GEM

Kalahandi University Bhawanipatna Digital Duplicators V4 Tender Odisha 2025 with OEM Support & 25% Quantity Flexibility

Bid Publish Date

22-Nov-2025, 12:23 pm

Bid End Date

02-Dec-2025, 5:00 pm

Location

KALAHANDI , ODISHA

Progress

Issue22-Nov-2025, 12:23 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

Kalahandi University Bhawanipatna, under the Higher Education Department Odisha, seeks bids for procurement of Digital Duplicators (V4) — Q2. The tender indicates a flexible quantity option of up to 25% increase at contracted rates and assigns delivery timing calculations tied to the original period, with a minimum extension logic. The requirement emphasises that for imported items, the OEM or Authorized Seller must have an Indian registered office to provide after-sales service. There are no BOQ items listed in the current data; no explicit Estimated Value or EMD amounts are provided. This procurement targets on-campus administrative and archival capabilities, emphasizing post-sale support and adaptability in order quantities. A notable differentiator is the explicit option clause governing quantity adjustments and delivery extensions. The tender is located in Kalahandi, Odisha.

Technical Specifications & Requirements

  • Product category: Digital Duplicators (V4) – Q2
  • No BOQ items available; limited technical data provided
  • Imported product requirement: OEM or Authorized Seller must have registered Indian office to provide after-sales service
  • Delivery logic: delivery period adjustments based on (additional quantity ÷ original quantity) × original delivery period, minimum 30 days; extensions may be capped to the original delivery period
  • Compliance expectation: bidders must acknowledge and comply with the option clause and after-sales support requirements
  • Additional context: no explicit model numbers, capacities, or performance metrics are stated in the provided data

Terms, Conditions & Eligibility

  • Option Clause: Purchaser can increase/decrease quantity by up to 25% at contract time and during currency at contracted rates
  • Delivery & Extension: extended delivery time calculation as described, minimum 30 days; extended time may be capped to original period
  • Imported items: OEM/Authorized Seller must have India-based registered office for after-sales service; submit certification
  • Documentation readiness: bidders should be prepared to comply with generic tender submission norms including potential OEM authorizations
  • EMD/Estimated value: not specified in the provided data; bidders should verify during inquiry
  • Other: bidders must comply with buyer-specific terms uploaded as ATC; no explicit warranty or penalty terms stated here

Key Specifications

    • Product category: Digital Duplicators (V4) – Q2
    • BOQ items: Not available; no itemized quantities listed
    • EMD / estimated value: Not specified in the data
    • Delivery mechanism: 30+ days minimum extension; quantity increase up to 25%
    • Warranty / service: Not explicitly stated; OEM service requirement implied for imports
    • Compliance: OEM/Authorized Seller must have Indian registered office for after-sales support

Terms & Conditions

  • Option to adjust quantity up to 25% at contracted rates

  • Delivery period extensions based on a calculated formula with minimum 30 days

  • OEM/Authorized Seller must maintain Indian registered office for after-sales service on imported items

Important Clauses

Delivery Terms

Delivery period follows last date of original delivery order; extended delivery time computed as (additional quantity ÷ original quantity) × Original delivery period, minimum 30 days.

Quantity Adjustment

Purchaser may increase/decrease order quantity up to 25% during contract placement and currency at contracted rates.

OEM Post-Sales Support

For imported products, OEM or Authorized Seller must have registered office in India to provide after-sales service; certificate required.

Bidder Eligibility

  • Experience in supplying or maintaining Digital Duplicators or similar office automation equipment

  • Proof of GST registration and PAN card

  • Financial stability documentation (audited statements preferred)

  • OEM authorization for imported items showing Indian service presence

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant to Digital Duplicators or similar equipment)

4

Financial statements (audited if available)

5

EMD/Security deposit documents (as per purchaser guidance)

6

Technical bid documents (conformity to Digital Duplicators specifications)

7

OEM authorization/certifications (for imported items with Indian service office)

8

Any additional bidder eligibility documents specified in ATC

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Digital Duplicators tender in Kalahandi Odisha 2025

Bidders should confirm eligibility under Odisha Higher Education procurement, prepare OEM authorization for imported items, gather GST and PAN, and submit technical bids with any required service certifications. The tender allows a 25% quantity variation and requires Indian-based OEM support, with delivery terms derived from the original schedule.

What documents are required for Duplicators tender in Odisha

Required documents include GST certificate, PAN card, experience certificates for related equipment, financial statements, EMD documentation, OEM authorizations for imported items, and any ATC-specified technical bids. Ensure Indian OEM support is verifiable via registered office certificate.

What is the delivery extension policy for Digital Duplicators Odisha

Delivery extensions follow the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The Purchaser may extend within the original delivery period and up to total original period if the option clause is exercised.

What are the OEM requirements for imported duplicators in Odisha

Imported items must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. A certificate confirming this requirement must be submitted with the bid, ensuring post-purchase support within India.

How is the 25% quantity variation applied in this tender

The Purchaser can increase or decrease bid quantity by up to 25% at contract signing and during the contract currency at contracted rates. Any such variation triggers corresponding adjustments to delivery timelines per the option clause.

What is the estimated value or EMD for the Digital Duplicators tender

The provided data does not reveal explicit Estimated Value or EMD amounts. Bidders should seek clarification from the issuing authority or review the ATC document for exact financial requirements prior to bid submission.

When is the submission deadline for the Odisha Digital Duplicators bid

The tender data here does not specify submission dates. Bidders should monitor the official portal and the ATC document for the final submission deadline, ensuring all documents including OEM authorizations and service commitments are ready.

What standards or certifications are required for Duplicators in Odisha

Explicit standards are not listed in the provided data. Bidders should prepare to demonstrate compliance through OEM certifications, service capability in India, and any organization-specific requirements posted in ATC; verify.ISO or equivalent certifications may be expected per standard tender practices.