM authorization is essential to prove authorized supply of specified assemblies.
How to ensure compliance with option clause in the bid
bidders must plan for potential quantity changes up to 25% and prepare delivery schedules accordingly. Calculation methods follow the contract formula; ensure extended delivery timelines comply with a minimum 30-day extension when applicable.
What are the payment terms for the army spares contract
Specific payment terms aren’t detailed in the data; bidders should await ATC terms. Generally such contracts follow government payment norms post-delivery acceptance, subject to submission of required invoices and compliance with inspection outcomes.
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Documents 4
GeM-Bidding-8988539.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS