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Indian Army High End Desktop Computer & UPS Tender PoONCH Jammu & Kashmir 2026

Bid Publish Date

21-Jun-2026, 9:51 pm

Bid End Date

13-Jul-2026, 10:00 am

Location

POONCH , JAMMU AND KASHMIR
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Progress

Issue21-Jun-2026, 9:51 pm
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Quantity

10

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Categories 3

UPS ATM MICRO CONTROLLER

Tender Overview

Indian Army (Department Of Military Affairs) invites bids for a High End Desktop Computer (Q2) and a Line Interactive UPS with AVR (V2) to be deployed in POONCH, JAMMU & KASHMIR - 185101. The scope covers supply, installation, testing, commissioning, and operator training, with OS preloaded as Windows 11 Pro (26H2), Office 2024 Pro, and Quick Heal Antivirus 2026. ATC clauses mandate AI-enabled hardware and software support, with strict adherence to the specified tech specs. The procurement requires OEM-certified resources for deployment and after-sales support in India. A 25% quantity option is reserved for future adjustments, with delivery timelines extending proportionally. Bidders must satisfy mandatory documents (PAN, GST, EFT mandate) and ISO 9001 certification. The tender emphasizes modern AI-ready, OEM-backed solutions and mandates on-site OEM warranty, service centers, and dedicated support channels. Unique aspects include mandatory preinstalled software suite, AI-capable hardware, and compliance with bidder meeting tech specs or higher.

Technical Specifications & Requirements

  • Product scope includes: High End Desktop Computer (processor package per BOQ), Line Interactive UPS with AVR (V2), and accompanying peripherals as defined in the tender terms
  • Key hardware categories: Processor (base and higher numbers), Motherboard with PCIe x1/x4/x16, M.2 slots for SSD and WiFi, TPM, Graphics Type, RAM type and capacity, expandable RAM, total DIMM slots, and populated slots
  • Storage: Primary and optional secondary storage capacities; internal bays (2.5" and 3.5"), optical drive availability, monitor with camera, speakers, and USB/port configurations (USB A 2.0, USB 3.2 Gen 1, USB-C, HDMI, DP, VGA, Serial/Parallel where applicable)
  • Monitor details: panel type, size in cm, max resolution, integrated webcam with microphone
  • Connectivity: USB, HDMI/DP, VGA, serial/parallel ports; optical drive bays; monitor features including built-in webcam
  • Software/OS: Factory pre-loaded Windows 11 Pro; Office 2024 Pro; antivirus with 3-year license; AI-enabled hardware prerequisites
  • Compliance: ISO 9001 certified bidder or OEM; OEM-authorized service presence in India; on-site warranty and post-sales support; installation/commissioning/training included
  • Service/Support: dedicated toll-free service line; service centers availability; OEM-certified installation teams; vendor to meet tech specs or higher as certified

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease bid quantity up to 25% and extend delivery proportionally with minimum 30 days
  • Installation/Testing/Training: To be carried out by OEM or OEM-certified resource or authorized reseller
  • Imported products: OEM must have registered Indian office for after-sales support
  • Submission documents: PAN, GSTIN, canceled cheque, EFT mandate certified by bank
  • Scope of supply: bid price includes supply, installation, testing, commissioning, training and any statutory clearances
  • Certifications: bidder or offered product OEM must hold ISO 9001 certification
  • ATC requirements: Windows 11 Pro, Office 2024 Pro, antivirus, AI-enabled components; strict adherence to tech specs with certificate
  • Service commitments: dedicated support line and service centers; OEM support in India
  • Warranty: on-site OEM warranty to be provided; post-sales service terms defined
  • Other: bidders must ensure OEM authorization for the supply and commissioning; compliance with all statutory requirements

Key Specifications

    • High End Desktop Computer with Base Processor Number and Higher Processor Number as specified
    • Motherboard: PCIe slots - 1, 4, 16 and M.2 slots for SSD and WiFi; TPM present
    • Graphics: Type specified; dedicated GPU presence if required; memory capacity clearly defined
    • RAM: Type, total capacity, and expandable limits; number of DIMM slots and populated slots
    • Storage: Primary and optional secondary storage capacities in GB; internal bays for 2.5" and 3.5" drives
    • Monitor: Panel type, screen size in cm, maximum resolution, integrated webcam with mic; monitor ports
    • Ports: USB A (2.0, 3.2 Gen1), USB-C, Serial, Parallel, VGA, HDMI, DP
    • Optical Drive: Availability and type if required
    • UPS: Line Interactive with AVR, UPS rating in kVA, inverter technology, efficiency, minimum backup time
    • OS/Software: Factory pre-loaded Windows 11 Pro, Office 2024 Pro, antivirus (3 years)
    • Warranty: On-site OEM warranty period and coverage details
    • Compliance: ISO 9001 certified supplier; AI-enabled hardware/software requirements
    • Delivery & Installation: Scope includes supply, installation, testing, commissioning, training

Terms & Conditions

  • Option clause allowing +/- 25% quantity adjustment and extended delivery within contract terms

  • OEM-certified installation, testing, commissioning, and training mandatory; Indian after-sales presence

  • ISO 9001 certification required; Windows 11 Pro, Office 2024 Pro, and antivirus preinstalled

  • Evidence of Indian service centers and dedicated support line required

  • PAN, GSTIN, EFT mandate, and cancelled cheque submission mandatory

Important Clauses

Payment Terms

Payment terms are defined in T&C; specific percentages/timeframes not disclosed in data provided

Delivery Schedule

Delivery must consider option clause; minimum 30 days increment when quantities are increased

Penalties/Liquidated Damages

Penalties or LD details are not expressly listed; bidders should assume standard government procurement LD regimes

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • OEM-authorized service presence in India

  • Experience in supply/installation of high-end desktops and UPS systems

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

High End Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Poonch

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-PoonchPoonch--530-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9406656.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number NA for Higher Processor Or higher
PROCESSOR Higher Processor Number Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher
PROCESSOR Out of Band Management NA, Intel vPro, DASH Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (PCIe x 4) 0, 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 0, 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for SSD 0, 1, 2, 3 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for WiFi 0, 1 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
GRAPHICS Graphics Type Integrated
GRAPHICS Size of Memory in Case of Dedicated Graphic Card (GB) 0.0 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) Type of RAM DDR5 Or higher
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
MEMORY (RAM) Memory Expandable up to (in GB) 64, 128 Or higher
MEMORY (RAM) Total Numbers of DIMM Slots Available 2, 4 Or higher
MEMORY (RAM) Number of DIMM Slots populated with Memory Card 1
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage, HDD@5400RPM, HDD@7200RPM, NVME - SSD Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0, 500.0, 512.0, 1024.0, 2048.0 Or higher
BAYS AVAILABILITY Number of Internal Bays Available, Size 2 Point 5 Inch 0, 1, 2 Or higher
BAYS AVAILABILITY Number of Internal Bay Populated, Size 2 Point 5 Inch 0
BAYS AVAILABILITY Number of Internal Bays Available, Size 3 Point 5 inch 2 Or higher
CABINET Cabinet Form Factor Tower (More than 13 to 26 Liters)
CABINET Bays for Optical Drive 1 Or higher
CABINET Optical Drive No Optical Drive, DVD R/W
CABINET Audio Interface Type Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-In, Audio-Out
PORTS Number of USB Type A Ports (Version 2 Point 0) 2, 3, 4 Or higher
PORTS Number of USB Type A Ports (Version 3 point 2 Gen 1) 5, 6 Or higher
PORTS Number of USB ports Type C 1, 2 Or higher
PORTS Number of Serial Ports 0, 1, 2 Or higher
PORTS Number of Parallel Ports 0, 1, 2 Or higher
PORTS Number of VGA Ports 0, 1, 2 Or higher
PORTS Number of HDMI Ports 1, 2 Or higher
PORTS Number of DP Ports 0, 1, 2 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type In Plane Switching (IPS)
Monitor Screen Size (in CMs) 58.1 - 63 (22.87" - 24.8")
Monitor Maximum Resolution (Pixels) 1920 x 1080 (Full HD)
Monitor Monitor Port HDMI, VGA, Display Port
Monitor Integrated Webcam with Mic No
Monitor Speaker Yes
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate (bank-certified)

5

ISO 9001 certification (bidder or OEM)

6

OEM authorization / authorized reseller certificate

7

Proof of on-site OEM warranty and service network in India

8

Experience certificates for similar high-end desktop/UPS deployments

9

Technical bid documents detailing compliance with Windows 11 Pro, Office 2024 Pro, and antivirus suite

10

Statement of conformity for AI-enabled hardware per ATC

11

Any other statutory licenses or clearances as per applicable law

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the high end desktop tender in PoONCH Jammu Kashmir 2026?

Bidders must submit PAN, GSTIN, canceled cheque, and EFT mandate along with ISO 9001 certification. Ensure OEM authorization for installation and post-sales support in India, and provide detailed technical bid showing Windows 11 Pro, Office 2024 Pro, and antivirus preinstall. Delivery terms may reflect 25% quantity option.

What documents are required for PoONCH desktop and UPS procurement?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, ISO 9001 certificate, OEM authorization, proof of Indian after-sales service, and technical bid detailing AI-enabled hardware, Windows 11 Pro, and antivirus suite. Also include experience certificates for similar deployments and service center details.

What are the key technical specifications for the desktop and UPS?

Key specs cover Processor numbers, PCIe slots (1/4/16), M.2 for SSD/WiFi, TPM, RAM type and capacity, primary/secondary storage, internal bays, monitor features (panel type, resolution, webcam), USB/HDMI/DP/VGA ports, and UPS rating with inverter efficiency. AI-enabled hardware and Windows 11 Pro are mandatory.

What are the delivery and installation requirements for this tender?

Delivery follows the option clause up to 25% quantity with proportional extension; installation, testing, commissioning, and training must be performed by OEM-certified personnel or OEM-authorized resellers, with on-site warranty and Indian service support guaranteed.

Is ISO 9001 certification mandatory for bidders and OEMs?

Yes, ISO 9001 certification is mandatory either for the bidder or the offered OEM. This ensures quality management processes across supply, installation, and after-sales support for the high-end desktop and UPS solution.

What software is preinstalled on the proposed desktop system?

The system must include Windows 11 Pro (26H2), Office 2024 Pro, and Quick Heal Antivirus Total Security 2026 for a three-year license, aligning with ATC clauses and AI-enabled hardware requirements.

What are the post-sales support expectations for India?

Bidders must provide dedicated toll-free service, service centers in India, OEM-certified installation teams, and on-site OEM warranty coverage. The vendor should guarantee timely service response and availability of spare parts through an Indian office.

What is the procurement location and product category for this bid?

This tender is for the Indian Army in PoONCH, Jammu & Kashmir, covering High End Desktop Computers and Line Interactive UPS with AVR (V2), with AI-enabled hardware and OEM-backed deployment requirements.

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