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Indian Navy Event Management Tender Visakhapatnam - National Seminar/Workshop/Exhibition Services 2026

Bid Publish Date

09-Jul-2026, 11:07 am

Bid End Date

14-Jul-2026, 11:00 am

Location

VISAKHAPATNAM , ANDHRA PRADESH
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Progress

Issue09-Jul-2026, 11:07 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Make In India preference applied; minimum 50% local content for Class 1 local supplier
  • • OEM/local-content certificate with locations of value addition required
  • • Delivery/installation location specified: INS NISTAR, Visakhapatnam (Andhra Pradesh)
  • • 25% contract quantity or duration flex allowed at issue and post-issuance with bidder consent
  • • Past project experience accepted via multiple documentary formats (contracts, invoices, client certificates)
  • • ATC and Corrigendum critical; non-submission risks bid rejection
  • • No BOQ items available; scope defined per SOW for event management services
  • • Penalty/Liquidated damages not explicitly stated; rely on standard government terms

Tender Overview

Organization: Indian Navy (Department of Military Affairs) seeks comprehensive Event/ Seminar/ Workshop/ Exhibition Management Services for national programs. Location: VISAKHAPATNAM, Andhra Pradesh. Delivery address: INS NISTAR, C/O Fleet Mail Office, Naval Base, Visakhapatnam. Quantity/Scale: not specified; contract includes 25% up/down quantity or duration flexibility. Estimated value and EMD: not disclosed. Context: procurement aligns with standard SOW expectations for naval event coordination and on-site support. Unique aspects: Make In India preference clause applies; OEM local content certification required; past-project evidence accepted via multiple document forms. Differentiator: combination of high-security venue requirements and event-management scope within a defense ecosystem.

Technical Specifications & Requirements

  • Category: Event/ Seminar/ Workshop/ Exhibition Management Service (National; AS PER SOW).
  • Delivery/Installation: On-site management at INS NISTAR, Visakhapatnam.
  • Flexibility: Up to 25% change in contract quantity or duration at issue and post-issuance, with client consent for scope expansion.
  • Compliance: Make In India preference; minimum local content certificate from OEM; statutory audit/certification if contract value exceeds ₹10 Crore.
  • Past Experience: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party release notes.
  • Documentation: Upload required certificates to avoid bid rejection; failure to provide may disqualify.

Terms, Conditions & Eligibility

  • EMD/Performance: Not disclosed in data; bidders must comply with ATC/Corrigendum documents.
  • Payment Terms: Not specified; bidders should anticipate standard government terms per ATC.
  • Make in India: Class 1 local supplier criterion; OEM local-content certification required with location details.
  • Eligibility Proof: Demonstrate past experience via contracts, invoices, or client-endorsement; bidder financial standing to be maintained.
  • Delivery Window: Specific delivery schedule to be defined in the contract; installation/commissioning at Visakhapatnam if applicable.
  • Penalties: Not enumerated; standard government LD clauses may apply per contract.

Key Specifications

  • Product/Service: Event/ Seminar/ Workshop/ Exhibition Management Services

  • Location/Delivery: INS NISTAR, Visakhapatnam, Andhra Pradesh

  • Delivery flexibility: up to 25% change in quantity or duration

  • Compliance: Make in India preference, 50% local content threshold for Class 1 local supplier

  • Documentation: mandatory certificates; proof of past experience accepted in multiple formats

Terms & Conditions

  • EMD and payment terms to be clarified in ATC; bidders must submit as per terms

  • Delivery/installation at Naval Base Visakhapatnam; scope determined by SOW

  • Make in India local-content certification required; OEM verification and audit if >₹10 Cr

Important Clauses

Payment Terms

Payment terms to be defined in contract; bidders must refer to ATC/Corrigendum for exact terms

Delivery Schedule

On-site event management services at INS NISTAR, Visakhapatnam; schedule to be set in SOW

Penalties/Liquidated Damages

LD provisions to follow standard government procurement terms; actual rates not specified here

Bidder Eligibility

  • Not under liquidation or bankruptcy; valid undertaking required

  • Past experience in national-level event management projects acceptable

  • Class 1 local supplier eligibility with OEM/local-content certification

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Event or Seminar or Workshop or Exhibition or Expo Management Service - National; AS PER SOW; AS PER SOW; AS PER SOW; AS PER SOW

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

2

Delivery Details

Delivery Locations

1

Delivery Cities

Visakhapatnam

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-VisakhapatnamVisakhapatnam--1--

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9478009.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates from prior event management projects

4

Financial statements or turnOver proof

5

EMD/Security deposit documentation (if applicable under ATC)

6

Technical bid documents demonstrating compliance with SOW

7

OEM authorizations or Make in India local-content certificates

8

Past project execution proofs (contracts, client letters, invoices)

Frequently Asked Questions

Key insights about ANDHRA PRADESH tender market

How to bid for the Indian Navy event management tender in Visakhapatnam 2026?

Bidders must meet eligibility criteria, submit GST, PAN, past project proofs, and OEM local-content certificates. Ensure compliance with Make in India requirements, upload all certificates per ATC, and prepare the past-experience documents (contracts or client execution certificates). The contract allows up to 25% scope changes with purchaser consent.

What documents are required for the navy event services bid in Visakhapatnam?

Required documents include GST registration, PAN, experience certificates, financial statements, EMD documentation, technical bid for SOW compliance, OEM authorization, and Make in India local-content certificate showing percentage and locations of value addition.

What are the delivery requirements for INS NISTAR Visakhapatnam event management?

Delivery/installation must occur on-site at INS NISTAR, Naval Base Visakhapatnam. Scope is defined by the SOW; the contract permits a 25% adjustment in quantity or duration at issue and post-issuance with bidder consent.

What is the local content requirement for Make in India preference in this tender?

Bidder must provide a Class 1 local supplier certificate with OEM local-content percentage and value-add locations. If the bid value exceeds ₹10 Crore, the certificate must be certified by statutory auditors or CA/CMA as applicable.

How will payments be structured for this navy event management contract?

Payment terms are defined in the ATC/Corrigendum. Typical defense contracts may include milestones tied to deliverables; bidders should anticipate standard terms and ensure compliance with stated schedule in the contract.

What past project proofs are acceptable for experience criteria in this bid?

Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or third-party release notes confirming service delivery against invoices.

What are the key compliance standards or certifications required?

Key requirements include OEM authorizations, Make in India local-content certificates, and documentation to demonstrate past events managed; ISI/ISO standards are not specified in the available data.

When is the scope change permitted under the option clause for this contract?

Under Option Clause 25%, the buyer can increase or decrease contract quantity or duration up to 25% at contract issue and may extend scope up to 25% with the service provider's consent.

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