State Institute Of Rural Development Desktop Computer & Multifunction Printer Tender Tamil Nadu 2026 — ISO QMS, 4-Star Required

Tender Overview

The State Institute Of Rural Development (Rural Development and Panchayat Raj Department, Tamil Nadu) seeks supply, installation, testing, commissioning, and operator training for entry and mid-level desktop computers and multifunction printers. Project scope includes complete delivery, on-site installation, and training with statutory clearances if required. Estimated order quantity may vary up to 25% during contract execution, with delivery timelines anchored to the last delivery order date. The procurement emphasizes OEM warranty, Tamil Nadu GST compliance, and Manufacturer Authorization. A strong emphasis on post-installation payment upon GST-compliant invoice is noted. The tender requires prior government procurement experience and ISO QMS certification, ensuring quality and traceability for public-sector deployments.

Technical Specifications & Requirements

• Product categories: Entry and Mid Level Desktop Computers (Q2) and Multifunction Printer (Print, Scan, Copy) (Q2)
• Essential hardware: Processor details, RAM capacity (GB), SSD/HDD capacities (GB), and monitor availability with screen size in centimeters
• Pre-installed OS: Factory pre-loaded OS by Desktop OEM
• Printing: Print speed per ISO/IEC 24734 (A4 Mono & Colour), A3 Mono/Colour speeds, auto duplexing, paper handling including document feeder and main trays
• Connectivity: standard interfaces and network options; warranty: On-site OEM warranty (years)
• Compliance: product must meet listed standards and be OEM-backed with appropriate certifications
• Delivery scope: installation, testing, commissioning, and operator training; and inclusion of statutory clearances if any
• Documentation: OEM authorization and warranty proof required for payment processing

Terms, Conditions & Eligibility

• EMD: Not explicitly specified in the data; bidders must review ATC for exact amount
• Payment terms: 100% payment after supply, installation, and GST-compliant invoice submission; no advance payment
• Delivery schedule: Delivery begins post-order with option to extend per clause; delivery time adjustments calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
• Documentation: Pan card reflected in financials, valid Tamil Nadu GST, Manufacturer Authorization, undertaking that bidder is not in liquidation, audited financial statements (FY 2022-23 to 2025-26) and IT Returns
• Quality & compliance: ISO Quality Management System certificate; OEM warranty verification; 4+ star vendor rating; prior government supply experience with contract copies
• Purchase scope: Scope includes supply, installation, testing, commissioning, operator training, and statutory clearances if needed
• Return to base & penalties: Detailed LD/penalties not listed in data; ATC references must be followed