Indian Army Department Of Military Affairs Vehicle Spare Parts Tender 2026 ISO 9001 Supply 2026

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of various vehicular components including Relay Valve, Door Regulator RH, Hub Seal Rear, Rubber Pad, Regulating Valve, Switch, Bearing Frt Wheel, Wheel Brg Cone, Becon Orange 24V, Rear Wiper Blade Assembly, Brg Clutch Release, Oil Seal T Case, Field Coil Assembly, Resistance, Radiator Assembly, Tank Coolant, Rod Assembly Steering Drag, Shroud Fan, and related items. The BOQ comprises 18 items, with the scope limited to the supply of goods (no works). The bidder must meet ISO 9001: ensure the bidder or OEM holds ISO 9001 certification. A generic option clause allows quantity variation up to 25% during contract and extended delivery periods. The contract requires advance sample approvals and uses a two-sample submission process with modification timelines. Vendor code creation and standard documentation are mandatory. Unique tie-ins include procurement terms and sample-based acceptance for bulk manufacturing.

Technical Specifications & Requirements

• Product categories: Vehicular spares and accessories (18 items in BOQ)
• Scope: Supply of Goods only; no installation or services
• Certifications: ISO 9001 (bidder or OEM) mandatory
• ISO/Quality controls: General quality framework under contract; no other specs provided
• Sample process: Submit 2 advance samples within 5 days of award; buyer to approve or list modifications within 5 days; delay in approval may shift delivery schedule; if major deviations occur, fresh samples may be requested
• Quantities/values: Estimated value and exact quantities not disclosed; quantity variation up to 25% allowed
• Documentation: PAN, GST, cancelled cheque, EFT mandate required for vendor-code creation
• Delivery: Delivery period subject to option clause and extended periods with minimum 30 days implied by extension rule
• Scope to supply only goods; no warranty details specified beyond standard ISO framework

Terms, Conditions & Eligibility

• EMD: Not specified in data; bidders must follow standard tender practice for EMD submission
• Documentation for bid: PAN Card, GSTIN, cancelled cheque, EFT mandate (bank-certified)
• Sample/approval: Advance samples required; supply must align with approved sample; non-conforming samples may lead to contract termination or re-sampling
• Payment terms: Not explicitly stated; contract conditions refer to standard procurement terms and supplier compliance
• Delivery terms: Option clause permits up to 25% quantity variation; delivery timeframes tied to last delivery order date and extended periods; minimum 30 days rule applied to time extension
• Eligibility: ISO 9001 certification (bidder or OEM); vendor-code creation requirements; registration and financial documentation implied by supplier setup
• Additional terms: Scope restricted to supply of goods; no installation services; sample costs borne by seller until approval; bulk manufacturing contingent on sample approval