Indian Coast Guard Lubricating Oil & Spare Parts Tender 2026 – Drive/Bowl/Hood Components, 25% Quantity Flex, Arbitration

Bidders must submit GST, PAN, experience certificates, financial statements, EMD documents, OEM authorizations, and technical compliance certificates. Ensure all certificates are uploaded as per Bid Document and ATC. The contract allows ±25% quantity variation; prepare pricing to accommodate this range and confirm delivery schedules with the buyer.

Required documents include GST registration, PAN, history of similar supply work, financial statements showing compliance with turnover norms, EMD security, technical bid with OEM authorization, and IS/ISO compliance certificates as applicable. All documents must be uploaded with the bid per ATC clauses.

Disputes are first settled by bilateral discussions. If unresolved, arbitration follows MoD guidelines with DPM-7, DPM-8, and DPM-9 standard clauses. The process is intended to be expedited within the MoD framework and requires adherence to arbitration procedures.

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract at the contracted rate. The extended delivery time calculation follows a defined formula with a minimum 30 days increase, subject to original delivery periods.

Delivery periods commence from the last date of the original delivery order. If the option clause is exercised, extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with possible extension up to the original delivery period.

Standards are not specified in the data. Bidders should confirm IS/ISO certifications and OEM specifications during submission and obtain any required BIS/ISI certifications, if applicable, along with manufacturer declarations for original equipment compatibility.

OEM authorization confirms the bidder is the original manufacturer or authorized distributor for the stores or services. Failure to provide OEM authorization can lead to rejection, and the seller must declare no intermediary payments associated with the award per ATC.

The EMD amount is not disclosed in the provided data. Bidders should refer to the ATC and bid document for the exact EMD amount, submission method, and validity period to ensure compliance during bid submission.