GEM

Tahasil Office Belpara IT Equipment Tender Odisha Multi-Function MFM All-in-One PC and Laptop 2025

Bid Publish Date

26-Nov-2025, 1:47 pm

Bid End Date

06-Dec-2025, 2:00 pm

Location

BALANGIR , ODISHA

Progress

Issue26-Nov-2025, 1:47 pm
AwardPending
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Quantity

4

Category

Multifunction Machine MFM (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification is mandatory for bidder or OEM
  • • State service centers required; establishment within 30 days of award if not existing
  • • Imported products require registered Indian after-sales support
  • • Dedicated toll-free service number and an escalation matrix must be provided
  • • Option clause allows up to 25% quantity increase/decrease during and after contract
  • • Vendor assessment, Odisha DIC registration, Make in India and EOL certificates must be uploaded
  • • Procurement reserved for Micro and Small Enterprises from Odisha with valid Udyam
  • • No BoQ items specified; focus on IT/office automation devices and related services

Categories 2

LAPTOP MACHINE

Tender Overview

Organization: Tahasil Office Belpara, under the Revenue And Disaster Management Department Odisha. Procurement covers Multifunction Machine MFM (V2), All in One PC (V2), and Entry/Mid Level Notebook Laptop (Q2). The tender references quantity flexibility up to 25% (+/-) and extended delivery time rules linked to the original delivery period. Mandatory certifications include ISO 9001 and OEM/vendor documentation. The bid emphasizes in-state service capability with a state-wide service center requirement and toll-free support, plus a potential state MSE purchase preference. This opportunity targets government procurement of IT and office automation devices in Odisha with a focus on compliant, service-backed products.

  • Location: Odisha
  • Product categories: MFM, All-in-One PC, Notebook/Laptop
  • Key differentiator: ISO 9001 certification, make-in-India compliance, state service infrastructure
  • Unique aspects: 25% quantity variation, post-award service-center establishment within 30 days
  • BOQ: Not specified

Technical Specifications & Requirements

  • Categories: Generic stores description; print technology and type; print paper size; print speeds per ISO/IEC 24734 for A4/A3 (mono/color)
  • Auto duplexing: 2-sided printing/copying feature indicated
  • Paper handling: Original document feeder type; number of main paper trays
  • Connectivity: Required network/connectivity capabilities
  • Standards/Compliances: ISO 9001 certification required; OEM/vendor must provide EOL certificate, Make in India, and trademark/compliance documentation
  • Service & support: Functional service center in state; toll-free support; escalation matrix
  • OEM requirements: Imported products must have Indian-based after-sales support
  • Bundled scope: Declaration of generic category items; no BOQ items present

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly stated in data; bidders must refer to bid opening documents
  • Delivery: 30+ days minimum; option clause allows quantity variation up to 25% during contract
  • Delivery extension: Calculated as (additional quantity/original quantity) × original delivery period
  • Payment terms: Not detailed in available data; procurement requires documentary evidence for service center establishment
  • Certification & documents: Must hold ISO 9001; vendor/ OEM certificates including DIC, Make in India, EOL, OEM authorization, and antivirus/MAF specifics
  • Local preference: State-level Micro/Small Enterprise preference via Udyam registrations
  • Warranty & penalties: Not specified here; service center availability is mandatory
  • Vendor responsibilities: Ongoing post-sales support and documented escalation procedures

Key Specifications

  • Multifunction Machine MFM (V2) specifications

  • All in One PC (V2) specifications

  • Entry and Mid Level Notebook Laptop specifications

  • ISO 9001 certified supplier requirements

  • Original document feeder and main paper tray quantities

  • Auto duplexing capability for printing and copying

  • A4/A3 print speeds per ISO/IEC 24734 in mono/color

  • Connectivity standards (network/professional interfaces)

Terms & Conditions

  • Quantity fluctuation up to 25% during contract and extension rules

  • Mandatory ISO 9001 certification and OEM/vendor documentation

  • Service center presence in Odisha or establishment within 30 days

  • Make in India and EOL certification requirements

  • State-level MSE preference for eligible bidders

  • Comprehensive service support including toll-free and escalation matrix

Important Clauses

Payment Terms

Payment terms to be defined in contract; requires documentary evidence of service center readiness

Delivery Schedule

Delivery period starts after order; option to extend based on additional quantity with minimum 30 days

Penalties/Liquidated Damages

Penalties or LD details not specified in available data; standard procurement practices may apply

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • In-state service capability with a functional centre or within 30 days of award

  • Odisha DIC registration and Make in India compliance

  • Authorized OEM/Dealer for offered IT equipment

  • Udyam registration for MSE preference (Odisha)

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) Not Applicable Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 1
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT equipment supply

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as applicable per tender)

6

Technical bid documents demonstrating ISO 9001 and OEM authorizations

7

OEM authorization letter for the offered products

8

Vendor assessment report and Odisha DIC registration

9

EOL (End-of-Life) certificate with company seal and sign

10

Make in India compliance certificate and antivirus/MFA certifications if applicable

11

Trade license and relevant local regulatory documents

Frequently Asked Questions

Key insights about ODISHA tender market

What documents are required for the Odisha IT equipment tender bid?

Bidders must submit GST registration, PAN, experience certificates for similar supplies, financial statements, EMD documentation, ISO 9001 certificate, OEM authorization, Make in India and EOL certificates, Odisha DIC registration, and service center evidence showing capability to support the approved devices.

How does the 25% quantity option affect delivery timelines in Odisha?

The contract allows a ±25% quantity variation. Delivery time extension is calculated by (additional quantity/original quantity) × original delivery period, with a minimum of 30 days. If original period is under 30 days, the extension equals the original period.

What standards must the bidder meet for this Tahasil Office Belpara tender?

Bidders must hold ISO 9001 certification and provide Make in India documentation, along with ESG/EOL certificates and vendor assessment reports. Service centers in Odisha are mandatory, with toll-free support and an escalation matrix for service.

What products are covered in this tender in Odisha?

The scope includes Multifunction Machine MFM (V2), All in One PC (V2), and Entry/Mid Level Notebook Laptop (Q2). Specifications reference print speeds per ISO/IEC 24734, duplex printing, and paper handling capabilities, with connectivity requirements.

When will service centers need to be established for successful bidders?

If a local service center does not exist at bidding time, the bidder/ OEM must establish one within 30 days of contract award, with documentary evidence of functional status required for payment release.

What eligibility criteria give preference to Odisha MSE bidders in this procurement?

Procurement reserves preference for Micro and Small Enterprises with valid Udyam registrations from Odisha, enabling eligibility for state-level procurement advantages and potential score benefits during bid evaluation.

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