Infrastructure Development Ports And Iwt A4 & Legal Size Multifunction Printer Tender 2026 Rajasthan
Infrastructure Development Ports And Iwt
BANGALORE, KARNATAKA
Posted:
8 May 2026
Closed:
18 May 2026
GEM
GEM
Rail Wheel Factory Yelahanka Pigment/Dye Inkjet MFP Tender Bangalore Karnataka 2026
Progress
Issue10-Jul-2026, 11:46 am
AwardPending
Quantity
17
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Rail Wheel Factory Yelahanka of Indian Railways invites bids for a Pigment/Dye Combo Inkjet Multifunction Printer (MFP) with Print, Copy, Scan, and ADF capabilities. The scope includes Supply, Installation, Testing and Commissioning of the printer, with on-site warranty terms and service support. The product supports Integrated Refillable Ink Tank System (CMYK), duplex scanning, and full connectivity (USB, Wi‑Fi, Ethernet). The tender emphasizes establishing or leveraging local service centers within each consignees’ state and provides a 3‑year OEM warranty post-acceptance. A dedicated escalation matrix and toll-free service contact are required. This procurement targets reliable, standards-compliant office printing for Rail Wheel Factory operations in Bengaluru, Karnataka. The bid appears to focus on a high-availability, networked printing solution with robust post-sales support.
Technical Specifications & Requirements
- Print Technology: Pigment/Dye Combo Inkjet; Functions: Print, Copy, Scan with ADF; Ink System: Integrated Refillable Ink Tank System (CMYK); Control Panel: LCD Display
- Print/Scan Performance: Best resolution up to 4800 x 1200 dpi; Print Speed: Up to 35 ppm (Black) and 23 ppm (Colour); ISO speeds: simplex 18 ipm black / 9 ipm colour; Duplex 7 ipm black / 5 ipm colour
- Paper Handling: 250-sheet input tray; ADF capacity 50 sheets; Auto-duplex; Media up to A4; Borderless printing to A4
- Connectivity & Scanning: USB 2.0, Wi‑Fi, Wi‑Fi Direct, Ethernet; Scan resolution up to 1200 x 2400 dpi; Scannable formats JPEG, TIFF, PDF, BMP, PNG; 216 x 297 mm max ADF scan
- Warranty & Service: On-site warranty for 3 years from final acceptance; extended warranty option; installation, commissioning, training and maintenance support required; OEM must provide service centers near consignee destinations
- Regulatory/Compatibility: Windows drivers available; warranty certificates to be submitted at delivery
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in tender data; bidders should confirm exact amount and submission mode
- Service Centers: Functional service center in the state of each consignee location; establish within 30 days if not existing; payment upon documentary evidence
- Support: Dedicated toll-free service number and escalation matrix required
- Warranty: 3-year OEM warranty from acceptance; post-installation support and maintenance in INDIA; installation/commissioning/training included
- ATC Clause: Pigment/Dye combo inkjet printer with on-site warranty and 3-year coverage; ensure service network and timely response
- bidders must provide OEM-authorized documentation and proof of after-sales capabilities
Key Specifications
-
Product: Pigment/Dye Combo Inkjet Printer MFP with Print, Copy, Scan + ADF
-
Ink System: Integrated refillable CMYK ink tank
-
Print Resolution: Up to 4800 x 1200 dpi
-
Print Speed: 35 ppm (Black), 23 ppm (Colour)
-
ISO Speeds: Simplex 18 ipm Black, 9 ipm Colour; Duplex 7 ipm Black, 5 ipm Colour
-
Paper Handling: 250-sheet tray, 50-sheet ADF, Auto-Duplex, A4 borderless
-
Connectivity: USB 2.0, Wi-Fi, Wi-Fi Direct, Ethernet
-
Scan: Up to 1200 x 2400 dpi; Max Scan Size 216 x 297 mm; File formats JPEG, TIFF, PDF, BMP, PNG
-
Warranty: On-site 3 years; extended warranty option
Terms & Conditions
-
EMD amount and submission method to be confirmed by purchaser
-
Service center in state of consignee; 30 days to establish if not existing
-
3-year OEM warranty with installation, commissioning, training
-
Dedicated toll-free service number and escalation matrix required
-
All documentation: OEM authorization and after-sales capability proofs
Important Clauses
Payment Terms
Payment to be aligned with delivery, installation and acceptance; exact terms not disclosed in data
Delivery Schedule
Scope includes Supply, Installation, Testing and Commissioning; no explicit delivery window provided
Penalties/Liquidated Damages
Penalties not detailed in the provided terms; ensure compliance with vendor escalation and warranty commitments
Bidder Eligibility
-
Proven experience in supplying/implementing inkjet MFPs with ADF in governmental projects
-
Valid OEM authorization and service capability in INDIA
-
Financial stability evidenced by recent financial statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bengaluru Urban
Delivery Pincodes
560064
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Samuel Jayaraj J | 560064,OFFICE OF THE SR.EDPM, RAIL WHEEL FACTORY, YELAHANKA, BENGALURU | Bengaluru Urban | Karnataka | 560064 | 17 | 15 | - |
Authority Records
MINISTRY OF RAILWAYS
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Bid Preparation
GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9587138.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Inkjet |
| General Product Information | Type of Printing | Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning Capabilities | Maximum Scan Area (Platen/ADF) | A4, A4 and Legal Or higher |
| Scanning Capabilities | Scan To Functions | Scan to Local Computer |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar inkjet MFP supply/installation
4
Financial statements for last 3 financial years
5
EMD submission proof (if applicable) and payment method
6
Technical bid documents and OEM authorization letters
7
Warranty certificates and service center details
8
Installation, Commissioning and Training plan
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the Pigment/Dye inkjet MFP tender in Bangalore?
Submit the complete bid package including GST, PAN, OEM authorization, financial statements, and EMD if applicable. Provide installation, commissioning, training plan, and proof of a functional service center in Karnataka. Ensure OEM warranty certificates and service escalation details are included for Rail Wheel Factory procurement.
What documents are required for the inkjet MFP tender in Karnataka?
Required documents include GST certificate, PAN, last 3 years' financials, experience certificates for similar inkjet MFPs, OEM authorization, installation/maintenance plan, EMD proof, and warranty certificates. Also supply service center details and toll-free support information as part of technical bid.
What technical standards apply to the inkjet MFP bid in Bengaluru?
The printer must be Pigment/Dye combo inkjet with CMYK, 4800 x 1200 dpi resolution, 35 ppm black/23 ppm color print speeds, A4 borderless, 250-sheet tray, 50-sheet ADF, and ISO simplex/duplex speeds. Ensure Windows drivers and network connectivity (USB/Wi‑Fi/Ethernet) are provided.
When is the delivery and installation required for Railways procurement?
Delivery, installation, testing and commissioning are included in scope, with an expectation to establish service centers within 30 days of award if not existing. Final acceptance follows installation and testing per purchaser requirements; payment terms to be clarified in contract.
What is the warranty requirement for the inkjet MFP tender in Karnataka?
The vendor must provide a 3-year OEM warranty from final acceptance or completion of installation/commissioning, with certificates submitted at delivery. An extended warranty option may be available; after-sales service must be managed via a nationwide service network.
What are the essential eligibility criteria for Railways inkjet MFP bid?
Eligibility includes prior experience with similar inkjet MFP supply/installation, valid OEM authorization, demonstrable service capability within INDIA, and submission of comprehensive financial and technical bids. A dedicated service center in Karnataka strengthens eligibility for consignees.
What are the payment terms for Rail Wheel Factory procurement?
Exact payment terms are not disclosed in the data. Typically, payment follows delivery and acceptance, contingent on documentary evidence of installation and commissioning. Bidders should confirm terms in the contract and ensure readiness to support service commitments.
Which connectivity options must the inkjet MFP support for Railways?
The printer must support USB 2.0, Wi‑Fi, Wi‑Fi Direct, and Ethernet connectivity. It should provide Scanning up to 1200 x 2400 dpi, and support common formats like JPEG, TIFF, PDF, BMP, PNG for scanned outputs.
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Documents 4
GeM-Bidding-9587138.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS