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Indian Army Lub Oil & Fuel System Spares Tender Ranchi Jharkhand 2026 – 1 Year OEM Warranty & 25% Quantity Flexibility

Bid Publish Date

14-Jan-2026, 10:16 am

Bid End Date

24-Jan-2026, 11:00 am

Location

RANCHI , JHARKHAND

Progress

Issue14-Jan-2026, 10:16 am
AwardPending
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Quantity

21

Key Highlights

  • • - OEM warranty requirement: 1 year with OEM warranty certificates at delivery
  • • - Quantity variation clause: up to 25% increase/decrease during and post contract
  • • - 14 item scope: Lub Oil Filter Assembly, Fuel Pump Assembly (Single Type), Injector Assembly, Piston Assembly, Piston Ring, Big End Bearing, Gasket Set, Sleeve Assembly, Fuel Flexible Pipe, AVR Assembly, Armature Assembly, Stopper Solenoid, among others
  • • - Fitment acceptance: items accepted only after fitment on equipment
  • • - After-sales service: established installation, commissioning, training, troubleshooting, maintenance service group in INDIA
  • • - Service coverage: service centres near consignee destinations to be uploaded with bid
  • • - Documentation: mandatory certificates/documents as per Bid Document/ATC

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a spare-parts procurement across multiple engine and fuel-system components, including Lub Oil Filter Assembly, Fuel Filter Element, Fuel Pump Assembly (Single Type), Injector Assembly, Piston Assembly, Piston Ring, Big End Bearing, Gasket Set, Sleeve Assembly, Fuel Flexible Pipe, AVR Assembly, Armature Assembly, and Stopper Solenoid. The scope is strictly the supply of goods (not turnkey installation). The contract allows a 25% quantity increase/decrease during and after award, with delivery timing calculated relative to original delivery periods. An OEM warranty of 1 year is required, with service-centre coverage within INDIA and post-delivery rectification guarantees. The BoQ lists 14 items, though item-level quantities are not disclosed in the data. This tender emphasizes fitment acceptance and original spares where applicable.

Technical Specifications & Requirements

  • 14 item types included in the scope (Lub Oil Filter Assembly to Stopper Solenoid) with original spare parts requirement
  • Acceptance criteria: items accepted after fitment on equipment
  • Warranty: 1 year from final acceptance or after commissioning, with OEM warranty certificates due at delivery
  • After-sales: Seller must maintain Installation, Commissioning, Training, Troubleshooting, and Maintenance service groups in INDIA; service centre locations near consignee destinations to be uploaded
  • Variation clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; delivery time adjusts per formula with a minimum of 30 days
  • Documentation: Compliance with bid document certificates required; non-submission risks rejection
  • No explicit delivery/install per-item timelines provided; option clause governs extended delivery periods

Terms, Conditions & Eligibility

  • Scope: Supply of Goods only; installation not included
  • EMD/Financial standing: No explicit amount disclosed; bidders must avoid liquidation or insolvency per terms
  • Warranty: 1 year warranty; post-sale service capability within INDIA; OEM certificates required at delivery
  • Acceptance: Items accepted after fitment; original spares preferred
  • Documentation: All certificates and documents per Bid Document/ATC must be uploaded; failure to provide may lead to rejection
  • Clause: Right to alter quantities within 25%; extended delivery governed by option clause; minimum 30 days delivery extension if applicable

Key Specifications

    • Item scope: 14 engine/fuel-system spare parts including Lub Oil Filter Assembly, Fuel Filter Element, Fuel Pump Assembly (Single Type), Injector Assembly, Piston Assembly, Piston Ring, Big End Bearing, Gasket Set, Sleeve Assembly, Fuel Flexible Pipe, AVR Assembly, Armature Assembly, Stopper Solenoid
    • Acceptance:
    • Warranty: 1 year from final acceptance or after commissioning, OEM warranty certificates required
    • After-sales: installation, commissioning, training, troubleshooting, maintenance service group in INDIA

Terms & Conditions

  • Quantity variation up to 25% during/after award

  • 1-year OEM warranty with certificates

  • Supply-only scope; installation not included

Important Clauses

Payment Terms

Not disclosed in data; terms subject to contract and ATC; ensure clarity on payment milestones with delivery acceptance

Delivery Schedule

Delivery period linked to original delivery order; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in data; ensure to review ATC for LD clauses related to late delivery or non-conformity

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Demonstrated experience in supplying engine/fuel-system spares

  • Financial solvency documented via financial statements

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Lub Oil Filter Assy 5.5 KVA Generator 1 nos buyer@916 15
2 Fuel Filter Element 5.5 KVA Generator 2 nos buyer@916 15
3 Fuel Pump Assy Single Type 5.5 KVA Generator 2 nos buyer@916 15
4 Injector Assy 5.5 KVA Generator 2 nos buyer@916 15
5 Piston Assy 5.5 KVA Generator 2 nos buyer@916 15
6 Piston Ring 5.5 KVA Generator 2 nos buyer@916 15
7 Big End Brg 5.5 KVA Generator 2 nos buyer@916 15
8 Gasket Set Comp 5.5 KVA Generator 1 nos buyer@916 15
9 Sleeve Assy 5.5 KVA Generator 2 nos buyer@916 15
10 Fuel Flexible Pipe 5.5 KVA Generator 1 nos buyer@916 15
11 AVR Assy 5.5 KVA Generator 1 nos buyer@916 15
12 Armature Assy 5.5 KVA Generator 1 nos buyer@916 15
13 AVR Assy 11 KVA Generator 1 nos buyer@916 15
14 Stopper Solenoid 11 KVA Generator 1 nos buyer@916 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply of engine/fuel-system spares

4

Financial statements or proof of financial standing

5

EMD/Security deposit documentation (if applicable)

6

Technical bid documents showing product scope and OEM authorizations

7

OEM authorization letters for imported or branded parts (if required)

8

Warranty certificates and after-sales service details

9

Service centre details near consignee locations

Frequently Asked Questions

Key insights about JHARKHAND tender market

How to bid for the Indian Army spares tender in Ranchi 2026?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documentation, OEM authorizations, and technical bid materials. Ensure OEM warranty certificates are provided at delivery and that the supply scope includes 14 specified parts with fitment acceptance. Review ATC for pre-qualification and ensure stock and logistics capabilities meet the 25% quantity variation clause.

What documents are required for Ranchi engine spare parts tender 2026?

Required documents include GST registration, PAN card, company financials, experience certificates, EMD proof, technical bid submission, OEM authorizations if applicable, and after-sales service details with regional service-center information for consignee locations.

What are the warranty terms for Indian Army spare parts supply?

Warranty is 1 year from final acceptance or post-installation, whichever is later. OEM warranty certificates must accompany the delivery. The seller must rectify breakdowns during the warranty period with established India-based after-sales support and service centers near consignee destinations.

What is the quantity variation clause for this tender?

The purchaser may vary quantities by up to 25% of bid/contract quantity. During extended delivery, the time extension is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

Which parts are included in the 14-item scope for Ranchi tender?

Scope includes: Lub Oil Filter Assembly, Fuel Filter Element, Fuel Pump Assembly (Single Type), Injector Assembly, Piston Assembly, Piston Ring, Big End Bearing, Gasket Set, Sleeve Assembly, Fuel Flexible Pipe, AVR Assembly, Armature Assembly, Stopper Solenoid, plus other listed items—acceptance after fitment.

How is acceptance of items determined in this Army tender?

Items are accepted after fitment on equipment, ensuring compatibility with original spare parts. Original spares are preferred, and post-delivery OEM documentation is required for acceptance. Ensure your delivery aligns with fitment verification at consignee location.

What delivery terms apply to the 25% quantity variation clause?

Delivery timing follows the original delivery period; for extended quantities, use the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days extension, and potential extension up to the original period under the option clause.

Where can bidders verify service centers for post-sale support?

Provide a list of established India-based service centers with addresses near consignee destinations in the bid. This ensures timely installation, commissioning, and maintenance support during the warranty period.

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