Panchayats And Rural Housing Department Gujarat Self-Contained Drinking Water Coolers Tender Vadodara 2025 IS 1475 (Q2)

Tender Overview

The Panchayats And Rural Housing Department Gujarat invites bids for Self-Contained Drinking Water Coolers (V3) as per IS 1475 (Q2) to be supplied to Vadodara, Gujarat 390001. The procurement includes supply, installation, testing, commissioning, operator training, and any statutory clearances. Estimated value is not disclosed; the EMD is ₹85,500, indicating a mid-range equipment package. A key differentiator is the option clause allowing a ±25% quantity adjustment at bid rates, with delivery time calculated from the original delivery period. A Data Sheet must accompany bids to enable parameter matching. The contract requires GST-compliant invoicing to the consignee and a robust after-sales framework, including service centers in Gujarat and a dedicated service helpline. Unique aspects include mandatory logo printing as per buyer’s requirements and the inclusion of all essential accessories in bid pricing.

Technical Specifications & Requirements

• Product: Self-Contained Drinking Water Cooler (V3) under IS 1475 (Q2)
• Data Sheet: mandatory upload; bid evaluation hinges on parameter match
• Scope: Supply, Installation, Testing, Commissioning, Training of operators, and any statutory clearances
• Invoicing: invoice in the name of the Consignee with their GSTIN
• Accessories: include all essential installation accessories within bid price; logo printing as specified
• Service: functional Service Centre in state of each consignee location or establish within 30 days of award; toll-free service number and escalation matrix required
• Warranty/Support: on-site or carry-in warranty conditions as applicable to product and location
• Delivery terms: option to extend, with delivery duration recalculation per clause; extended period minimum of 30 days
• Data validation: product specs must align with Data Sheet; mismatches may lead to bid rejection

Terms, Conditions & Eligibility

• EMD: ₹85,500 (specified in tender terms)
• Delivery: period subject to option clause; extension rules defined (up to 25% quantity)
• GST compliance: GST invoice must reflect consignee details and GST portal payment screenshot
• Service center: establish within 30 days if not existing; evidence required for payment release
• Logo printing: bidder must print organization logo per buyer's requirement
• Data Sheet: mandatory upload with bid; mismatch risks rejection
• Scope of supply: includes Installation, Testing, Commissioning, and Operator Training
• Data Sheet alignment: technical parameters must match the offered product
• Tender requires: dedicated service support and escalation matrix