GEM

Odisha Social Security Department Electronics Tender for All in One PC, High End Laptop & MFM V2 2025

Bid Publish Date

21-Nov-2025, 12:35 pm

Bid End Date

01-Dec-2025, 6:00 pm

Bid Opening Date

01-Dec-2025, 6:30 pm

Location

BARGARH , ODISHA

Progress

Issue21-Nov-2025, 12:35 pm
AwardPending
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Quantity

5

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit 25% quantity extension clause during and after contract.
  • • OEM/Authorized Seller in India required for imported products with service certificate.
  • • Three product families: All in One PC (V2), High End Laptop (Q2), Multifunction Machine MFM (V2) (Q2).
  • • No BOQ items listed; emphasis on compliance with product category specifications.
  • • Buyer added terms include delivery timing logic linked to original and extended periods.
  • • Preloaded OS with factory certification required for each system.
  • • No explicit EMD/estimated value provided in the tender data.

Categories 2

LAPTOP MACHINE

Tender Overview

The Odisha Social Security and Empowerment of Persons with Disabilities Department seeks procurement across three product families: All in One PC (V2), High End Laptop - Notebook (Q2), and Multifunction Machine MFM (V2) (Q2). Item scope is stated at category level with no numeric quantity or line‑item values disclosed; no BOQ items are listed. Delivery and after‑sales obligations hinge on OEM authorization and local service capability. A key distinction is the option clause allowing up to 25% quantity variation during and after contract formation, with delivery timelines linked to the original period. This tender emphasizes vendor capability to support imported products via an OEM/Authorized Seller in India for after‑sales service. The procurement context centers on reliable IT hardware supply with standard preloaded software compliance. Unique aspects include the combination of three technology classes and the potential for dynamic quantities within contract terms.

Technical Specifications & Requirements

  • Product categories include: All in One PC (V2), High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2)
  • Specifications fields to be filled: Processor Number, RAM Type, RAM Size (GB), Storage Type, Storage Capacity (GB), Display Size (inches), Port Count, Mouse Connectivity, Keyboard Connectivity, Operating System (Factory Preloaded with Certification), Stand
  • Minimum expectations: standard PC hardware descriptors, preloaded OS certification, and connectivity options align with enterprise IT procurement norms
  • BOQ details show No BOQ items; emphasis on compliance with product category requirements and OEM serviceability
  • OEM/Authorized Seller in India requirement for imported products; certificate proving presence in India for after‑sales support
  • No explicit quantity, value, or delivery milestones disclosed in the data provided

Terms, Conditions & Eligibility

  • EMD/Deposit: Not disclosed in the data; bidders should verify exact amount and mode in terms
  • Delivery Window: Not specified; delivery timing tied to original vs extended delivery periods per option clause
  • Quantity Flexibility: Up to 25% increase/decrease of bid quantity during contract and currency terms
  • OEM/Imported Product Rule: If imported, must have a registered Indian office of the OEM or Authorized Seller for after‑sales support; submit certificate
  • ATC/Buyer Clauses: Follow any uploaded ATC document and comply with buyer‑added terms
  • Warranty/Support: Not explicitly stated; implied through OEM service requirement
  • Eligibility Documentation: Typical bids require GST, PAN, prior experience, and financials; specific terms to be checked in the Buyer Added Terms

Key Specifications

  • Product/service names: All in One PC (V2), High End Laptop - Notebook (Q2), Multifunction Machine MFM (V2) (Q2)

  • Quantities and value: Not specified in BOQ; alternative: adhere to 25% quantity option

  • EMD/Estimated value: Not disclosed

  • Experience requirements: Not specified; refer to standard IT hardware procurement experience

  • Quality/standards: Factory preloaded OS with certification; OEM/Authorized Seller for imported items

Terms & Conditions

  • Delivery terms allow up to 25% quantity variation with extended delivery logic

  • Imported products require India-based OEM/Authorized Seller for after‑sales support

  • Preloaded operating system must be factory certified

Important Clauses

Payment Terms

Not specified in available data; verify in Buyer Added Terms and ATC document

Delivery Schedule

Delivery period links to original date; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; check ATC for LD provisions

Bidder Eligibility

  • Eligibility to supply IT hardware in Odisha for government sector

  • Compliance with OEM/authorized service requirements for imported products

  • Ability to meet preloaded OS certification and standard warranty terms

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar IT hardware procurements

4

Financial statements demonstrating financial stability

5

EMD/Security deposit proof (as per terms)

6

Technical bid documents showing specifications alignment

7

OEM authorization or authorized seller certificate for imported products

8

Any certificate proving India-based after‑sales service support

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for All in One PC tender in Odisha 2025 with OEM requirements

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof; ensure OEM authorization for imported items and India‑based after‑sales support. The tender requires factory preloaded OS with certification and compliance with the three product categories; check ATC for delivery and payment terms.

What documents are required for Odisha Social Security IT hardware bid 2025

Required documents include GST registration, PAN, experience certificates for IT hardware supply, financial statements, EMD proof, technical bid, OEM authorization, and any India‑based after‑sales service certificates. Ensure alignment with Buyer Added Terms and ATC.

What are the equipment specifications for High End Laptop in this Odisha tender

Specifications specify category and preloaded OS with certification; exact processor, RAM, storage, display size, and port counts are to be filled per BOQ and vendor proposal. OEM service capability in India is required for imported models.

When is delivery expected for Odisha IT hardware procurement

Delivery timing follows the original delivery period; if quantities increase, extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Monitor ATC for exact terms.

What is the role of OEM authorization in this Odisha tender

For imported products, an OEM or authorized seller must have a registered Indian office to provide after‑sales service; include the certificate proving this in bid submissions and ensure service support availability.

What standards or preloads are required for operating systems in this bid

All devices must come with a factory preloaded operating system that carries certification; confirm exact OS version and certification details in the tender ATC and technical specification documents.

How to verify eligibility criteria for Odisha government IT hardware procurement

Verify eligibility by ensuring compliance with OEM authorization, preloaded OS certification, GST, PAN, and financials; confirm experience in similar IT hardware projects and readiness to meet delivery/extension terms under the 25% quantity clause.

What happens if BOQ items are not listed in the Odisha tender

With no BOQ items, bidders should align proposals with the three product categories and adhere to the 25% quantity variation clause; provide clear specifications for each category and demonstrate service ability for both standard and imported units.

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