GEM

Odisha Revenue & Disaster Management Department IT Equipment Tender: All-in-One PCs, Laptops, and MFM V2 (Q2) 2025

Bid Publish Date

24-Nov-2025, 2:57 pm

Bid End Date

04-Dec-2025, 3:00 pm

Location

KENDUJHAR , ODISHA

Progress

Issue24-Nov-2025, 2:57 pm
AwardPending
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Quantity

6

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 2

LAPTOP MACHINE

Tender Overview

Odisha’s Revenue and Disaster Management Department seeks procurement of All-in-One PC (V2) (Q2), Entry and Mid Level Laptop - Notebook (Q2), and Multifunction Machine MFM (V2) (Q2). The bid text implies multiple device categories with a focus on standard OEM compliance and after-sales support within the state. The terms highlight a flexible quantity clause allowing up to 25% increase/decrease in orders and extended delivery in line with contract execution. Key differentiators include requirement for local OEM service centers within Odisha, and mandatory ISO certifications. The opportunity is framed around structured vendor capability and compliance rather than a single product line, signaling a comprehensive IT equipment procurement for state agencies.

  • Target location: Odisha
  • Organizing body: Revenue and Disaster Management Department Odisha
  • Categories: All-in-One PC (V2), Notebook Laptops, Multifunction Machines (V2)
  • Estimated value: not disclosed; EMD not specified
  • Unique requirement: local OEM service center in Odisha and OEM authorization at bid submission
  • Delivery flexibility: 25% quantity variance, minimum 30 days extension where applicable

Technical Specifications & Requirements

  • Product names/categories from BOQ imply standard IT hardware categories: All-in-One PC, Laptops, and Multifunction Machines
  • Mandatory OEM and supplier qualifications:
    • Local service center within Odisha
    • OEM authorization at bid submission; OEM letterhead compliance
    • ISO certifications: ISO 9001, ISO 14001, ISO 27001, ISO 20001, ISO 45001 required at bid time
    • Tax and corporate documents: GST registration certificate, PAN, last three years IT Returns, Certificate of Incorporation/Partnership
  • Imported-product clause requires an India-registered OEM/seller with after-sales support
  • Financials: Three-year turnover evidence and CA/audited statements to prove eligibility

Terms, Conditions & Eligibility

  • Delivery/option clause allows quantity variation up to 25%; delivery period adjustments computed as (additional quantity / original quantity) × original delivery period with a minimum of 30 days
  • Mandatory documents to be submitted: GST, PAN, last three IT Returns, Incorporation/Partnership certificate, and proof of Odisha registered office
  • Compliance: Technical compliance on OEM letterhead; OEM authorization verification at bid submission
  • Certifications: ISO 9001, 14001, 27001, 20001, 45001; non-blacklisting declaration; local service capability
  • OEM turnover criteria apply to both bidder and OEM in the offered product line; required documentation to support turnover figures
  • Imported goods require the OEM’s registered India office for after-sales service

Key Specifications

    • Product categories: All-in-One PC (V2), Entry/Mid Level Laptop - Notebook (Q2), Multifunction Machine MFM (V2)
    • OEM requirements: local service center in Odisha; ** OEM authorization** at bid submission
    • Certifications: ISO 9001, ISO 14001, ISO 27001, ISO 20001, ISO 45001
    • Documentation: GST, PAN, IT Returns (last 3 years), incorporation certificate
    • Eligibility: Odisha registered office; turnover evidence for last 3 years

Terms & Conditions

  • Key Term 1: Up to 25% quantity variance allowed at contract placement and during currency

  • Key Term 2: Local OEM service center in Odisha required for eligibility

  • Key Term 3: ISO certification suite and OEM authorization must be provided at bid submission

Important Clauses

Payment Terms

Not specified in data; likely per standard government practice post-delivery and acceptance

Delivery Schedule

Delivery period adjusted for quantity changes with minimum 30 days extension under option clause

Penalties/Liquidated Damages

Not detailed; likely governed by standard contract terms for IT equipment

Bidder Eligibility

  • Odisha-based registered office for bidder

  • OEM must have local service center in Odisha

  • ISO 9001/14001/27001/20001/45001 certifications and OEM authorization

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Last three years IT Returns

4

Certificate of Incorporation/Partnership

5

OEM authorization (submitted at bid submission)

6

Technical compliance on OEM letterhead

7

Proof of Odisha registered office

8

Non-blacklisting declaration

9

Audited financial statements or CA certificate for turnover

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Odisha IT equipment tender in 2025 with OEM authorization

Bidders must submit OEM authorization on official letterhead, prove Odisha registered office, provide GST, PAN, and last three IT Returns. Include ISO certifications (9001/14001/27001/20001/45001) and non-blacklisting declaration. Ensure local service center presence in Odisha before bid submission.

What documents are required for this Odisha procurement bid

Required documents include GST registration, PAN, last three IT Returns, Incorporation/Partnership certificate, and proof of Odisha registered office. Also submit OEM authorization, technical compliance on OEM letterhead, and non-blacklisting declaration to participate.

What standards must the OEM meet for this revenue department tender

The OEM must hold ISO 9001, ISO 14001, ISO 27001, ISO 20001, and ISO 45001 certifications. A local Odisha service center is mandatory, with OEM authorization provided at bid submission for verification.

What is the delivery policy for quantity changes in this tender

The contract allows ±25% quantity variation at placement and during the contract with delivery time calculated as (additional/original) × original delivery period, minimum 30 days, and may extend up to the original period.

How to demonstrate turnover criteria for bidders and OEM

Submit audited balance sheets for the last three financial years or CA/Cost Accountant certificate indicating turnover. If formed less than three years ago, use completed years after incorporation for turnover calculations.

What is required for after-sales support of imported goods

Imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit the certificate proving India-based support at bid submission.

What are the key eligibility criteria for Odisha OEMs

Eligibility includes Odisha registered office, local service center in Odisha, OEM authorization at bid time, and compliance with the ISO certification set; provide turnover evidence for both bidder and OEM for the last three years.

How to verify technical compliance during bid submission

Provide technical compliance on OEM letterhead, ensuring alignment with product categories (All-in-One PC, laptops, MFM). Include OEM authorization details and confirm ISO certifications and local service capabilities as part of bid packets.

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