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Indian Navy AC Servicing and Repair Tender 10 Nos Kochi - IS 550 / ISI Standards 2026

Bid Publish Date

06-Jul-2026, 9:06 am

Bid End Date

27-Jul-2026, 9:00 am

Location

ERNAKULAM , KERALA
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Progress

Issue06-Jul-2026, 9:06 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact organization: Indian Navy, Department of Military Affairs
  • • Scope: servicing and repair of 10 AC units at a naval facility (INS Dronacharya, Kochi)
  • • Delivery/installation location: Kochi, Kerala; installation at INS Dronacharya
  • • Quantity/duration flexibility: up to 25% as per ATC; scope changes allowed with consent
  • • Mandatory pre-bid site survey to avoid disqualification
  • • Documentation required: GST certificate, PAN, cancelled cheque, ECS mandate; MSME certificate; turnover and past experience proofs
  • • Dedicated/OEM service support requirement with escalation matrix
  • • No explicit BOQ values; procurement follows government service contract norms

Categories 1

SERVICES

Tender Overview

The Indian Navy, Department of Military Affairs, invites bids for servicing and repair of air conditioning units (10 NOS) under the scope of work for INS Dronacharya, Fort Kochi 682001. The tender emphasizes scope flexibility up to 25% for quantity or duration and requires pre-bid site survey. Key submission includes GST certificate, PAN, cancelled cheque, and ECS mandate. Bidders must demonstrate past experience via contracts, client execution certificates, or equivalent documents. The address for delivery/installation is INS Dronacharya, Kochi, with a potential service support framework and dedicated/OEM escalation contacts.

Technical Specifications & Requirements

  • Service category: AC servicing and repair (10 units) for naval installation
  • Location: INS Dronacharya Fort, Kochi 682001 (delivery/installation point)
  • Documentation: GST certificate, PAN, cancelled cheque, ECS mandate; MSME certificate; turnover figures; past experience proofs
  • Site requirements: mandatory pre-bid meeting/site survey; escalation matrix and toll-free support from bidder/OEM
  • Experience proof: contract copies with invoices or client execution certificates; third-party notes may be accepted
  • Clauses of quantity/contract duration adjustment up to 25% and scope expansion for lumpsum contracts
  • Compliance: ensure service delivery address and support terms align with naval procurement norms

Terms, Conditions & Eligibility

  • EMD and payment terms are to be defined in bid documents; no explicit EMD amount provided here
  • Pre-bid/site survey mandatory; non-attendance may lead to disqualification
  • Bidder eligibility requires MSME certificate, turnover alignment, and past experience proof per bid documents
  • Governance: bid must include dedicated service support contact and escalation matrix
  • Compliance: upload all required certificates as per ATC; non-compliance risks rejection
  • Address for delivery and commissioning: INS Dronacharya, Fort Kochi
  • Quantity flexibility: up to 25% increase/decrease permitted at contract issue/during execution
  • No tender ID or dates included in this summary; bidders should refer to official bid documents for exact dates

Key Specifications

  • Product/service: AC servicing and repair for 10 units

  • Location: INS Dronacharya Fort, Kochi 682001 for delivery/installation

  • Experience evidence: contract copies with invoices or client execution certificates

  • Pre-bid/site survey: mandatory

  • Support: dedicated/toll-free service contact and escalation matrix

  • Contract flexibility: quantity/duration adjustments up to 25%

Terms & Conditions

  • Pre-bid site survey is mandatory for all bidders

  • UP to 25% quantity or duration modification allowed at contract issuance

  • Documentation must include GST, PAN, ECS mandate, and MSME certificate

  • Past experience proofs accepted via multiple formats (contracts, invoices, client certificates)

Important Clauses

Payment Terms

Payment terms to be defined in bid documents; EMD not specified here

Delivery Schedule

Actual delivery and installation at INS Dronacharya, Kochi 682001 as per contract terms

Penalties/Liquidated Damages

Penalties, if any, to be detailed in the ATC and contract; not specified in the available data

Bidder Eligibility

  • MSME certificate submitted as per bid

  • Demonstrated turnover in line with bid requirements

  • Past experience proof via contract copies or client certificates

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Custom Bid for Services - SERVICING AND REPAIR OF AC - 10 NOS ( AS PER SCOPE OF WORK )

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN NAVY

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Documents 8

GeM-Bidding-9507580.pdf

Main Document

Other Documents

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Other Documents

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Other Documents

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Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST certificate

2

PAN card copy

3

Cancelled cheque

4

ECS mandate

5

MSME certificate

6

Turnover statement (as per bid)

7

Past experience documents (contracts, invoices, execution certificates)

8

Any other documents as per bid scope / ATC

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Indian Navy AC servicing tender in Kochi 2026

Bidders must meet eligibility criteria, submit GST and PAN, provide MSME certificate, and supply past experience proofs (contracts or client certificates). Prepare ECS mandate and cancelled cheque, along with turnover details. Pre-bid site survey is mandatory, and all documents must align with ATC specifications.

What documents are required for naval AC repair tender in Kochi

Required documents include GST certificate, PAN card, cancelled cheque, ECS mandate, MSME certificate, turnover details, and past experience proofs (contracts or client certificates). Upload proof of service capability and escalation matrix as part of the bid submission.

What are the delivery terms for INS Dronacharya AC service

Delivery/installation must occur at INS Dronacharya, Fort Kochi 682001. The contract allows up to 25% adjustment in quantity or duration. Pre-bid site survey is mandatory to validate site conditions and service feasibility.

Which standards or certifications apply to naval AC servicing bids

Standards emphasize ISI/IS 550 or equivalent for safety and performance where specified, with OEM service support commitments. Ensure dedicated toll-free support and a robust escalation matrix for post-award service assistance.

What is the eligibility criteria for turnover and experience

Bidders must demonstrate turnover in line with bid requirements and provide past experience proofs such as executed contracts, client certificates, or third-party notes. MSME status strengthens eligibility, while non-liquidity evidence is required.

How does the 25% scope variation work for this tender

The buyer can increase or decrease contract quantity or duration by up to 25% at contract issue; for lumpsum services, scope expansion up to 25% may be allowed with the service provider's consent and written agreement.

What is the pre-bid/site survey process for naval AC bids

Pre-bid/site survey is mandatory for all bidders to avoid disqualification. Attend the survey to confirm installation feasibility, gather site specifics, and align delivery timelines with INS Dronacharya requirements.

What is needed for service support and escalation for bidders

Provide dedicated/toll-free service support numbers, and an escalation matrix with telephone contacts. OEM escalation channels should be included to ensure timely resolution of issues during warranty and post-warranty periods.

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