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Indian Army Department Of Military Affairs Automotive Spare Parts Tender Ambala Haryana 2026 ISO 9001

Bid Publish Date

18-Jun-2026, 8:25 pm

Bid End Date

29-Jun-2026, 9:00 pm

Location

AMBALA , HARYANA
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Progress

Issue18-Jun-2026, 8:25 pm
AwardPending
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Quantity

71

Category

Starting Rope Assy

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Data Sheet upload mandatory; mismatch rejection risk
  • • Consortium allowed with equal responsibility among members
  • • End User Certificate to be provided in buyer format if requested
  • • GST applicability to be determined by bidder; actuals reimbursement policy
  • • Scope limited to supply of goods; delivery timing aligned to option clauses
  • • Option clause allows ±25% quantity variation at contract or during currency
  • • One of the 25 items relates to engine and vehicle spare parts categories

Categories 25

RUBBER GASKET ROD BEARING CRANKSHAFT ASSY ROTARY VANE PUMPS FUEL FILTERS RING HYDRAULIC CYLINDER PNEUMATIC SLEEVE BLOWERS OR DRYERS ROTARY CAM PUMPS GASKETS AND SEALS HOSE PIPE ENGINE PARTS VALVE PARTS AND ACCESSORIES AIR CYLINDERS AIR COOLED ENGINE DESERT COOLER ENGINE VALVE SEALING RING FILTER RETAINERS FAN PUMP REPAIR KITS WORM GEAR

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of automotive spare parts including starting rope assemblies, spark plugs, carburetors, bearings, crankshafts, connecting rods, pistons, filters, gaskets, seals, valves, hoses, fuel pipes, and belts. The procurement scope is strictly for the supply of goods, with a 25% quantity flex and contract quantity adjustments at the purchaser’s option. The location is Ambala, Haryana, and the order will require vendors with robust quality controls and ISO 9001 compliance. A data sheet and end-user documentation are mandatory, and consortium arrangements are permitted with clear joint responsibility. A minimum KPI is implied through standard documentation checks and OEM data alignment.

Technical Specifications & Requirements

  • No explicit technical specs provided in the tender data; bidders must upload Data Sheet and ensure product offerings align with item list spanning engine components and gaskets.
  • Data Sheet mismatch triggers rejection; suppliers must demonstrate IS/ISO compliance via ISO 9001 and OEM authorizations where applicable.
  • Scope notes indicate “Scope of supply: Only supply of goods” with emphasis on documentation fidelity, end-user certificates in buyer format if requested, and end-to-end data verification.
  • Certifications: ISO 9001 is mentioned; OEM alignment and data verification are critical for acceptance; ensure consistency with item descriptions.
  • Deliverables must include complete product data, with adherence to standard quality processes and traceability for 25-item catalog style procurement.

Key Specifications

    • Product categories include:Starting Rope Assembly, Spark Plug, Carburetor, Big End Bearing, Crankshaft Assembly, Connecting Rod, Gudgeon Pin, Piston, Piston Ring, Oil Filter, Fuel Filter, Full Gasket Set, Crankshaft Oil Seal, Inlet/Exhaust Valve with Seal, Valve Spring, Blower Assembly, Fuel Pipe, Fan Belt, Pushrod Seal, Sleeve, Head Gasket, Over Flow Pipe, Hose Pipe, Feed Pump
    • Deliverable scope: Only supply of goods (no service)
    • Standards: ISO 9001 compliance; Data Sheet alignment; End User Certificate as per Buyer format
    • Documentation: Data Sheet alignment with BOQ; GST as per applicable rates; PAN/GSTIN for vendor code creation
    • Quantity flexibility: +/-25% at bid/contract time and during currency at contracted rates

Terms & Conditions

  • EMD amount not disclosed; verify in tender documents

  • GST rate to be determined by bidder; reimbursement as actuals or lower of rates

  • Data Sheet and OEM/ISO documents mandatory for bid validation

  • Delivery and quantity options allow up to 25% variation

  • Consortium participation allowed with shared accountability

Important Clauses

Payment Terms

GST handling and EMD not explicitly disclosed; bidders must confirm payment terms and GST treatment per contract

Delivery Schedule

Option clause permits quantity variation; delivery period to commence from last date of original DO; extended delivery timelines governed by formula

Penalties/Liquidated Damages

No explicit penalty terms in provided data; bidders should seek clarity on LD via standard government procurement terms

Bidder Eligibility

  • Must possess ISO 9001 certification either bidder or OEM

  • Not under liquidation or bankruptcy; valid business standing

  • GSTIN and PAN must be active; EFT mandate in place

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Starting Rope Assy , Spark Plug , Carburator , Big End Bearing Cell , Crankshaft Assy , Connecting Rod , Gudgeon Pin , Piston , Piston Ring , Oil Filter , Fuel Filter , Full Gasket Set , Crankshaft Oil Seal , Inlet and Exhaust valve with seal , valve Spring , Blower Assy , Fuel Pipe , Fan Belt , Pushrod Seal , Sleeve , Head Gasket , Over Flow Pipe , Hose Pipe , Feed Pump

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9489730.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 25 Items Sign in for GEM prices

#1

Starting Rope Assy

Starting Rope Assy

1 pieces Delivery: 15 days
#2

Spark Plug

Spark Plug

1 pieces Delivery: 15 days
#3

Carburator

Carburator

1 pieces Delivery: 15 days
#4

Big End Bearing Cell

Big End Bearing Cell

1 pieces Delivery: 15 days
#5

Crankshaft Assy

Crankshaft Assy

1 pieces Delivery: 15 days
#6

Connecting Rod

Connecting Rod

4 pieces Delivery: 15 days
#7

Gudgeon Pin

Gudgeon Pin

4 pieces Delivery: 15 days
#8

Piston

Piston

4 pieces Delivery: 15 days
#9

Piston Ring

Piston Ring

4 pieces Delivery: 15 days
#10

Oil Filter

Oil Filter

1 pieces Delivery: 15 days
#11

Fuel Filter

Fuel Filter

1 pieces Delivery: 15 days
#12

Full Gasket Set

Full Gasket Set

1 pieces Delivery: 15 days
#13

Crankshaft Oil Seal

Crankshaft Oil Seal

1 pieces Delivery: 15 days
#14

Inlet and Exhaust valve with seal

Inlet and Exhaust valve with seal

16 pieces Delivery: 15 days
#15

valve Spring

valve Spring

8 pieces Delivery: 15 days
#16

Blower Assy

Blower Assy

1 pieces Delivery: 15 days
#17

Fuel Pipe

Fuel Pipe

4 pieces Delivery: 15 days
#18

Fan Belt

Fan Belt

2 pieces Delivery: 15 days
#19

Pushrod Seal

Pushrod Seal

1 pieces Delivery: 15 days
#20

Sleeve

Sleeve

4 pieces Delivery: 15 days
#21

Head Gasket

Head Gasket

4 pieces Delivery: 15 days
#22

Over Flow Pipe

Over Flow Pipe

1 pieces Delivery: 15 days
#23

Hose Pipe

Hose Pipe

3 pieces Delivery: 15 days
#24

Feed Pump

Feed Pump

1 pieces Delivery: 15 days
#25

Fuel Filter

Fuel Filter

1 pieces Delivery: 15 days

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Required Documents

1

- Copy of PAN Card

2

- Copy of GSTIN

3

- Copy of Cancelled Cheque

4

- Copy of EFT Mandate duly certified by Bank

5

- Data Sheet for offered product(s)

6

- ISO 9001 certificate ( bidder or OEM )

7

- Consortium Undertaking (if applicable)

8

- End User Certificate (if requested by Buyer in standard format)

Frequently Asked Questions

Key insights about HARYANA tender market

What documents are required for the Ambala automotive parts tender

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet for offered products. ISO 9001 certification is required for either the bidder or OEM. Consortium undertakings are allowed with equal responsibility; End User Certificates may be requested in the buyer format.

How to bid for Indian Army spare parts procurement in Ambala?

Register for vendor code, upload PAN/GSTIN, provide Data Sheets matched with offered items, ensure ISO 9001 compliance, and include consortium undertaking if applicable. Ensure data sheets align with BOQ item descriptions and provide End User Certificate if requested by the buyer.

What is the documentation for ISO 9001 in this tender

Submit either bidder or OEM ISO 9001 certificate; ensure certificate scope covers automotive spare parts and that the certificate is valid. Include certificate number, issuing body, and expiry date; cross-check data sheet against ISO standards to avoid rejection.

When is the delivery period and quantity flexibility for this tender

Delivery terms allow up to 25% variation in quantity at contract time and during currency. Delivery starts after the original delivery order's date; if extended, additional time computed by (increase/original quantity) × original delivery period, minimum 30 days.

What is the scope of supply for the Indian Army parts tender

Scope is strictly the supply of goods; no installation or after-sales service is specified. All items must be supplied as per Data Sheet and aligned with OEM specifications; ensure packaging and labeling meet military procurement standards.

What are the GST rules for this tender in Ambala

Bidder determines applicable GST; reimbursement will be based on actual or lower rate, capped to quoted GST. Bidder should ensure GSTIN is valid and reflect GST in the bid; the buyer will process GST as per policy.

What is required for End User Certificate in this procurement

If demanded by the Buyer, provide an End User Certificate in the buyer’s standard format. Confirm format availability in tender docs; ensure certificate reflects intended end-use and party details to avoid bid rejection.

How to verify Data Sheet alignment with offered components

Upload Data Sheet detailing each of the 25 items; cross-check part numbers, specifications, and OEM compatibility with the BOQ. Any mismatch can lead to rejection; maintain traceability and provide source certificates where possible.

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