Indian Oil Corporation Limited Video Conferencing Camera & Interactive Panels Tender New Delhi 2026 ISO/IS 550 Compliant

Tender Overview

Indian Oil Corporation Limited (IOCL) seeks procurement of new display units, video conferencing cameras (PTZ) and related accessories for the new mini conference room at RHQ, Scope Complex, New Delhi. The scope covers supply of goods with on-site installation, door delivery, and GST-inclusive pricing. Key differentiators include a mandatory 8-week delivery period, 3-year warranty for PTZ cameras and speakers, and a 3-year (or higher per spec) display warranty. The bid must reflect all indirect costs such as freight, packing, and insurance. The contract is a goods-only supply with no forseeable service extension beyond installation.
IOCL location: NEW DELHI, DELHI; category: Video Conferencing Camera / Web Camera (V2) and Interactive Panels with CPU; procurement aligns to upgrading the RHQ conference capabilities. Unique aspects include integration readiness with existing AV systems and compliance with stated warranty terms and delivery windows.

Technical Specifications & Requirements

• Display: 3-year warranty; display type, minimum contrast ratio, panel size, resolution, brightness, and life expectancy to be aligned with attached specification sheet.
• VC Camera: PTZ capability, maximum resolution, pan/tilt ranges, optical/digital zoom, FOV, frame rate, and image processing features to meet conference-room usage; on-site warranty for camera components (3 years).
• CPU/OPS: Open Pluggable Specification readiness, CPU type, cores, memory (GB), SSD, OPS slot, pre-installed OS (optional).
• Ports & connectivity: HDMI in/out, USB 2.0/3.0, USB-C, audio, RJ-45, Bluetooth/Wi-Fi, and built-in speakers; OPS inclusion is optional but if included, is within scope.
• Accessories: extra HDMI cable, stylus/pen per panel, mounting hardware; Bluetooth/Wi‑Fi connectivity required.
• Compliance: GST included; delivery 8 weeks; PBG not applicable; payment within 30 days of receipt and acceptance.

Terms, Conditions & Eligibility

• Delivery: 8 weeks from order date; door delivery to RHQ Scope Complex, New Delhi.
• Payment: 100% payment within 30 days of receipt and acceptance of material.
• Warranty: PTZ camera and speakerphone – 3 years; display – 3 years or as per attached spec sheet.
• EMD/Performance: Not specified in ATC; scope is goods-only supply; GST to be quoted inclusively.
• Documentation: GSTIN of consignee to be used on invoices; ensure OEM authorizations and technical compliance certificates are included with bid.
• Terms: Option clause permits quantity variation up to 25% during contract; extended delivery time computed per clause with minimum 30 days.
• Compliance: All costs including freight, packing, transit insurance to be included in quoted price; door delivery basis.