Kerala Health Dept Laptop & MFP Tender 2026 Kottayam ISI/ISO Standards 2026
N/a
KOTTAYAM, KERALA
Posted:
23 May 2026
Closed:
2 June 2026
GEM
GEM
Port Department Kerala Laptop & MFP Tender Thiruvananthapuram 2026 ISO 9001 A4/Legal Size Printer
Bid Publish Date
24-Jun-2026, 8:21 pm
Bid End Date
06-Jul-2026, 4:00 pm
Value
₹2,75,000
Location
Progress
Issue24-Jun-2026, 8:21 pm
AwardPending
Quantity
8
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The Port Department Kerala invites bids for entry and mid-level laptops and A4/Legal size multifunction printers (MFP) in THIRUVANANTHAPURAM; estimated value: ₹275,000. Scope covers hardware with processor, RAM, storage, pre-loaded OS, and MFP printing capabilities, including duplex, standard paper handling, and on-site warranty. Specification breadth includes various printing speeds, connectivity, and document handling features. Unique aspects include optional quantity adjustments up to 25% during contract execution and extended delivery time rules tied to added quantities. The organization’s procurement focus is hardware modernization at the port administration level, with emphasis on OEM support and standards conformance. This tender requires formal compliance with buyer-added terms and supplier certifications.
Technical Specifications & Requirements
- Product categories: Laptop (processor, RAM, storage, pre-loaded OS) and MFP with printing, scanning, copying capabilities.
- Key specs to capture: Auto duplexing, original document feeder, multiple main paper trays, connectivity options.
- Printing metrics: ISO/IEC 24734 speeds for mono and color where applicable.
- Warranty: On-site warranty with potential extended warranty; ensure service terms are explicit.
- Certifications/standards: ISO 9001 (OEM or bidder), BIS/type test/approval certificates as per product spec.
- Other: Import/offering restrictions, GST invoice submission, and audited turnover documentation may be required.
Terms, Conditions & Eligibility
- Quantity flexibility: Up to 25% increase/decrease at contract; extended delivery periods align to original delivery frame with minimum 30 days.
- GST compliance: Scanned GST invoice and GST portal payment proof during GeM invoice generation.
- OEM requirements: For imported products, Indian office for after-sales service; provide certificate.
- Certificates/Turnover: ISO 9001; BIS/type tests; minimum three-year turnover proof; positive net worth for OEM.
- Documents: Upload required certificates and financial statements with bid; ensure all terms are met for eligibility.
Key Specifications
-
Category: Laptop – Processor, RAM, storage, OS pre-loaded, display size, connectivity
-
Category: MFP – Printing, scanning, copying, duplex, feeder type, paper trays, connectivity
-
Warranty: On-site; extended warranty option
-
Standard: ISO 9001 certification required for bidder or OEM
-
Certifications: BIS/type test/approval certificates per product spec
-
Finance: Estimated value ₹275,000; EMD amount not disclosed
-
Delivery: Option clause allows ±25% quantity adjustment; minimum 30-day extension rule
Terms & Conditions
-
EMD amount not disclosed in tender data
-
25% quantity variation allowed during contract
-
ISO 9001 certification mandatory for bidder or OEM
Important Clauses
Payment Terms
GST invoice with GST portal payment proof; GeM invoice requires scanned GST copy
Delivery Schedule
Delivery period adjusts with added quantity; minimum 30 days extension when exercised
Penalties/Liquidated Damages
Not specified in provided terms; ensure to verify during bid submission
Bidder Eligibility
-
OEM or bidder must hold ISO 9001 certification
-
Positive net worth as per last audited financials
-
Registered office in India for imported products’ after-sales support (OEM requirement)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Authority Records
PORT DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9513598.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Entry Level |
| Processor | Processor Number | AMD Ryzen 3 5425U, Intel Core i3 - 1215U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Home |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements or CA certificate for turnover
4
ISO 9001 certificate (OEM or bidder)
5
BIS licence, type test certificate, approval certificates as per product spec
6
OEM authorization / channel partner certificate for offered models
7
Proof of positive net worth (last audited statement)
8
GST invoice template and GST payment proof (as applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid in tender for laptops and MFPs in Thiruvananthapuram Kerala 2026?
Bidders must meet ISO 9001 certification, provide BIS/type test certificates, and demonstrate positive net worth. Prepare GST registration, PAN, turnover proof, OEM authorization, and technical bid. The delivery framework allows a 25% quantity variation with minimum 30 days extra delivery; ensure GeM invoice GST compliance.
What documents are required for Port Department Kerala procurement 2026?
Submit GST registration, PAN, audited turnover statements, ISO 9001 certificate, BIS/type test certificates, OEM authorization, and positive net worth proof. Include scanned GST invoice and GST payment screenshot for GeM invoicing, plus mandatory bid documents specified in ATC.
What standards and certifications are mandatory for offered laptops and MFPs?
Offerers must hold ISO 9001 certification; provide BIS licence, type test certificates, and any product-specific approvals. UV, safety, and conformity documents should align with the product specification; ensure OEM compliance for imported items with Indian after-sales service capability.
What is the estimated value and delivery flexibility for this tender?
Estimated value is ₹275,000. The buyer reserves a ±25% quantity adjustment and corresponding delivery time; extended delivery periods are calculated with a minimum 30-day baseline, starting from the last delivery order date.
What is the required warranty for laptops and MFPs in this bid?
Bidders must offer on-site warranty, with potential option for extended warranty beyond standard period. Ensure warranty terms cover hardware failures, service response times, and part availability for the duration specified in the bid documents.
Which location and organization are procuring laptops and MFPs in 2026?
Procurement is by the Port Department Kerala in THIRUVANANTHURAM, KERALA, focused on entry to mid-level laptops and A4/Legal size MFPs to modernize port office operations.
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Documents 4
GeM-Bidding-9513598.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS