Haryana State Warehousing Corporation Security Equipment Tender Haryana - OEM Turnover, EMD ₹70,000 2026
Progress
Key Highlights
- • OEM authorization is mandatory for non-Manufacturer bids
- • EMD set at ₹70,000; ensure proper remittance method
- • Quantity may be increased by up to 25% during contract
- • Turnover criteria apply to both bidder and OEM for 3 years
- • Scope includes installation, testing, commissioning and operator training
- • Delivery period adjustments follow a defined formula with 30-day minimum
Tender Overview
Organization: Haryana State Warehousing Corporation; Product/Service: Digital Delegate Unit, Chairman Unit, Controller Unit, Cable Assembly, Ceiling/Wall Mount Speaker, Mixer Amplifier, PTZ camera, Digital Signal Processor, HDMI equipment, USB Switcher, HDMI to USB capture, cables, conduits, and Equipment Rack; Estimated Value: Not disclosed; EMD: ₹70,000; Location: Haryana; Scope: Supply, installation, testing, commissioning of goods and training operators; includes statutory clearances if any; a broad range of AV and networking equipment is included under the tender categories. The contract appears to allow quantity adjustments up to 25% during and after award. The inclusion of OEM authorization indicates requirement for manufacturer-backed bids. The tender emphasizes complete scope in pricing: all costs within bid price. Unique aspect: multiple equipment categories spanning AV, data, and mounting solutions within a single procurement.
Technical Specifications & Requirements
- Scope of Supply: Supply, Installation, Testing, Commissioning of goods and Training of operators; statutory clearances if any; bid price to include all components.
- EMD: ₹70,000; payment terms not stated in data, but must accompany bid as per standard procedures.
- Turnover Criteria: Bidder and OEM must meet minimum average annual turnover criteria for the last three accounting years; documentary evidence via audited balance sheets or CA certificate required.
- Manufacturer Authorization: Bids from authorized distributors must include OEM authorization with full contact details.
- BOQ: 13 items; current data shows N/A for item specifics, indicating a potential consolidated equipment list rather than itemized quantities.
- Delivery/Contract Flexibility: Quantity variation up to 25% during contract; delivery period adjustments follow a defined formula with a minimum of 30 days.
- Category Coverage: Includes digital audio-visual devices, networking, and mounting hardware; bidders should prepare for cross-category supply.
- Compliance: Notified terms require compliance with the option clause and proper documentation for turnover and authorization.
Terms, Conditions & Eligibility
- EMD: ₹70,000 to be submitted with bid.
- Turnover: Minimum average annual turnover for bidder and OEM over the last 3 years as specified in bid documents; certified accounts or CA certificates required.
- Delivery Terms: Delivery schedule adjustable within the option clause; extended time based on quantity variation formula.
- Payment Terms: Specific payment terms not provided in data; bidders should prepare for standard state norms (likely within 30–90 days post-delivery).
- Authorization: OEM authorization required for distributors; include name, designation, address, email, phone.
- Documentation: GST, PAN, audited statements, experience certificates, and technical compliance certificates as applicable; ensure submission with bid.
- Scope of Supply: Covers training of operators and statutory clearances if any; ensure training components are included in price.
- Flagged Clauses: Option clause and manufacturer turnover requirements are critical; ensure compliance to avoid bid rejection.
Key Specifications
-
Supply, Installation, Testing, Commissioning of AV and related equipment
-
13 items in BOQ; actual item specifics not listed (N/A)
-
EMD: ₹70,000
-
OEM turnover criteria required (3-year average)
-
Authorization from OEM for distributors must be provided
-
Delivery flexibility up to 25% quantity variation
Terms & Conditions
-
EMD of ₹70,000 required with bid submission
-
Turnover criteria apply to bidder and OEM (last 3 years)
-
Scope includes installation, testing, commissioning and operator training
Important Clauses
Payment Terms
Exact payment terms not specified; bidders should anticipate standard government norms and verify in bid documents
Delivery Schedule
Delivery period subject to option clause; additional time calculated as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly provided; standard L.D. or penalties to be referenced in tender terms
Bidder Eligibility
-
Must meet 3-year turnover requirement (bidder and OEM)
-
Must provide OEM authorization if bidding through distributors
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Must provide audited financial statements or CA certificate for turnover
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | INSAT TECHNO SERVICES Under PMA | - | 11-03-2026 18:02:23 | |
| 2 | PRABH KIRPA ENTERPRISES Under PMA | - | 12-03-2026 14:09:54 | |
| 3 | RUDRAKSH ENTERPRISES Under PMA | - | 12-03-2026 17:33:36 | |
| 4 | TELENET MARKETING PVT LTD Under PMA | - | 11-03-2026 19:10:52 | |
| 5 | UNIQUE SERVICES PRIVATE LIMITED Under PMA | - | 12-03-2026 15:37:57 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TELENET MARKETING PVT LTD Under PMA | Item Categories : Digital Delegate Unit,Chairman Unit,Controller Unit,Cable Assembly,Ceiling or Wall mount Speaker,Mi | |
| L2 | INSAT TECHNO SERVICES Under PMA | Item Categories : Digital Delegate Unit,Chairman Unit,Controller Unit,Cable Assembly,Ceiling or Wall mount Speaker,Mi | |
| L3 | PRABH KIRPA ENTERPRISES Under PMA | Item Categories : Digital Delegate Unit,Chairman Unit,Controller Unit,Cable Assembly,Ceiling or Wall mount Speaker,Mi |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
50
Category
Digital Delegate Unit
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
17
OEM Avg. Turnover
140
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Delegate Unit , Chairman Unit , Controller Unit , Cable Assembly , Ceiling or Wall mount Speaker , Mixer amplifier , PTZ camera , Digital Signal Processor , HDMI Splitter , USB Switcher , HDMI to USB capture , cable connectors and conduits , Equipment Rack
Authority Records
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Documents 5
GeM-Bidding-9042947.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Digital Delegate Unit
As per the attached sheet in tender document
Chairman Unit
As per the attached sheet in tender document
Controller Unit
As per the attached sheet in tender document
Cable Assembly
As per the attached sheet in tender document
Ceiling or Wall mount Speaker
As per the attached sheet in tender document
Mixer amplifier
As per the attached sheet in tender document
PTZ camera
As per the attached sheet in tender document
Digital Signal Processor
As per the attached sheet in tender document
HDMI Splitter
As per the attached sheet in tender document
USB Switcher
As per the attached sheet in tender document
HDMI to USB capture
As per the attached sheet in tender document
cable connectors and conduits
As per the attached sheet in tender document
Equipment Rack
As per the attached sheet in tender document
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Digital Delegate Unit | As per the attached sheet in tender document | 30 | nos | ssaithswc | 15 | |
| 2 | Chairman Unit | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 3 | Controller Unit | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 4 | Cable Assembly | As per the attached sheet in tender document | 2 | nos | ssaithswc | 15 | |
| 5 | Ceiling or Wall mount Speaker | As per the attached sheet in tender document | 8 | nos | ssaithswc | 15 | |
| 6 | Mixer amplifier | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 7 | PTZ camera | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 8 | Digital Signal Processor | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 9 | HDMI Splitter | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 10 | USB Switcher | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 11 | HDMI to USB capture | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 | |
| 12 | cable connectors and conduits | As per the attached sheet in tender document | 1 | lot | ssaithswc | 15 | |
| 13 | Equipment Rack | As per the attached sheet in tender document | 1 | nos | ssaithswc | 15 |
Corrigendum Updates
1 Update Update
Extended Deadline
16-Mar-2026, 11:30 am
Opening Date
16-Mar-2026, 12:00 pm
Required Documents
GST registration certificate
PAN card
Audited financial statements or CA certificate for turnover (last 3 years)
OEM authorization / Manufacturer’s certificate
Experience certificates for similar procurements
Technical bid documents demonstrating compliance
Declaration of adherence to option clause and delivery terms
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid in Haryana government procurement for AV equipment in 2026
Bidders must meet turnover requirements for both bidder and OEM, submit EMD ₹70,000, provide OEM authorization, GST, PAN, and audited financials for the last 3 years. Include complete scope of supply (SITC and training) and comply with the option clause for quantity variations up to 25%. Ensure installation and training deliverables are specified.
What documents are required for AV equipment tender in Haryana
Required documents include GST certificate, PAN card, audited financial statements or CA certificate showing three-year turnover, OEM authorization, experience certificates for similar projects, and technical bid documents demonstrating compliance with scope of supply (SITC and training). Include EMD copy of ₹70,000 with the bid.
What are the scope of supply and training requirements in this tender
Scope comprises Supply, Installation, Testing and Commissioning of AV equipment, plus training of operators and providing any necessary statutory clearances. Bid prices must cover all cost components; ensure training materials and operator manuals are included and that installation meets venue readiness criteria.
What is the delivery flexibility and how is extension calculated
Delivery can vary by up to 25% of the bid quantity during contract; extension time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If original period < 30 days, extension equals original period.
What are the OEM turnover requirements for this procurement
Both bidder and OEM must meet the specified average annual turnover for the last three years as per bid documents. Submit certified audited balance sheets or CA certificates. If the bidder/OEM is under 3 years since incorporation, turnover is calculated on completed years post-incorporation.
Are manufacturer authorizations mandatory for this AV bid
Yes. Bidders employing authorized distributors must furnish an OEM authorization certificate detailing name, designation, address, email, and phone, confirming the distributor’s eligibility to bid and support with OEM-backed warranties and service.
What payment terms should bidders expect for this Haryana tender
Exact payment terms are not enumerated in the summary; bidders should anticipate standard government practice, typically payment within 30 to 90 days after compliant delivery and acceptance, subject to verification in the complete tender terms and conditions.