GEM

AIIMS Jodhpur Real Time PCR Machine Tender 2025 – 5-Year OEM Warranty, BIS Type Tests, AMC Terms

Bid Publish Date

03-Dec-2025, 4:30 pm

Bid End Date

24-Dec-2025, 5:00 pm

EMD

₹30,000

Location

JODHPUR , RAJASTHAN

Progress

Issue03-Dec-2025, 4:30 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization mandatory; provide OEM name, address, email, phone
  • • BIS licence and type test certificates required with bid
  • • 5-year comprehensive warranty; AMC capped at 7% of contract value per year
  • • 3% of total CMC value as AMC performance security
  • • Dedicated toll-free service number and escalation matrix required
  • • Service centers near consignee locations must be listed
  • • Installation, Commissioning & Training included in scope
  • • Biannual payment terms for AMC; warranty certificates to be submitted

Categories 2

MACHINE LAB INSTRUMENT

Tender Overview

The All India Institute of Medical Sciences (AIIMS) invites bids for the supply, installation, testing and commissioning of a Real Time PCR Machine (V2) at JODHPUR, RAJASTHAN. The tender requires OEM authorization, BIS/type test certificates, and a ₹30,000 EMD. Scope includes end-to-end delivery, installation, and post-delivery support. A dedicated service hotline and an escalation matrix must be provided by bidders or OEMs. The contract imposes a 5-year comprehensive warranty and a separate AMC option at not more than 7% of contract value per annum, with a biannual payment structure. Service centers must be listed near consignee locations. Tender emphasizes full life-cycle support from installation to maintenance, with performance security conditions tied to AMC acceptance.

Technical Specifications & Requirements

  • Product: Real Time PCR Machine (V2) supplied under AIIMS procurement in Rajasthan.
    • Items/BOQ: Not listed; scope indicates complete installation and commissioning.
  • Standards & Certifications: BIS licence and type test certificates; OEM authorization required; ISO/BIS labeling as applicable per product specification.
  • Warranty & AMC: 5-year OEM warranty; AMC for 5 years with charges capped at 7% of contract price per annum; 3% AMC performance security, valid through AMC period; maintenance includes spares, labor, and travel.
  • Delivery/Installation: Delivery, installation, testing, and commissioning at consignee location; OEM must have established Indian service network near consignee destinations.
  • Support: Dedicated toll-free service number and escalation matrix to be provided by bidder/OEM.

Terms, Conditions & Eligibility

  • EMD: ₹30,000 (to be furnished as specified in terms).
  • Warranty: 5-year standard warranty; additional comprehensive warranty during contract; OEM must provide certificates at delivery.
  • CMC/AMC: Post-warranty maintenance option with annual rate ≤ 7% of contract value; performance security for AMC at 3% of total CMC value; payment biannually after service.
  • Authorisation: Manufacturer/OEM authorization with full contact details; suppliers must submit authorization forms with bid.
  • Documentation: BIS/type test certificates and other product-specific approvals; installation/training reports to be provided; service center details to be uploaded.
  • Delivery Terms: Supply, installation, testing, and commissioning included; support channels and escalation framework must be supplied.

Key Specifications

  • Product/service: Real Time PCR Machine (V2)

  • Estimated value: Not specified

  • EMD: ₹30,000

  • Warranty: 5 years from final acceptance

  • AMC: 5 years at ≤7% of contract price per annum

  • CMC security: 3% of total CMC value

  • Standards: BIS licence; type test certificates

  • Support: Dedicated toll-free service; escalation matrix

  • Delivery: Installation, testing, commissioning at consignee location

  • OEM/service center: Must be established in INDIA; locations near consignee

Terms & Conditions

  • EMD of ₹30,000 must be submitted to participate

  • 5-year comprehensive warranty with post-warranty AMC option

  • 7% annual AMC cap; 3% AMC performance security

  • BIS/type test certificates and OEM authorization required

  • Dedicated service hotline and escalation matrix mandatory

Important Clauses

Payment Terms

Biannual AMC payments after rendering services; 3% AMC security; EMD payable as per tender terms

Delivery Schedule

Supply, installation, testing and commissioning included; delivery at consignee location in Rajasthan

Penalties/Liquidated Damages

Not specified; ensure compliance with installation timeline and warranty obligations

Bidder Eligibility

  • OEM authorization submitted with bid

  • Existing service network in INDIA with near-conignee locations

  • BIS licence and type test certificates attached

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Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization / manufacturer certificate

4

BIS licence and type test certificates

5

Financial statements (as applicable)

6

Experience certificates for similar PCR machine supply/installation

7

Proof of service centers near consignee locations

8

Technical bid documents and installation/training plan

9

EMD payment receipt or instrument

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the AIIMS Jodhpur PCR machine tender in Rajasthan 2025

Bidders must submit OEM authorization, BIS/type test certificates, GST, PAN, and EMD ₹30,000. The scope includes supply, installation, testing, commissioning, and a 5-year warranty. Ensure service center presence near the consignee and provide a toll-free support line and escalation matrix as part of the bid.

What documents are required for AIIMS PCR equipment tender submission in Jodhpur

Required documents include GST certificate, PAN, OEM authorization, BIS licence, type test certificates, service center details, installation plan, AMC/CMC proposals, financial statements, and prior experience certificates for similar PCR machines. Include EMD payment proof and technical bid documents.

What are the warranty and AMC terms for the Real Time PCR Machine tender

The tender mandates a 5-year OEM warranty; AMC for the next 5 years capped at 7% of contract value per annum, with a security deposit of 3% of the total CMC value. Payment for AMC is biannual after service delivery.

Which certifications must be included with bid for PCR equipment AIIMS

Bidders must include BIS licence and type test certificates. OEM authorization documents are required, and product-specific approvals as described in the bid documents. These certifications validate compliance with safety and performance standards.

What is the delivery scope for AIIMS Jodhpur PCR equipment bid

Delivery includes supply, installation, testing, and commissioning of the Real Time PCR Machine at the consignee location in Rajasthan. The bidder must provide installation/training reports and ensure service support near the delivery site.

How is AMC and post-warranty support structured for this tender

Post-warranty AMC is available for 5 years with annual charges not exceeding 7% of contract value. A 3% AMC performance security is required, refundable after AMC period once all claims are settled, with biannual payments post-service.

What is the role of OEM authorisation in the AIIMS PCR tender

OEM authorization must accompany the bid, detailing name, designation, address, email, and phone. It confirms the supplier is an authorized distributor/servicer of the original equipment manufacturer for the Real Time PCR Machine in scope.

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